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Technical Description

Technical Description. Emphasizes physical details What something looks like Can appear in any part of a long formal report Often appear as supporting information. Purpose of Description. Impart general knowledge Sell the mechanism Transfer technology Remember reader’s needs.

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Technical Description

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  1. Technical Description • Emphasizes physical details • What something looks like • Can appear in any part of a long formal report • Often appear as supporting information

  2. Purpose of Description • Impart general knowledge • Sell the mechanism • Transfer technology • Remember reader’s needs

  3. Consider These Questions • What is its purpose and function? • How can it be divided? • What is purpose and function of parts? • How does its parts work together?

  4. More Questions • What is important for understanding? • Construction • Materials • Appearance • Size

  5. Are These Important? • Shape • Size • Color • Texture • Position of parts

  6. Use Visual Language • Shape: • cubical, cylindrical, circular, convex, concave, squate, trapezoidal, rectangular • C-shaped, L-shaped, Y-shaped, Cigar-shaped

  7. Use Visual Language • Shape: • Threadlike • Sawtoothed • Football-shaped

  8. Use Visual Language • SIZE • Can give physical dimensions but also • Compare objects to: Coins, paper clips, books, typewriters, football fields

  9. Use Visual Language • Color • Use familiar colors--RED, Yellow • Or Descriptive Terms--Pastel, Luminous, Dark, Drab, and Brilliant

  10. Use Visual Language • Texture: • Pebbly, Embossed, Pitted, Course, Fleshy, Honeycombed, Glazed, Sandpaperlike, Mirrorlike, and Waxen

  11. Use Visual Language • Position: • Opposite, Parallel, Corresponding, Identical, Front, Behind, Above, Below, Right, Left, North, South

  12. Are There Any “So-What’s” • Implications you need to express explicitly for the reader

  13. Pattern of Organization--Intro • State mechanism and purpose • Give overall physical impression • Divide into principal parts

  14. Body • Describe each principal part • Use visual/figurative language

  15. Conclusion • Summarize • Describe mechanism in operation • Tie all parts together

  16. Plan Graphic • Related to key idea • Interpreted and Referred in text • Number and descriptive title • Caption with key idea

  17. What is the Best Graphic • Illustration • Photographs • Drawings • Exploded Drawings

  18. Write a Transmittal Memo • Direct to immediate audience • Orient audience to attached topic paper

  19. Transmittal Guidelines Con’t • Stress Key Information • Include comments that might not fit in the report (planned future report?) • End with a sense you appreciate having the opportunity to prepare the report

  20. Transmittal Con’t Pattern of Organization • Introduction--Orient readers • Middle--emphasize one main benefit • Last--appreciation and offer to answer questions

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