Governor’s Office of Emergency Services

1. Governor’s Office of Emergency Services Presents: Standardized Emergency Management System SEMS

2. Three Modules  Purpose and Scope Terminology Element of SEMS Five SEMS Levels SEMS Functions / Concepts Operating Requirements Course Content:

3. MODULE ONE: SEMS OVERVIEW

4. LEGAL BASIS FOR SEMS • Senate Bill 1841 • Now in Law: • Government Code §8607 INTENT: To Improve Coordination of State & Local Emergency Response in California

5. Incident Command System (ICS) Multi-Agency Coordination System (MACS) Master Mutual Aid Agreement Operational Area Concept Operational Area Satellite Information System (OASIS) COMPONENTS OF SEMS SEMS

6. SEMS WAS DEVELOPED TO IMPROVE: • Flow of information and resources • Coordination between responding agencies • Rapid mobilization, deployment and resource tracking.

7. APPLICATION OF SEMS STATE AGENCIES MUST USE SEMS

8. LOCAL GOVERNMENTS MUST USE SEMS! ….To be eligible for State funding of RESPONSE RELATED PERSONNEL COSTS! APPLICATION OF SEMS

9. SEMS TERMINOLOGY: REFER TO YOUR STUDENT MANUAL SEMS …….

10. EMERGENCY REPONSE AGENCY EMERGENCY REPONSE PERSONNEL EMERGENCY OPERATIONS CENTER (EOC) THREE VERY IMPORTANT TERMS!

11. MODULE TWO: SEMS BASIC ELEMENTS

12. Developed by Federal, State, and Local Fire Services A National Generic” ICS has been adopted by SEMS for use at the Field Level. (ICS)INCIDENT COMMAND SYSTEM

13. (MACS)MULTI-AGENCY COORDINATION SYSTEM • Fire Resource Management System • SEMS uses only the “inter-agency coordination” aspect of MACS to facilitate decisions regarding resource priorities. • SEMS refers to this decision process as “Multi / Inter-agency Coordination.”

14. MASTER MUTUAL AID AGREEMENTS: • Voluntary and reciprocal agreements which provide services, resources, and facilities, when jurisdictional resources are inadequate. • Several Mutual Aid Systems form essential links in SEMS

15. OPERATIONAL AREAS: • Consists of ALL Local Governments within the geographical limits of a County. • In SEMS, “Local Governments” are Cities, Counties, and Special Districts. • Responsibility for forming Operational Areas rests with the Chairman of the Board of Supervisors.

16. Satellite Communications with a high-frequency radio back-up. Links THREE SEMS levels Operational Area Region State (OASIS)OPERATIONAL AREA SATELLITE INFORMATION SYSTEM

17. FIVE SEMS ORGANIZATIONAL LEVELS: FIELD LEVEL LOCAL GOVERNMENT LEVEL OPERATIONAL AREA LEVEL REGION LEVEL STATE LEVEL

18. FIELD LEVEL: • The level where emergency response personnel and resources carry out TACTICAL missions, activities, and decisions in direct response to an INCIDENT.

19. LOCAL GOVERNMENT LEVEL: • Cities, Counties, & Special Districts • Local governments MANAGE and COORDINATE the OVERALL emergency response and recovery activities in their jurisdictions.

20. OPERATIONAL AREA LEVEL: • County and ALL political sub-divisions • Coordinates information, resources and priorities among all local governments • Is the intermediate level between Region and Local Government

21. Coordination between Operational Areas in each Mutual Aid Region Coordination between Operational Area and State Level Coordinate overall State Agency Support within the Region. REGION LEVEL:

22. May coordinate support between Administrative Regions as required May act as the initial point of communication and coordination between California and the Federal Response System. STATE LEVEL:

23. SEMS MANAGEMENT FUNCTIONS:

24. SEMS FIELD ICS FUNCTIONS

25. TYPICAL SEMS EOC ORGANIZATION:

26. THE FIVE SEMS FUNCTIONS….. • COMMAND / MANAGEMENT • OPERATIONS • PLANNING / INTELLIGENCE • LOGISTICS • FINANCE / ADMINISTRATION • ….ARE REQUIRED AT ALL SEMS LEVELS!

27. COMMAND / MANAGEMENT COMMAND MANAGEMENT OVERALL RESPONSIBILITY FOR ALL INCIDENT ACTIVITY ESTABLISHES AND IMPLEMENTS AGENCY JURISDICTION POLICY, OVERALL MANAGEMENT OF JURISDICTIONAL ACTIVITIES

28. OPERATIONS: FIELD OPERATIONS EOC OPERATIONS COORDINATES ALL JURISDICTIONAL OPERATIONS IN SUPPORT OF THE RESPONSE DIRECTS THE TACTICAL RESPONSE OF ALL INCIDENT OPERATIONS

29. PLANNING / INTELLIGENCE PLANNING / INTELLIGENCE (EOC) PLANNING / INTELLIGENCE (FIELD) COLLECTS, ANALYZES, PROCESSES, AND DOCUMENTS INFORMATION FOR USE IN JURISDICTION – WIDE PLANNING. COLLECTS, PROCESSES, AND DOCUMENTS INFORMATION FOR USE ON THE INCIDENT

30. LOGISTICS: LOGISTICS (FIELD) LOGISTICS (EOC) PROVIDES SERVICES, PERSONNEL AND EQUIPMENT IN SUPPORT OF THE INCIDENT PROVIDES SERVICES, PERSONNEL, EQUIPMENT, AND FACILITIES IN SUPPORT OF ALL JURISDICTIONAL OPERATIONS

31. FINANCE / ADMIN. (EOC) FINANCE ADMINISTRATION FINANCE / ADMIN. (FIELD) PROVIDES FINANCIAL ACCOUNTING AND COST CONTROL AT INCIDENTS OVERALL RESPONSIBILITY FOR FISCAL ACCOUNTING, COMPENSATION & CLAIMS, AND FOR JURISDICTION’S DISASTER SURVEY REPORT

32. KEY FEATURES: MBO COMMON TERMS ACTION PLANNING FLEXIBILITY HIERARCHY ELEMENTS OF SEMS

33. Measurable & attainable objectives Identified time- frames (Operational Period) SEMS FUNCTIONS MANAGEMENT BY OBJECTIVES: OBJECTIVE OPERATIONAL PERIOD

34. ACTION PLANNING • Conducted at the Incident • Conducted in the EOC • Identifies Objectives and Actions for functions and branches • Estimates completion time or Operational Periods • Responsibility of Planning/Intelligence

35. ORGANIZATIONAL FLEXIBILITY: ACTIVATE WHAT YOU NEED!

36. UNITY OF COMMAND &ORGANIZATIONAL HIERARCHY: • Appropriate supervision • Hierarchical Network links organizational elements

37. SPAN OF CONTROL • Effective Supervisory Ratio: • 1 to 7 = Maximum • 1 to 5 = Optimum

38. COMMON TERMINOLOGY • Organizational Structure and Functions • Position Titles • Facilities • Resources

39. WHAT YOU NEED TO IMPLEMENT SEMS: • SEMS Statute – G.C. § 8607 (Jan. 1993) • SEMS Regulations – C.C.R. Title 19. Div. 2, § 2400 – 2450 • SEMS Guidelines • SEMS Approved Course of Instruction

40. MODULE THREE: ROLES AND FUNCTIONS IN SEMS

41. FIELD LEVEL STAFFINGCONSIDERATIONS: • KIND / SIZE of the emergency • Disciplines involved • Background and experience • Training: Qualifications and Certifications • Agency policy

42. EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS MANAGEMENT FUNCTION: City or County Administrators, Department Heads, PIO Team, Safety Officer (Risk Manager), Security Officer, Liaison Officer, Elected Official (Optional), Emergency Manager

43. EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS OPERATIONS FUNCTIONS: FIRE, LAW, PUBLIC WORKS, PARKS, MEDICAL AND OTHER DISCIPLINES WILL GENERALLY COORDINATE ACTIVITIES IN “BRANCH” CONFIGURATIONS DURING THE INITIAL ACTIVATION.

44. EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS PLANNING/INTELLIGENCE FUNCTION: PLANNING, ENGINEERING, BUILDING AND SAFETY; ALONG WITH FIRE, LAW AND OTHER SUPPORT PERSONNEL.

45. EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS LOGISTICS FUNCTION: USUALLY STAFFED BY GENERAL SERVICES, PUBLIC WORKS, ALSO FIRE AND LAW, ADMINISTRATIVE SERVICES AND OTHER DEPARTMENTS MAY ASSIST.

46. EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS FINANCE/ADMIN. FUNCTION: FINANCE DEPARTMENT AND ADMINISTRATIVE SERVICES TYPICALLY MANAGE AND COORDINATE THIS FUNCTION

47. UTILIZE THE 5 SEMS FUNCTIONS SECTION CHIEFS ARE USUALLY STATE OES MANAGERS SECTIONS STAFFED BY OTHER STATE AGENCIES AND FEMA ESFs REGION AND STATE EOC STAFFING:

48. Must be CENTRALLIZED at the REOC. Linkage to Agency DOCs Agency Activity must fit into SEMS STATE AGENCYCOORDINATION:

49. OPERATING REQUIREMENTS FOR SEMS ORGANIZATIONS: • USE OF ICS IN FIELD OPERATIONS • USE OF MULTI / INTER-AGENCY COORDINATION • USE OF THE 5 SEMS FUNCTIONS AT ALL LEVELS • PERSONNEL MUST HAVE DESIGNATED POSITIONS, WITH SUPERVISION • PERSONNEL MUST OPERATE SAFELY.

50. WORK ASSIGNMENTS COMPLETED SUPERVISORS SHOULD DISCUSS AND EVALUATE PERFORMANCE RETURN ALL EQUIPMENT AND UNUSED SUPPLIES DEMOBILIZING SEMS ORGANIZATIONS: