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Data Integrity… Bureau of State Payroll Services

Data Integrity… Bureau of State Payroll Services. Agenda. Part 1 – Why and Systems Part 2 – Panel of Experts Part 3 – Group Discussions Part 4 – Questions (???) Part 5 – Summation and Recap. Part 1 – Why and Systems. Part 1 – Why and Systems. Why is Data Integrity Important?

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Data Integrity… Bureau of State Payroll Services

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  1. Data Integrity… Bureau of State Payroll Services

  2. Agenda • Part 1 – Why and Systems • Part 2 – Panel of Experts • Part 3 – Group Discussions • Part 4 – Questions (???) • Part 5 – Summation and Recap

  3. Part 1 – Why and Systems

  4. Part 1 – Why and Systems • Why is Data Integrity Important? • Accuracy of Payments • Reduction of Overpayments • Administration of Benefits • Identity Theft • Internal Controls • Security • Impacts Livelihood

  5. Part 1 – Why and Systems • Why Different Systems? • Different Uses and Audiences • Require Same Data Integrity • What Are They? • Centralized – PayServ, Automated Interface, NYSTEP, MEBEL, etc. • Decentralized – Agencies Have Own

  6. Part 1 – Why and Systems • PayServ (OSC) • NYS Payroll System • Since 2003 • PaySR – 1998 to 2003 • Legacy – Mid-1970’s to 1998 • Covers (260,000 employees): • All Executive Branch Agencies • Certain Non-Executive Branch Agencies • CUNY, Courts, Legislature

  7. Part 1 – Why and Systems • Automated Interface (OSC) • AKA AI • Since 2005 • Started with Data Capture in 1998 (PaySR) • Bridge with Agency Specific Systems • Standardized Process/Interface for Submission Payroll Transactions • Eliminates Double-Entry and Reduces Data Entry Errors • Feeds Data Into PayServ

  8. Part 1 – Why and Systems • NYSTEP (Civil Service) • NY State Electronic Personnel System • Since 1998/Modified in 2003 • Covers: • Most Executive Branch Agencies • Classification Transactions/Personnel Actions • Feeds Data Into PayServ

  9. Part 1 – Why and Systems • MEBEL (OSC) • Member, Employer, Benefit, Executive and Legal System • Since 1985/86 • Covers: • NYS and Local Retirement System • Employees’ Retirement System (643,000+) • Police/Fire Retirement System (36,000+) • Pensioners/Beneficiaries (366,000+) • Cross-check of PayServ Data

  10. Part 2 – Panel of Experts

  11. Part 2 – Panel of Experts • Bureau of State Payroll Services • Over 100+ Professional Staff • Four Operational Sections • Earnings, Deductions, Systems, Information • Audit and Process Payroll • Over 260,000 Employees • Multiple Agencies/Bargaining Units

  12. Part 2 – Panel of Experts • Earnings Section Presenters • Eileen Collins • Cindy Kopacz • Carol Alpy • Various Backgrounds/Experiences • 65+ Years of Experience • Provide Insight and Knowledge

  13. Part 2 – Panel of Experts • Eileen Collins • 15+ Years of State Service (All at OSC) • Salary Determination Unit (SDU) • Expertise • Complexity of Negotiated Contracts • Manual Calculations/Post-Raise Adjustments

  14. Part 2 – Panel of Experts • Cindy Kopacz • 30+ Years of State Service (All at OSC) • Non-Executive Audit Unit (Audit) • Expertise • Auditing Requirements • Concepts for Better Production

  15. Part 2 – Panel of Experts • Carol Alpy • 20+ Years of State Service (All at OSC) • Workers’ Compensation (WC) Unit • Expertise • WC Supplemental Process • WC Wage Adjustment/Refund Process

  16. Part 3 – Group Discussions

  17. Part 3 – Group Discussions • Break Up Into Three Groups • Answer the Questions: • Who Has Responsibility? • What Role Should Payroll Have? • How Can It Be Administered Better?

  18. Part 4 – Questions

  19. Part 4 – Questions • Rule #1 – What Knowledge Can We Impart Upon You… • Rule #2 – If Three People Believe It, It Has To Be True… • Rule #3 – In The End, “We’ll Figure It Out…It Always Gets Done…”

  20. Part 5 – Summation and Recap

  21. Part 5 – Summation and Recap • What Did We Learn? • Data Integrity is Top Priority • Requires Attention to Details • Elimination of Errors (Human/Electronic) • Shared Stewardship and Responsibility • End Result • All Interested in Accurate Information

  22. Thank You!!! • Parting Payroll Words of Wisdom • Caveat Emptor • Live Long and Prosper… • Comments and Feedback • kdemizio@osc.state.ny.us

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