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Internal EMS Auditing at Naval Installations

Internal EMS Auditing at Naval Installations. Navy EMS Overview. All “appropriate facilities” must implement an EMS that conforms with ISO 14001 by 30 SEP 09 Conformance is verified by 2 nd party audit (initial and then every three years) Internal EMS Audit required annually

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Internal EMS Auditing at Naval Installations

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  1. Internal EMS Auditingat Naval Installations

  2. Navy EMS Overview • All “appropriate facilities” must implement an EMS that conforms with ISO 14001 by 30 SEP 09 • Conformance is verified by 2nd party audit (initial and then every three years) • Internal EMS Audit required annually • Appropriate facilities may be a single installation or a group of installations • There are 94 navy “appropriate facilities” • 74 in United States • 20 Overseas • Examples of facility types: • Naval Air Station • Naval Amphibious Base • Naval Support Activity • Naval Submarine Base • Naval Shipyard • Naval Weapons Stations

  3. Typical Navy Practices • Navy Installations are very similar to a small town • Range from 80 to 80,000 personnel • Typical Practices • Waste Disposal • Waste water treatment • Fuel Combustion (boilers, generators) • Oil Transfers • Recycling • Construction activities • Painting • Blasting • Vehicle Maintenance • Ordnance Training

  4. EMS Audit Criteria • Requirements • Evaluate conformance with ISO 14001 • Evaluate conformance with OPNAV 5090.1C – Chapter 3 • Intent • Evaluate implementation of defined system • Effectiveness • Evaluate effectiveness of EMS to fulfill environmental policy

  5. Picking the Right Team • Auditors need appropriate training • Navy policy requires lead auditor to have completed ANSI-RAB Lead Auditor course or Navy Conducting EMS Review Course • Auditor attributes: • Impartial to area auditing • Ethical • Open-minded • Diplomatic / Tactful • Observant • Decisive • Self-Reliant • Background in Compliance Note: Try to pick auditors with background in regulations that apply to the significant aspect they’re auditing!

  6. Document Review is Critical • Before the audit begins, review: • Environmental policy • EMS procedures • Results of previous audits • Results of internal and external compliance evaluations • Status of Objectives and Targets • Operational Control procedures • Checklists? • EMS Auditing is more than following a checklist, it’s about evaluating the effectiveness of a system • Checklists may be helpful, though, to ensure that all areas are covered (i.e. evaluating conformance with complex operational control procedures)

  7. Conducting the Audit • Interview personnel with roles and responsibilities in procedures: • Are they familiar with their role • Does what they do match what the procedure says they do • Do they have documentation to demonstrate conformance (if needed) • Interviewing shop personnel / evaluating operational control: Standard questions: • Tell me about what you do here? • What are the biggest environmental issues here (i.e. SEAs)? • Are there any regulations that you have to follow? • Do you have a procedure that tells you how to do that? • Have you had training? Documentation of training? • What can you tell me about the installation’s environmental policy? • Do you know of any environmental goals associated with ____? • What would you do if something went wrong (i.e. spill)?

  8. Reporting Audit Results & Corrective Action • Conduct daily out brief with environmental staff at minimum • Conduct formal out brief with Installation Commanding Officer, Public Works Officer, and Environmental Manager, describing: • Scope of audit • Evaluation criteria • Noteworthy practices (what are they doing well?) • Audit findings • Findings associated with regulatory compliance should be tied back to a weakness in one or more ISO 14001 element • EMS non-conformances must be corrected: • in accordance with the installations corrective action procedure • for corrective actions requiring long-term action, a plan of action & milestone must be developed and progress tracked periodically

  9. Getting Top Management Involved • Distill the EMS concept down to terms they can relate to: • “Say what you do and do what you say” • The Plan-Do-Check-Act Model • Continual Improvement • How is EMS going to help their organization? • Cost savings – give examples • Improved relations with regulators – give examples • Documentation of processes – reduced impact of personnel turnover • Acknowledge personnel for achievements • Report EMS successes within and outside of the organization

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