Monday, September 9, 2013 E.Q. will I ever use business letter formats in real life?

1. Monday, September 9, 2013E.Q. will I ever use business letter formats in real life? Introduction to Business and Technology

2. Today’s agenda • Activator • Review Memo and Personal Business Letter Format • Introduce Business Letter Format • Create a Letterhead • Type/Complete Business Letter Format Document • Correct Business Letter Mess Up • Summary: The Important Thing

3. Current event • See Current Event Document

4. Review

5. Personal Business Letter Parts • ___________: name and address of the business to whom you are writing • ___________: current date written out as month, day, and complete year • ___________: letter’s greeting – you use the same name you used in the Inside Address – using Dear Mr./Mrs./Ms./Miss • ___________: message or ‘meat’ of the letter • ___________: letter’s goodbye – using phrases such as Yours truly and Sincerelyyours • ___________: writer's handwritten signature • ___________: writer’s typed name and address

6. Personal Business Letter Order and Spacing • ______” Top margin • Inside Address and then Date – QS (press Enter _____ times) • Salutation – DS (press Enter _____times) • Body – _____ the text within the paragraph and ___ between the paragraphs • Complimentary Closing – ____ • Writer’s ID (name and address)

7. Personal Business Letter Styles and Punctuation • There are three types of letter styles that are acceptable in business: • ________________– all lines in the letter begin at the left margin (no tabbing or indenting) • ________________– date line, complimentary closing and writer’s identification begin at midpoint • ________________ - date line, complimentary closing and writer’s identification begin at midpoint and all body paragraphs are indented (or tabbed over) ½”

8. What is a ________? • Used to communicate information quickly throughout a business or organization • ___________ parts: • TO: - to whom the memo is written • FROM: - who the memo is from • DATE: - current date of memo • SUBJECT: - precise, short point of memo

9. Memo Spacing • _________” top margin • Each of the four headings are (_______) and keyed in all ________ followed by a _________ (:) • After the colon, the Tab key is pressed to line up the text that follows

10. BUSINESS LETTERS

11. What is a Business Letter? • Represents a company not an individual • Usually prepared on company letterhead • Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number • Follow this link to look at sample letterheads

12. What are the differences between a Personal Business and Business Letter? • Writer’s company name and address should appear in the letterhead, so there is no need to type it again at the bottom of the letter • Writer’s business title is usually keyed under the name • Reference initials are added a DS (press Enter 2 times) after the Writer’s ID – Reference Initials • These initials are of the person who types the letter • Used to easily locate who typed the letter

13. Enclosures • Enclosure or Attachment notations are added a DS below the This is a special section that is only added if something else is either physically attached to the letter or accompanying the letter in the same envelope

14. How Do I create a letterhead?

15. What DO I Do Next??? • Complete Letterhead Assignment • Type Business Letter Format Document • Print Personal Business Letter Format and Business Letter Format and insert formatting marks. (Keep in your folder as notes) • Correct Business Letter Mess Up – SaveAs: BLMessUp