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steps toward chartering and reactivating a Club

New Club Building & Revitalization Committee Webinar. steps toward chartering and reactivating a Club. Topics. The following topics will be discussed in this webinar: Steps to club c hartering and reactivation Communicating with CKI and district leadership about chartering and reactivation

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steps toward chartering and reactivating a Club

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  1. New Club Building & Revitalization Committee Webinar steps toward chartering and reactivating a Club

  2. Topics • The following topics will be discussed in this webinar: • Steps to club chartering and reactivation • Communicating with CKI and district leadership about chartering and reactivation • Communicating with Kiwanis about chartering and reactivation • Useful resources for chartering and reactivation • Parameters for establishing club satellites

  3. Steps to Chartering and Reactivation • Create a target list of possible charters and reactivations. • Know the history of each school club. • With the help of the LTG/district board member, create an action plan for each targeted school. • Inch stones and benchmarks • Establish a relationship with school administration. • Establish a relationship with an interested local Kiwanis club. • Find a student that is interested in building a CKI club.

  4. Steps (con’t) • Begin on-campus recruiting. • Hold initial and secondary interest meetings • Establish a preliminary club board. • Cultivate club growth. • Make sure that the club is meeting regularly. • Make sure that the club is holding regular service projects. • Make sure that the club has a relationship with Kiwanis. • Facilitate the official charter/reactivation process.

  5. Other Tips • Create a club stoplight system (if feasible) • Communicate. • Engage. • Take your time. • Think quality, not quantity. • Educate prospective members.

  6. Communicating with CKI and District Leadership • The International Office can assist through: • Provide advice to assist in your club building situation • Respond to college or university questions regarding the CKI program • Provide materials to assist with the new club building process • Process charter materials • Respond to questions about charter status and dues payment records

  7. Conversations with District Leadership • District Leadership are the “boots on the ground” • They can provide area-specific information • They have the relationships with Kiwanians who will be helpful in the process • They can also provide member education and officer training • They can help the club with initial organizational meetings

  8. Communication with Kiwanis • Three Main Points • Initial address • Convey a respectful message that show seriousness • Show preparedness

  9. Communicating with Kiwanis (con’t) • Initial Address • Professional dress • Introduce self and fellow members to Kiwanis Club Board of Directors • Also who would be faculty advisor • After introductions • Give proposal to reactivate • Do not sound demanding! • How to convey your messages successfully • Use proper English! • Do’s • Do not’s

  10. Communicating with Kiwanis (con’t) • How to convey your messages successfully (cont.) • Communication is vital! • Regular professional emails to Kiwanis Club • Invites • Monthly Reports on status and events • Start them if needed/wanted • Make communication easy for Kiwanis: • Phone numbers & Emails • Know your Stuff!! • Have a plan and not a blind proposal

  11. Useful Resources

  12. Chartering Toolkit Recruitment Retaining members

  13. Resources from KiwanisOne.org • Sample CKI Club Bylaws • Sample Charter Ceremony Presentation • Officer Training Guides • Planning Useful Service Projects • “Reveal Your Growth Potential” Toolkits • Club Excellence Tool Adjust resources to CKI Clubs!

  14. Resources from CircleK.org Under “Club Building & Chartering” • Club Events Manual • Petition for Charter Form Under “Member Generated Resources” • Helpful Tips to Chartering • Recruitment Guides Under “Marketing & Public Relations” • Templates & Logos

  15. Upcoming Resources from NCB&R • Club Building Manual • Letter to Student Government for Chartering • Step-by-Step Guide to Reactivation • Talking to Kiwanis Clubs About Reactivation • Satellite CKI Clubs vs. Traditional CKI Clubs

  16. Club Satellites • What is a club satellite? • "For cases in which one (1) CKI club is active, students from another institution of higher education within fifty (50) miles of the nearest chartered CKI club may be able to be recognized as a club satellite." Article 6. Section 5 of the International Bylaws as of 10/1/12

  17. Establishing a Satellite Club • Contact local CKI club to build and maintain relationship. • Contact Kiwanis chapter to discuss option of having a satellite club. • Contact the Office of Student Life at your institution to see if any guidelines need to be followed according to institutional policy. • Find an adviser for the satellite club.

  18. Dues • District dues are paid through the chartered club. • No international dues are paid when a club is recognized as a satellite.

  19. Working with Satellite Clubs • Maintain constant communication. • Plan visits between the active CKI club and the club satellite. • Extend this relationship to Kiwanis as well. • Facilitate socials, joint community service projects, meetings, banquets, etc.

  20. Questions? Thanks for attending!

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