Major Changes to the Directives for use by T10 and T11

1. Major Changes to the Directivesfor use byT10 and T11

2. Major Changes • Acceptance of New Work Items • For committees with less than 16 P-members, only 4 P-members required to indicate a willingness to participate in development. • This change would be very valuable to T10 except SC25 has 30 P-members

3. Major Changes to the 5 Stage Process • Type 1, 2 and 3 Technical Reports replaced with Technical Reports and Technical Specifications • Only one type of Technical Report exists • We rarely do Technical Reports, but this is no big change • National Bodies not allowed to formally change their Fast Track/PAS DIS vote during or after the BallotResolutionMeeting • This removes flexibility from FT/PAS processes making it more difficult to get approval. This would make it an up/down vote. If it fails you may resubmit from the beginning. • Why take a chance on FT when the normal 5 stage process is just as fast and allows negotiations

4. Major Changes to the 5 Stage Process • FCD replaced with DIS • DIS ballot initiated and conducted by ITTF • Duration is five months • If the DIS ballot fails, subsequent DIS ballots are allowed and are nominally two months long • Comments (both editorial and technical) are allowed • We used FCD which was voted by SC25, now we start with DIS, Draft International Standard, which is voted by ISO/IEC. Not big change to us.

5. If a DIS ballot receives 100% approval (only editorial corrections, Typos), the text moves directly to publication, skipping FDIS ballot • The voting criteria is the same as FDIS • Combined voting procedure used: DIS voted on by all members of ISO and IEC • In our case where we rarely get comments we can skip FDIS and go directly to publication.

6. Comparison of Development Tracks Current JTC 1 Development NWIP WD CD FCD (4 months) FDIS (2 months) IS JTC 1 Supplement Development NWIP WD CD DIS (5 months) FDIS (2 months) IS

7. Transition Timeline for FCD to DIS • Any project already under the five stage development process as of 1 July 2010 will continue under the existing CD/FCD/FDIS process for a period of one year • Any project initiated after 1 July 2010 will be processed according to the rules outlined in the JTC 1 Supplement which specifies a development track of CD/DIS/FDIS • As of 1 July 2011, ALL projects, regardless of when they were initiated, will be moved to the CD/DIS/FDIS timeframe • THE FCD BALLOT WILL NOT BE AN OPTION AFTER 1 JULY 2011 • If a subcommittee chooses to migrate to the new development track on 1 July 2010 for all of its projects, that decision will be implemented • We will move to new process as soon as possible.

8. Changes to JTC 1 Fast Track Process • ISO Fast Track Process now used • The 30-day contradiction period eliminated • DIS ballot duration is five months • If document does not pass DIS ballot, it fails. • No second chances • No BRM • Document must go through FDIS voting, unless 100% approval (only editorial corrections) is received during DIS ballot. In that case, document will proceed directly to publication. • Conditional voting is not allowed. • ALL comments submitted must be addressed. • Yes with comments is valid and comments will be considered

9. Changes to the JTC 1 PAS Process • DIS ballot duration is five months • If document does not pass DIS ballot, it fails. • No second chances • No BRM • Document must go through FDIS voting, unless 100% approval (only editorial corrections) is received during the DIS ballot. In that case, document will proceed directly to publication. • Conditional voting is not allowed. • ALL comments submitted must be addressed. • Yes with comments is valid and comments will be considered

10. Changes to the JTC 1 PAS Process • Normative References to standards outside ISO, IEC or the ITU must be identified • For each reference, contact information and the location of the organization’s IPR policy must be included. This can be done by: • Citing the referenced organization’s ARO status, We are generating AROs for INCITS and SFF • or • Filing a Referencing Explanatory Report (RER) (must be filed by the PAS Submitter)

11. Ballot Resolution Meeting for Fast Track or JTC 1 PAS (Big Pain) • Purpose • To review and address comments received on APPROVED Fast Track or JTC 1 PAS document and achieve the widest possible consensus • Must have separate agenda and be convened as separate meeting, even if held in conjunction with/co-located with an SC/WG meeting • All comments must be discussed at one meeting, not spread over a series of meetings • Membership • Representatives of JTC 1 management (i.e., Secretariat, Chair) • Project editor or editors • Representatives from all National Bodies (regardless of whether or not they have voted on the ballot) • Fast Track Submitter/Recognized PAS Submitter, if applicable

12. Ballot Resolution Meeting for Fast Track or JTC 1 PAS • Results • Each ballot comment and Editor’s suggested resolution shall be addressed, and final decision on each comment documented • When all comments have been addressed and disposition of comments have been approved by the meeting, BRM criteria have been met • At conclusion of the meeting, but no longer than one month after the close of meeting,  the SC Secretariat shall distribute • A new version of the balloted document that includes all changes agreed to at the BRM • Disposition of comments report approved at the BRM

13. Ballot Resolution Meeting • Document MUST be submitted for either FDIS ballot or 2nd DIS ballot (if submitted technical comments result in substantive changes). • National Bodies not allowed to formally change their DIS vote during or after the BRM