High School Verification Reports

1. High School Verification Reports Annual Outcomes Reporting

2. Objectives • To provide participants with an explanation of the definitions used and the logic behind the Annual Outcomes reports.

3. Agenda • Annual Outcomes Definitions • Annual Outcomes reports in L2RPT • Questions

4. High School Reports

5. 2012-2013 Annual Outcomes Reports Before looking at the reports, we need to know the terminology. What is a “Graduate”, “Dropout”, and “NonCompleter”?

6. Student Records Counted as Graduates

7. Graduates - Data Integrity Issues • A 799 record without a diploma code or with a diploma code that is not on the list displayed on the prior slide will: • Be included in the Total Cohort member assuming it meets the general definition. • Will show up as Still Enrolled. • A credential without a 799 record will: • Be included in the Total Cohort member assuming it meets the general definition. • Will show up as Still Enrolled.

8. Student Records Counted as IEP Diplomas • The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled. • A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma.

9. Student Records Counted as Drop Outs

10. Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP) AND There is no subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP) AND Student also has a subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program) BUT The enrollment ended before June 30 with one of the Reason for Ending Enrollment codes used for dropouts. These Student Records are also counted as Drop Outs

11. High School Cohort Verification Reports L2RPT Annual Outcomes Reports

12. L2RPT

13. SIRS-307 Annual Dropout & NonCompleter Report

14. SIRS-307 Annual Dropout & NonCompleter Report Dropout count by grade level is followed by Transfers to AHSEPP or HSEP. Click on any number to drill down to a Detail report.

15. SIRS-307 Annual Dropout & NonCompleter Detail Report

16. SIRS-308 Annual Graduation & Post Graduate Plans Report

17. SIRS-308 Annual Graduation & Post Graduate Plans Report “Graduates” do not include IEP diploma. “Total Completers” does include IEP. Click on any number to drill down to a Detail report.

18. SIRS-308 Annual Graduation & Post Graduate Plans Detail Report

19. SIRS-309 Annual Regents Report

20. SIRS-309 Annual Regents Report Click on any number to drill down to a Detail report.

21. SIRS-309 Annual Regents Detail Report

22. SIRS-310 Annual Regents Competency Report

23. SIRS-310 Annual Regents Competency Report Click on any number to drill down to a Detail report.

24. SIRS-310 Annual Regents Competency Detail Report

25. Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1) Total Cohort Membership: Student Enrollment Verification by 9th Grade Entry Year • For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the 2009-10 school year.) • Path: Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data Outcomes: Graduate Counts and Other Outcomes • This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria regardless of enrollment duration rules. • Path: Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

26. Verification: What You Can Do Now • Begin verifying Total Cohort Graduate Outcomes and Assessment Summary. • Although outcomes for 2009 Cohort are not complete, much of the data on these reports is historical.

27. High School Reports: Common Errors • 799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled. • Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership. • GED students with anything other than a GD grade in demographic and enrollment record • GED students with an invalid GED location • IEP diploma for students without a program service record for Special Ed. • Incorrect 9th grade entry date or birth date • Missing post grad plans • NYSSIS ID problems • Simultaneous enrollment: Student is enrolled in two different districts at the same time.

28. Reference Documentation • L2RPT Report Guides http://www.p12.nysed.gov/irs/level2reports/reportguides.html • SIRS Manual (General, Policy, and Technical) http://www.p12.nysed.gov/irs/sirs/ • Level 0 Data Validation Rules http://www.p12.nysed.gov/irs/sirs/

29. Questions? Thank You. Contact us at: dataview@e1b.org