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Procurement Processing

Procurement Processing. Tammy Froscher, Procurement Property Technician U.S. Fish and Wildlife Service, LSRCP Program Office March 17, 2011. Purchasing Equipment. Purchases up to $2,500 or less May need no quotes or just 2 quotes Should be distributed equitably among suppliers

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Procurement Processing

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  1. Procurement Processing Tammy Froscher, Procurement Property Technician U.S. Fish and Wildlife Service, LSRCP Program Office March 17, 2011

  2. Purchasing Equipment • Purchases up to $2,500 or less • May need no quotes or just 2 quotes • Should be distributed equitably among suppliers • Purchases 2,600 - $10,000 • Need competition to the maximum extend practicable for the amount or item • 3 sources generally meet this requirement • May need spec. sheet • No bids are sometimes OK, just note

  3. Credit Card Purchases • Purchases up to $2,500 - $3,000 don’t have to be in CCR • Over $3,000 – need to be in CCR, I have to do a Purchase order and reports

  4. Central Contracting Register (CCR) • Contractors are required to register in CCR in order to be awarded contracts by the Federal Government. This is a one time registration to make sure they are a legitimate company. • If not on the list, I have a package to send them and can help walk them through it, its very easy.

  5. Competition Requirements • Purchases up to $10,000 • Obtain quotes from at least 3 sources • If someone declines, write down they declined and why • If construction or services, RO should do because of wage rates and other clauses, need a good SOW, make sure the bids are apples to apples, then they can be approved by RO and don’t have to go out for bid (usually). • Don’t tell vendors they have the bid, I will or RO will. You aren’t authorized to comment the gov’t.

  6. Scope of Work • Make sure spec. are “apples to apples” • Need to include what is needed • Make sure they know the Federal Government is purchasing the item or service • When applicable use Davis-Bacon Wages • Proposals from Contractors can’t be used as a Scope of Work

  7. Sole Source Requirements • Requesting office needs to prepare a justification • Must clearly state why the need for a non-competitive procurement • circumstances why only one source is reasonably available • Urgency, exclusive licensing agreements, brand name

  8. FedBizOpps.gov • https://www.fbo.gov (handout) • This website is used to list all government procurement opportunities (usually $25,000 and above). • This site is a major source for vendors (they can go into this site and see all business opportunities the government has posted).

  9. Questions??

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