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Agenda for CWG Meeting May 19, 2002

This agenda outlines the status of Commons V.1.0 and V.2.0, review of V.2.0 functionality, development/deployment updates, planning for open registration and e-SNAP integration, and other important topics.

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Agenda for CWG Meeting May 19, 2002

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  1. Agenda for CWG Meeting May 19, 2002 • Status of Commons V. 1.0 • Status interface • X-Train • Commons V 2.0 • Review of V 2.0, Release 1 functionality • Status of development/deployment • Screen shots • Planning for open registration • e-Notification • e-SNAP • Planning for e-SNAP end-to-end integration • Status of design/development

  2. Agenda for CWG Meeting May 19, 2002 • Reengineering of competitive application • Outstanding issues • Design/development priority • Other Issues • V 2.0, Release 2 functionality planning • FSR Survey and status of design/development • SBIR RFA • New Business...

  3. Ready Reference Reminders • eRA site • http://era.nih.gov • New site under construction – deployment Q1, 2002 • Commons V 2.0 site • http://commons2.oer.od.nih.gov(must use MSIE) • RUP References • Technical Use Cases

  4. Commons Version 2.0 Implementation Schedule 2001 2002 2003 Deployment Now Scheduled for August Admin Module • 17 Grantee Organizations participating • 56 trainee appointments processed Profiles Status (V2.0) X-Train 1.5 BPR only BPR only Jan Jul Dec Jan Jul Dec Jan Jul Dec Commons Version 2 Phase 1 Infrastructure Phase 2 Phase 3 SNAP Progress Report E-SNAP FSR Competing Application (R01) CGAP (XML Datastream) X-Train V 2.0 Legend: Analysis* Development Deployment Start Continuing * Includes business process reengineering and design

  5. Status on X-Train V1.5 Deployment • 17 Grantee Organizations Participating BAYLOR COLLEGE OF MEDICINE UNIVERSITY OF ALABAMA AT BIRMINGHAM CORNELL UNIVERSITY, ITHACA UNIVERSITY OF CALIFORNIA, LOS ANGELES DUKE UNIVERSITY UNIVERSITY OF MEDICINE & DENTISTRY OF NJ NORTHWESTERN UNIVERSITY UNIVERSITY OF TEXAS MEDICAL BR, GALVESTON PENNSYLVANIA STATE UNIVERSITY UNIVERSITY OF TEXAS SW MED CTR, DALLAS DARTMOUTH COLLEGE UNIVERSITY OF WISCONSIN, MADISON JOHNS HOPKINS UNIVERSITY MASSACHUSETTS INSTITUTE OF TECHNOLOGY UNIVERSITY OF MICHIGAN NORTHWESTERN UNIVERSITY - CHICAGO CAMPUS ST. JUDE CHILDREN'S RESEARCH HOSPITAL • 57 trainee appointments processed since Oct. 1, 2001 • Issue • Delegation & Notification to minimize unauthorized submissions

  6. Commons V 1.0 & V 2.0 • Status V 1.0 • Summary Statements in PDF – in final testing • Complete NIH Staff contact information – in final testing • Commons GUI Standards • Standards Document – in final draft • First fully-functional interfaces available • Text and help to be completed

  7. Commons Home Page • eRA Logo • Colors • “About the Commons” and “Restricted Sites” • Use of Mouse Over Descriptions

  8. User Login Information • Enabled login from the home page • At login, choose role if individual has multiple roles • Include User Name, Role and Institution in header • Personalized message area • Secure indicator

  9. Menus • Cascading menus • Home on menu • Restricted sites in menu and on home page • Bread crumbs • External vs. Unrestricted Sites • Prominent link to Help

  10. General Comments • Footer information • Nomenclature differences • Expire “What’s New” items

  11. Registration Screen • Alignment of data fields • Popup Search • Context Sensitive Help

  12. Administration Screens • Popup Search • View/Edit/Delete • Multiple selections • Confirmation on delete

  13. Commons V 2.0 Functionality • Registration – authentication using IPF# • Accounts Administration – • account creation – authentication with IMPAC II profiles • account maintenance • IPF • maintain general IPF information • assurances/certifications • full user-defined organizational hierarchy • assignment of applications to the hierarchy • PPF • create and maintain profile information • user-defined integration of organizational hierarchy within profile • Status • view status information • full contact information • links to rosters • availability of pre-populated forms for renewals

  14. Commons V 2.0 Functionality • Demo Facility • fully functional demo version of the system • Single Point of Ownership for PPF and IPF • Full Institutional Registration • support for synchronization of paper and electronic submissions • E- Notification • Notification of grantee and NIH staff of pending deadlines • Phased implementation • Institutions once registered – start in August • Investigators once profile created and validated – by Jan 2003

  15. Planning for Full Institutional Registration/Deployment • Mid July - Internal NIH Release • Internal testing and final NIH staff training • August – Deployment to existing Commons Institutions • SO/AA logon to verify IPF data • Create organizational hierarchy • Verify existing accounts • Create new accounts • Check status functionality • Fall 2002 – Open registration

  16. Preparing for E-Notification CWG, 5/19/2002 Marcia Hahn, OPERA Hahnm@od.nih.gov

  17. E-SNAP • Requirements defined in e-SNAP Scope document • Handout at last CWG meeting • J2EE version of e-SNAP V 1.0 • Currently in RUP elaboration phase • Major emphasis on end-to-end integration • Outreach especially to NIH staff

  18. Preparing for E-SNAP Marcia Hahn

  19. Reengineering the Competitive Application • November 2001 meeting • Streamlining data requirements • Advantages offered by implementation of profiles • Advantages offered by recategorizing of information • Opportunities to question need for information • January 2002 meeting • Streamlining business process • Receipt, referral, review • Just-in-time submissions • Application schedule and content • Summary list of NIH action items • CWG input on overlooked items

  20. Other Issues • V 2.0, Release 2 (Fall 2002) functionality • Release 1 Bug fixes • e-SNAP • FSR • Survey Response being finalized • Enhanced user roles and rights • FY03 eRA funding priorities • SBIR RFA • New Business…?

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