Public Trust Information and Navy Enterprise Resource Planning Presented to the SPAWAR Industry Forum November 2008 Ne

1. Public Trust Information and Navy Enterprise Resource PlanningPresented to the SPAWAR Industry ForumNovember 2008Nelson ArdSPAWAR ATLANTIC Navy ERP Program Manager November 20, 2008 Charleston, SC  Now that you’ve completed Tutor Training with our Oracle University consultant, we’d like to look ahead with you to how you will use this training to help meet Command goals to perform “World Class Operations”. The next steps we take over the coming weeks are critical to leveraging Tutor effectively to meet this goal.Now that you’ve completed Tutor Training with our Oracle University consultant, we’d like to look ahead with you to how you will use this training to help meet Command goals to perform “World Class Operations”. The next steps we take over the coming weeks are critical to leveraging Tutor effectively to meet this goal.

2. 2 Navy Enterprise Resource Planning (Navy ERP) On 1 October 2009, Space and Naval Warfare Systems Center (SPAWAR) ATLANTIC will be implementing a new information system called Navy Enterprise Resource Planning (Navy ERP). This will replace several of our legacy systems. As one of our industry partners, you may have personnel who require access to information that is currently held by a legacy application/systems that is being replaced with Navy ERP. Federal statues and regulations require procedures to be in place to provide for trusted access to government information systems.

3. 3 Navy Enterprise Resource Planning (Navy ERP) This briefing is intended to familiarize you with the procedures we will use to grant access to Navy ERP. You should pay attention to any additional direction from the SPAWAR Contracting Officer on these requirements. Most of the requirements that follow are not unique to Navy ERP, since Navy ERP follows Navy access requirements.

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7. 7 Complete these requirements no later than 31 December 2008: Initiate Background Check for Public Trust Positions or hold a Current Clearance DoD Private Key Infrastructure (PKI) Hard Token (CAC Card) Navy System Authorization Access Request (SAAR-N) Complete SPAWAR Information Assurance Training Complete Privacy Program Training Complete Navy ERP Web-Based or Classroom training as your employees are role mapped and scheduled August – September 2009 or October – December 2009 What do I Need to Work in Navy ERP?

8. 8 Navy ERP User Access Requirements U. S. Citizenship Foreign Nationals (with separate case by case approval) Completion of a successfully adjudicated background investigation. Standard Form 85P, Questionnaire for Public Trust Positions, for Contractors Without Security Clearances. For Contractors Requiring Security Clearances, submit to OPM through the Electronic Questionnaire for Investigative Processing (E-QUIP) Please plan ahead if you are bringing new people aboard. Citizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annuallyCitizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annually

9. 9 Navy ERP User Access RequirementsPart 1: Physical Access Complete two forms through your Facility Security Officer (FSO): CNRSE 5200.1 Form 1 Activity Pass Information CNRSE 5200.2 Form 2 Request for Employee Access through your SPAWAR Government Sponsor (Supervisor/Branch Head or above) Signing these forms gives base police authorization to conduct a criminal background check. Completion of the application is voluntary; however, failure to complete the forms will result in denied access. Complete one form through your SPAWAR Government Sponsor (Supervisor/Branch Head or above) SPAWAR Security Agreement Citizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annuallyCitizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annually

10. 10 Navy ERP User Access RequirementsPart 2: Authorization Navy System Authorization Access Request (SAAR-N) OPNAV 5239.14. You only need to complete this form once for access to any SPAWAR system or network. This form requires signatures on several pages. For complete instructions (and examples) see the SPAWAR Systems Center ATLANTIC home page on Collaboration and Execution (CnE). DoD Private Key Infrastructure (PKI) Hard Token (CAC Card) Citizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annuallyCitizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annually

11. 11 Navy ERP User Access Requirements Part 3: Training Command Information Assurance Awareness training (IA Training)(New Version) This is certified and tracked in our local Annual Training module on CnE You must submit your certificate with your SAAR-N form 2008 Privacy Program Training The individual’s certificate sheets are printed, signed, and faxed to the Contracting Officers Representative Completion of Navy ERP Role Based Training given at SPAWAR Systems Center ATLANTIC locations August – September 2009 or October – December 2009 These are registered and tracked in our instance of Navy ERP Citizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annuallyCitizenship U. S. Citizen Foreign National - may be granted access on a case-by-case basis with approval from the Navy Foreign Disclosure Officer Background Investigation Completion of a successfully adjudicated background investigation SF85P for contractors without security clearances SF86 for all Government and contractors with security clearances Updated investigations are required periodically Interim access may be granted if initial review of investigative package and interview reveals no derogatory information User Agreement Part of the SPAWAR SAAR Form Signed User Agreement PKI digital signature is acceptable Non Disclosure Agreement Part of the SPAWAR SAAR Form Signed Non Disclosure Agreement PKI digital signature is acceptable IA Awareness Training Evidence of Completion of Information Assurance Awareness training Initial training Refresher training required annually

12. Frequently Asked Questions

13. 13 Frequently Asked Questions:Public Trust Background Check Do I need to have a clearance to work in Navy ERP? No. If your employee does not currently hold a security clearance, you or your Facilities Security Officer must have the employee initiate a Questionnaire for Public Trust Positions (SF 85P) through OPM. We rely on the Southeast Region to verify investigations or clearances.

14. 14 Frequently Asked Questions: System Authorization Access Request (SAAR) Where do I find the Navy System Authorization Access Request (SAAR-N) OPNAV 5239.14? For complete instructions (and examples) see the SPAWAR Systems Center ATLANTIC home page on Collaboration and Execution (CnE). Follow the link to SSC ATLANTIC near the top left of our new home page. Follow the SAAR-N link on the SSC ATLANTIC home page . Navy ERP User Access Form link at the bottom of that web page to launch the Navy ERP System Authorization Access Request (SAAR) (DD 2875) Form.

15. 15 Frequently Asked Questions:Information Assurance Training With the SAAR-N release, there is a new (shorter) training requirement on this link on the SAAR-N page of CnE: Initial IA New User TrainingNEW REQUIREMENT (Not the same as the Annual IA Training Requirement)  To fulfill this requirement: Conduct Initial IA Training by clicking on the link.  Upon completion, fill out the certificate on the last page, print, and sign (no digital signatures allowed). Next, click on the below OPNAV-5239.14 (SAAR-N) form link, complete the highlighted fields, review for accuracy, print, and sign (no digital signatures allowed).

16. 16 Frequently Asked Questions:2008 PRIVACY PROGRAM TRAINING In accordance with ALNAV 070/07, Contractor employees are required to complete Privacy Program Training by 31 December. This training is an annual requirement. To take the training, locate the Total Workforce Management button at left on the ATLANTIC page, then the Individual Development / Training link on the popup. Locate “Training by Topic” and then the Privacy Training link. Once you have completed the CBT, slide #39 of the CBT titled “2008 Privacy Training,” LOOK FOR AND CLICK/SELECT THE GREEN TEXT WORDS "CERTIFICATION OF COMPLETION". Print your certificate, sign it and send it to your Contracting Officer Representative (COR). If you do not know who is the COR on your contract, please check with your program manager or supervisor. Questions related to the two "Privacy Act" CBTs should be directed to the Command's Privacy Officer, Andy Rosenbaum at 843-218-4390 or james.a.rosenbaum@navy.mil.

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19. THANK YOU