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Club’s Academy 2014 Welcome

Club’s Academy 2014 Welcome. Tuesday 6 th May 2013. Who’s Who. Lauren Marriott – VP Communities 2014-15 Alban Dickson – Student Activities & Volunteer Coordinator Nick Manton – Marketing & Events Coordinator Lauren Kirk – Marketing Assistant Wendy Forbes – Union Secretary

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Club’s Academy 2014 Welcome

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  1. Club’s Academy 2014 Welcome Tuesday 6th May 2013

  2. Who’s Who • Lauren Marriott – VP Communities 2014-15 • Alban Dickson – Student Activities & Volunteer Coordinator • Nick Manton – Marketing & Events Coordinator • Lauren Kirk – Marketing Assistant • Wendy Forbes – Union Secretary • Sasha Young – Finance Manager

  3. Your Media Partners • AirTV – Kerry Krentsa (Station Manager) • stationmanager@airtvonline.com • Air3 Radio – Euan Simpson (Station Manager) • stationmanager@air3radio.com • Brig newspaper – Lucy McLellan (Editor in Chief) • editor@brignewspaper.com

  4. Why are we here today? Clubs Academy is about preparing you for the year ahead to run your club as successfully as possible!

  5. Why are we here today? …No, really… • Prepare 2014/15 to be the most successful year for club! • Start the planning processwith your committee! • Learn from Union staff, sabbaticals and your predecessors!

  6. Learning Objectives • Review and reflect on your club in 2013/14 • Set your targets and get prepared for 2014/15 • Know what is available to you! • Union Staff • Resources • Printing • Events …and anything else you want to know!

  7. Learning Objectives • Get an understanding of your club’s finances, how to apply for funding and explore fundraising ideas. • Develop insight on how to plan successful events. • How to lead and run your club making it the best it can be for your members!

  8. Programme Outline

  9. Club’s Academy 2014 Your Union & Resources

  10. Ian Glen Democracy & Policy Coordinator • Your Union • Officer Positions • Changes

  11. Your Union • Your Students’ Union is here to make your life at Stirling the best that it can be. • Your Union is guided by the Sabbatical team you elected in March, supported by staff members. • The best way to do this is to ensure that decisions which affect you have your voice guiding them.

  12. Vacant Officer Positions • Clubs & Societies Officer • Communities Officer • Media Officer • 1 x Liberation Officer • 2 x Student Trustees For more information on the forthcoming elections, contact i.j.glen@stir.ac.uk

  13. Changes • 2014-15 sees quite a few changes to the structure of Your Union. • Executive positions are being Streamlined • Idea is to make Executive more effective and less cumbersome. • 4 new Zones • Communities, Education, Sport & Liberation • Changes to your sabbaticals’ remit • Lobbying the University to get academic accreditation for the hours of work you do (work in progress).

  14. Union Structure • General Meeting • Clubs Council • Executive Committee • Community, Events and Development (CED). • Communities Zone • Executive Committee • Communities Zone Committee Old New

  15. Your Obligations • Lead the way by providing your members with representation at Union events. • Uphold the values of the Union at all times (Equal opps) • Follow the Club’s Charter and your own constitution and… • HAVE FUN, get involved and win awards for the stuff you do!

  16. How can Your Union support your club? • Publicity and printing • Access to rooms and facilities • Help organise events, transport, etc. • Help access/administer club funds • Fundraising/sponsorship advice • Provide Funding • Recruiting events (FreshersFayre) • Day to day support… …and MUCH MORE!!!

  17. Publicity & Printing • Clubs & Socs Computer • Lauren Kirk (Marketing Assistant) Can help with designs, and low volume printing E.g. Posters, leaflets, etc.

  18. Publicity & Printing • Mail Boxes Etc. Will help with larger volume of printing and more complex designs. info@mbestirling.co.uk 01786 449543 Baker Street, Stirling City Centre Contact them with a design or use designer service. No need to pay upfront.

  19. Facilities • University rooms/lecture theatres • Union - Ian King’s meeting room • Union Space - Underground/Envy/Studio

  20. Following sessions… • Website Development & Events • Lauren Kirk & Nick Manton introduce the new website’s functions and how you can use them • Making the Most of your Committee Skills • Lauren Ferguson from CDC explains what you can take home from your time on a committee. • Finance, Facilities, Fundraising & Forms • Wendy Forbes & Lucy Harvey talk you through keeping a healthy & happy club • Marketing & Publicity • Lauren Kirk & a panel of experts share tips on how to maximise your club’s publicity • Moving Forward…

  21. Club’s Academy 2014Planning Your Year

  22. Key Dates! • Planning for the year • Recruitment & Affiliation • Fresher’s week! • Autumn semester Activities • Further Recruitment • Re-Fresher's Week (Jan) • Marketing your Events • Your Notice Board • Spring semester Activities • Clubs & Societies Awards • AGMs and elections • Clubs Academy & Handover

  23. Recruitment • Fresher’s Week! • Events & Activities • Re-Fresher’s Week • Publicity & printing • How will you keep recruitment ongoing? • Notice boards, atrium stalls, events, media… Got Merch?Wear your societies’ gear to get it noticed around campus!

  24. Affiliation • Membership (10 members)- online • Membership fees – minimum £5 • Equipment Inventories – before summer • Committee List – before summer • Risk Assessments • All template forms are available from the Unions’ website! Send all forms in electronic format to theunion@stir.ac.uk

  25. Activities & Events • You can host and run events, look at… • Drama/Musical Theatre/Improveteers Shows • Dance@SU Show • AirTV Oscars • Politics – Trip to Berlin • Events can bring in funds and attract new members!

  26. AGM & Meetings • Club Committee meetings, Club Meetings, Socials • Club Council • Community, Events and Development Committee • Annual General Meeting

  27. AGM & Meetings Communities Zone • Second last Monday of the Month • To give feedback and provide input in decisions • Announce and share events and opportunities • Compulsory attendance Community Events & Development Committee • Once/twice a month during semester • Club grants approval panel • Clubs & Socs Awards Panel • Approve changes to constitutions

  28. AGM & Meetings • Club AGM • Set membership fee for coming year • Elect new committee • President’s report & Treasurer’s report • Vote on any changes to club constitution following membership vote it must be sent to VP Communities or Student Activities Coordinator for approval at CED committee

  29. Mind Map your Club • Create a mind map of everything that happens within your club – including recruitment, socials, activities, dinners, committee meetings, etc. • Include dates that are likely or confirmed! 10 minutes

  30. Cheese Appreciation SocietyMind Map 2014/15 Lactose-Free Tasting Night 5th December 2015 FreshersFayre (16th Sept 2014) Posters on Notice Board Night Out @ Club EDAM Trip to Graham’s Dairy (November 2014) AGM (April 2015) Committee Meetings(weekly) MacRobert showing of Mousetrap (March 2015) Camembert Battle Re-enactment 14th February 2015 Annual Festival of Brie (April 2015)

  31. Set your Targets Take each point/area you’d like to improve: • What would success look like? • What can we do to make this a reality? • What resources do we need to achieve this? (People, funds, time, etc.) • Create a Timeline

  32. Set your TargetsExample Area – club does not provide enough social activity: • What would success look like? • Club holds at least 1 social per week, with over 50% members participating. • What can we do to make this a reality? • Ask members what kind of socials they would enjoy • Hold social event after weekly club meeting • Publicise at start of semester/recruitment

  33. Set your TargetsExample • What do we need to achieve this? • Member’s input/buy-in • Calendar of events and publicity /promotion (FB, email, etc.) • Social secretary • Create a Timeline • AGM – Ask members input on socials • Summer - Plan events (Social Sec) • September – Create calendar of events (Social Sec) • Autumn semester – publicise through email, Facebook page and word of mouth • End of Autumn semester - Collect feedback from members • Do it all again in Spring semester!

  34. So.. Make an Annual Plan • Look at Annual Cycle key events • Look at your priorities / goals • Include Fundraising • Who will deliver each aspect, when and how?

  35. And finally… • Talk to the Your Union! • Lauren Marriott is your new Sabbatical contact. She should be your key point of call. • Alban Dickson is on hand to help you plan, facilitate and assist with any advice. • Nick Manton will help you organising and promoting events. • Lauren Kirk will help with any promotion & publicity.

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