Briefing on EE FYP 09-10

1. Briefing on EE FYP 09-10 13 Jan 2011, 2:30 pm, FJ301 Duration: around 2 hours Dr. Edward Lo, Rm CF616, 2766 6144, eewclo@polyu.edu.hk

2. Contents of the Briefing • Deadlines and what to be submitted • Format and contents of the reports • Assessments and its criteria • How to search electrical and electronic components and helps in technical support on E&E components • Talk by RS Components • Talk by Farnell Components

3. Interim Progress Report • Interim Progress Report (1 softcopy copy + the report from “turnitin”): by 11:59 pm on 7/Feb/2011 • (The softcopy has to be a pdf file which is generated from a word file, and submit by email to eewclo@polyu.edu.hkAND cc to your supervisor) • Class ID: 3536288 for EE BEng • 3536296 for EE HD • Password: ee4121 for BEng, ee3771 for HD

4. Extension / withdrawal • Application for extension / withdrawal (inform E Lo and your supervisor by email): by 5:00 p.m. 1 April 2011 • Implications of extension / withdrawal

5. Draft of final report • A draft of final report (whatever format you agree with your supervisor) directly to your supervisor: by 5:00 pm 18 April 2011

6. Final report • Final report(1 hardcopy, 2 CD-ROMs, 2 hardcopies of abstracts, + the report from “turnitin”) to Edward Lo’s office CF616: by 5:00 p.m. 26 April 2011

7. Presentation and demonstration • Presentation and demonstration: near end of May. 2011 (likely 24-27 May) • Detailed time-table will be announced in early-May 2011 at ftp://ftp.ee.polyu.edu.hk/wclo/201011FYP

8. Revised final report • Revised final report (1 CD-ROM): 5:00 p.m. 9 June 2011 (together with some questionnaires and forms) • The CD-Room contains the softcopy of the revised final report, the power point file of your presentations and others such as • Softcopy of your formal proposal • Softcopy of your interim progress report • Software, if any, developed in the project (both the source codes and the executable files, + any additional programmes which need to run your software). • Video clips taken, if any, which show the operation of your hardware • Catalog, manuals of the hardware components/subsystems you used in your FYP

9. Claiming of Expense • A claim form will be sent to you from EE General Office in early May • Deadline for submit the claim form is usually the end of May • The claim form and all the receipts have to be signed by your FYP supervisor • Maximum amount for hardware HK$1200/project

10. Intended Subject Learning Outcomes: 1. To apply specialized knowledge independently. 2. To identify key engineering problems, to solve them and to communicate what is achieved orally and in a written report. 3. To develop a project which is creative, rich in intellectual content and sufficiently challenging. 4. To monitor the progress of project from concept to final implementation and testing, through problem definition and the selection of alternative solutions. 5. To synthesize and apply their knowledge and analytical skills gained in various engineering domains. 6. To build self confidence, demonstrate independence, and develop professionalism by successfully completing the project in a competent manner.

11. Interim Progress Report Should Contains • Aims of the project (specially any change from the original aims) • Works have been carried up to the date • The ideas, system design and the block diagram of the system, plus some brief descriptions on the theory. • Up-to-date progress • Difficulties encountered and the measures taken to solve it. • Proposed time table for the rest of the work up to the end of the project • Difficulties expected in the coming period.

12. Format of Interim Progress Report • The length of the Interim Progress Report should be limited to 15 pages, excluding appendix, if any. • Double line spacing and Times New Roman Font of 12 points should be used for most of the text. • Use a standard front cover format for the interim progress report.

13. Final Report • A web site set up by the English Dept. especially for EE students (a very useful site) for writing final reports for FYP: http://engl.polyu.edu.hk/EECTR/EEhandbook/eehandbook.htm

14. A good report should consists of the following: • A clear recognised structure of a report • Clear objectives, methodology, and conclusions. These three parts should be linked tightly in order to present the content clearly • Full and clear referencing is necessary • Be accurate, clear and concise in terms of data findings and English writing

15. In writing each chapter it is a good prac­tice to follow the pattern of • A. first tell the readers briefly what you are going to tell them in an introductory sect­ion. • B. tell them what you want to tell them in the main body of the chapter. • C. tell them briefly what you have told them in a concluding section. • Throughout the report simple and direct English should be used. Long sentences should be avoided if possible.

16. Format of Final Report • About 60 pages (double-spacing) excluding appendix (if any). • Font Size : For main body, the font size should be 11 or 12. • Font sizes of others (say captions of figures/tables/ photos, chapter/section title) may be different. • Binding: Standard A4 size paper, with a margin of not less than 25 mm on the left-hand side. • A standard front cover format for the final project report

17. Presentation & Demonstration • Total time for each FYP presentation is 30 minutes • Limit your presentation to 15-20 minutes • Leave at least 10 minutes for a question-and-answer session • All rooms for presentation are equipped with LCD projector and overhead projector, but NOT personal computer NOR notebook computer. • If you are going to use Power Point or similar computer software for your presentation, bring your own notebook computer. • You should arrive the venue at least 15 minutes before the start of the session to test the connection.

18. Presentation & Demonstration • Concentrate more on your core work and your contributions • Number of slides should be about 20 to 40 • Smooth flow of your ideas, logical and smooth • Rehearsals, check the total time, the smoothness and the fluency • Don’t put too many words in one slide • Don’t read directly from the words on your slides • More photos, pictures, diagrams, charts, and graphs short video clips (10 to 30 seconds each) • May print out of your slides • Speak at a reasonable loudness and pace. • Use a laser pointer

19. Percentages of Contribution • Formal Project Proposal, assess by your FYP Supervisor: 5% • Interim Progress report, assess by your supervisor and another EE staff of the same area: 15% • Final report, assess by your supervisor, another EE staff of the same area and another EE staff of different area: 55% • Presentation & demonstration, assess by your supervisor, another EE staff of the same area and another EE staff of different area: 25%

20. Assessment Plan Interim Progress Report: • Method: innovation and feasibility. • Design / Implementation / Results. • Project management. • Writing quality.

21. A Good Interim Report (B/B+ Grade) • Problem identification clear, realize the significance of the problem. • Objectives relevant to the project. • Able to explain philosophy or techniques employed and demonstrate a good synthesis of knowledge from relevant engineering domain. • Carry out adequate comprehensive literature survey / research. • Technical content with some degree of complexity and innovation. • Explain clearly the steps taken to solve the problem, demonstrating a good appreciation of the major stages of product design and development. • Good format and layout of report, proper use of English, able to explain his/her own work clearly, the general flow of description of his/her work follows a systematic order.

22. Assessment Plan Final Report: • Problem identification • Conceptual Clarity and Accuracy • Technical application • Literature research • Writing quality

23. A Good Final Report (B/B+ Grade) • Problem identification clear, realize the significance of the problem. • Objectives relevant to the project and they are achieved in general. • Able to explain philosophy or techniques employed and demonstrate a good synthesis of knowledge from relevant engineering domain. • Carry out adequate comprehensive literature survey / research, with a few comments on the work done by others. • Technical content with some degree of complexity and innovation, adequate applications illustrations and explanations/comments. • Explain clearly the steps taken to solve the problem, demonstrating a good appreciation of the major stages of product design and development. • Good format and layout of report, proper use of English, able to explain his/her own work clearly, the general flow of description of his/her work follows a systematic order.

24. Assessment Plan • Presentation & Demonstration: • Problem identification • Conceptual accuracy and clarity • Technical Application • Success of the demonstration. • Language competence in presentation

25. A Good Pres/Demo (B/B+ Grade) • Problem identification clear, realize the significance of the problem. • Objectives relevant to the project and they are achieved in general. • Able to explain philosophy or techniques employed and demonstrate a good synthesis of knowledge from relevant engineering domains. • Technical content with some degree of complexity and innovation, some applications illustrations and explanations/comments. • Explain clearly the steps taken to solve the problem, demonstrating a good appreciation of the major stages of product design and development. • Able to explain to panel members the project work during presentation / demonstration, software or hardware working, logic/layout good. • Master the presentation with confidence, able to handle questions raised, express his/her idea clearly orally.

26. Tung Wah hospital bicycle event, • We have to find 10 students on 16-19 Jan 2010 to ride the bicycle to generate electricity for charity purpose. • Please see the web site for more detail: http://www.tungwah.org.hk/?structure=&content=498&articleid=1524 • If FYP students (full time) would like to join, please let me/Prof. Cheng know ASAP (name, student number, class, mobile#) • The venue is in Hollywood Plaza. • Some concert tickets with singer of Stephanie Cheng can be given away.