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Move Preparation & Process. Bonair Relocation Project. Introduction of Move Team Relocation Consultant - MHS and Associates, Inc. General Movers – NorCal Moving Services IT Move Support Vendor – Murphy McKay. Move Captains.
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Move Preparation & Process Bonair Relocation Project
Introduction of Move Team Relocation Consultant - MHS and Associates, Inc. General Movers – NorCal Moving Services IT Move Support Vendor – Murphy McKay Move Captains • Move Captains have been selected by each Organization/Department to assist with extensive move planning tasks for the new campus. These individuals assisted in populating the master move matrix which includes; • Individual names, contact information, Origin buildings and room locations • Destination office and workstation numbers, IT Device and phones relocating. • These individuals will be the move teams representative on day of move to assure team has access and all items tagged are moved. • Some of the Move Captains have engaged department Co-captains to assist with move planning tasks. They all have worked very hard in providing the project team critical information for the moves.
Bonair Move Captains Brian Canada P&TS Kerry Watkins Event Services Lily Sprinkles Human Resources Erica Victorson Facilities Operations Jovan Solis Zone Management Bill Tsui LBRE IT David Whitlock Facilities Operations Andrew Lee Support Services Yvette Markett Utilities Will Howekamp DPM Odilia Mendonca SEM Sonia Singh VP Office Padma Kuditipudi UA/CPD Raveena Ulrich DPM Suman Prasad Maps & Records
Color Move Label O&I Boxes Crates – Speed Pak NorCal Moving & Storage Packing Material / Moving Equipment Monitor Sleeves and Baggies for Computer equipment 4-wheel dollies Machine Carts
Preparing for your move: Workspace • Things to do to prepare for your move: • Reduce contents to fit into 1 crate (equivalent to 2 boxes) • Each crate measures: 24.25”L x 15.25”W x 12.75”H * (3 cu. ft) • Purge old papers, books, binders, and other • unwanted materials • Scan documents • Discard or donate old equipment • We encourage you to pack your belongings to fit into 1 crate.
Phase 2 3160 Porter to Bonair Workspace
Who is doing what? Offices & WorkstationsStaff: Pack all contents located in personal desks and files. Packing Responsibility Department Files Movers: Pack department files from existing file cabinets into Crates. Packing by movers is scheduled 1 day before move date Kitchen & Storage Areas Movers: Willpack shared department storage and kitchen spaces. Place 8-1/2 x 11 sheet of paper on cabinet or shelf designating room and storage number for movers to pack and move.
Destination Move Label Color Assignment Phase 2 – 3160 Porter Drive to Bonair: 340 Bonair 333 Bonair 327 Bonair 315 Bonair
Labeling Mark move labels with Office or Workstation Room/desk number. NorCal Moving & Storage 138.48 Room No. orWorkspace No.
Labeling and Preparing IT Devices: • Desk top computers, monitors, keyboards, docking stations and phones must be tagged with color move label identifying office or workspace number. • Unlock devices from cable locks. If you no longer have the Key, CRC or your dept. IT Support team will cut cables. • Keyboard trays will not move • IT Disconnect and Reconnect: • Computers - Murphy McKay (IT Move Support Vendor) will disconnect all existing desk top IT devices. Laptop computers are not moved by movers. • Monitor Sleeves – Placed on all monitors. • Keyboard Baggies – keyboard, cables, mouse, etc. are placed inside baggies to secure and transport. Murphy McKay will provide keyboard baggies at time of preparation. • Phones - label handset of phone with color move label. Do not place in a box. Preparing for the Move: Technology
Crates: Provided for majority of materials, contents, binders, and books. 24.25” x 15.25” x 12.75” * (3 cu. ft.) • Tag Monitors, Chairs, waste baskets for your new workstation. • Place color move label on short side of Crate • Office &Industrial (O&I) Boxes: Place color move label on end of box “Label Here”. Hold up to 30 lbs. • Personal items must be taken home, day before the move and returned with you on post move day. You can use O&I box for your personal materials. • Telephones: Existing phones are programmed to move. Tag handset of phone with move label and leave on desk with computers. DO NOT PACK IN CRATE OR BOX. Packing Instructions
What type of support will I have when I return to work after • the move? • General Movers (NorCal Moving Services) • Pick up empty crates • IT Move Vendor (Murphy McKay) • Adjustments to monitor arm and computer locations • Cable management adjustments • UIT CRC or Dept IT Support • Software and network issues • Printing issues • Furniture – (NorCal Moving Furniture Installer) • Desk – sit stand issues • Locks – pedestal and file issues Arrival Day Support
Post Move Ticket • Post Move work tickets will be provided in each Workstation Cluster where Waste, Recycling, and Storage Bank is located. • Fill out the form and place in provided box. • Move Coordinator will pick up and distribute to appropriate Move Support Team. • Responses to requests will be addressed same day.
Reminder: • Post Move work tickets will be provided in each Workstation Cluster where Waste, Recycling, and Storage Bank is located. • Fill out the form and place in provided box. • Move Coordinator will pick up and distribute to appropriate Move Support Team. • Responses to requests will be addressed same day. Visit Caretakers Insider For LBRE Move Updates caretakersinsider.sites.stanford.edu Post Move Ticket First Day at Porter Drive is July 3rd Goal: Meet the “Two Box Challenge”
