ENROL

1. OPTIONAL EXTRAS Compulsory stages of the PhD ENROL Suspension of study REGISTER Change of supervisor PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) Change from part-time to full-time study PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) Study away from Christchurch Extension to submission date SUBMIT ORAL EXAMINATION

2. ENROL • Application Form: • The starting point – when the student becomes a PhD candidate!! • Establishes: • the proposed senior supervisor • the initial research topic • expectations over frequency of meeting with supervisor • that there are suitable resources available to support the proposed area of research

3. REGISTER • Registration Form and Research Proposal: • Submitted 6 months post enrolment. • To confirm: • the composition of the student’s supervisory team (minimum of 2 active supervisors!) • the endorsement of the student’s research proposal – the proposal must have been approved by the student’s department (through the appropriate processes) prior to submission to PG Office. • that resources are available to support the project • Registration form includes • Supervisor Agreement: • establishment of expectations: • - roles of each supervision • - frequency of meetings • - expectations over publications • issues related to intellectual property • This should be a “living document” that can be revisited through the tenure of the PhD

4. PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) • Submitted every 6 months: • to report on achievements over past six months • to facilitate planning of upcoming (6 month) milestones and aims • to identify any issues for discussion (with supervisors; PG coordinators; PG Office; DPGR) • Effectiveness depends on: • taking seriously the process of reflection and planning • candid responses from all (students; supervisors; PG Coordinators) • a willingness to discuss and address any issues that arise through the process of reflection and planning

5. SUBMIT • Student’s tasks: • ensure they are enroled (or in month of grace) and that fees are up-to-date • submit at the Postgraduate Office: • PDF copy of the thesis • the completed “Use of Thesis” Form • International Students – contact Enrolments to discuss your visa situation • agree with (or raise concerns about) the nominated examiners • Senior Supervisor’s tasks: • complete the supervisor’s certificate • complete the examiners’ nomination form (and pass to HoD/S and student for sign-off) • inform the student of the names of the nominated examiners • Head of Department/School’s tasks: • sign off on nomination of examiners

6. ORAL EXAM • Purpose: • part of the formal examination process for awarding a PhD • opportunity to discuss thesis with knowledgeable experts (examiners): • clarification of points raised in reports • establishment of amendments required • Structure: • present is an oral chair (usually senior academic from host department), oral examiner and senior supervisor • student can invite support person(s) • lasts 1-2 hours • a week beforehand student (and supervisor) given written reports from examiners • Outcome: • examiners make a recommendation to DPGR • student is typically informed of the recommendation

7. OPTIONAL EXTRAS Change of supervisor Study outside Christchurch Suspension of study Extension to submission date • reason for the request? • support from senior supervisor and department • evidence of mechanisms for ongoing supervision • how long is the request for? • reasons for the request? • support from senior supervisor and department