1 / 15

Your Guide to Student Employment

Your comprehensive guide to student employment, including types of appointments, responsibilities, hiring process, and payroll information.

goldsteinr
Télécharger la présentation

Your Guide to Student Employment

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Your Guide to Student Employment www.hr.uncc.edu/students

  2. Goals and Objectives • Types of Student Appointments • Students Employee’s Responsibilities • Role of Hiring Official • Steps in Hiring a Student • Payroll Processing

  3. Types of Student Employee Assignments • Federal Work Study • Student Temporary Wage • Graduate Assistantships

  4. Student Employee Responsibilities Students are expected to: • Search and chose their own jobs. • Work and perform at an acceptable level. • Communicate with supervisors (workload problems, absences, etc.) • Use the Student Employment Office as a resource to answer questions about on-campus employment. • Notify supervisor of changes in student status (withdrawing from classes, academic problems, etc.)

  5. Hiring Department Responsibilities • Set expectations and train students to do the required work. • Verify Student’s enrollment and employment paperwork • Complete paperwork in a timely matter • Be open to students and encourage them to communicate and ask questions. • Monitor work hours to insure students do not work over their allotted hours.

  6. What Supervisor’s Should Know • Student workers are students first and employees second. • Academic work takes priority over any job (s). • Sensitivity to the academic calendar in scheduling students is necessary. • Student workers should be viewed under the same employment laws as permanent University employees. • Prior to starting work, every student has to complete an employment packet (I-9).

  7. Hiring Process • Advertise Position • Interview student • Complete Appointment Form • Train Student • Verify and Submit Timesheet

  8. Appointment Forms • Work study Students, will receive their appointment form, during orientation. • Student Temporary Wage forms are found online and should be completed by the supervisor or departmental coordinator. • Students hired for a graduate assistantship, must sign their contract and return it to the Graduate School, before their appointment form (AA-29) can be processed.

  9. Employment Forms (I-9) • In compliance with Federal Law • All students must complete an employment packet prior to beginning employment. • International students (F-1, J-1 visa’s) must complete their employment packet in the International Student Scholar Office (HHS bldg #202).

  10. Required Documents • To complete the Employment Documents, students must bring the following: Social Security Card, Birth Certificate, Permanent Resident Card, or US Passport. • International Students, that do not have a social security card must apply for one, once they have been hired. • The Hiring Official is responsible for emailing the Student Employment Office, when they hire an International Student, without a Social.

  11. Employment Verification Card • These cards specify that a student has completed the employment paperwork and must be presented to the employer upon request. • Yellow cards, provided by the Student Employment Office, are given to US Citizens and Permanent (and pending) Residents. • Blue cards, provided by the International Student Office, are issued to students on a F-1 or J-1 visa. • Federal Work Study students, will have this information on their Work Study Appointment form.

  12. Timecards • Federal Work Study students, timecards have WS in bottom right hand corner. • Student Temporary Wage, timecards have ST in bottom right hand corner. • Departmental supervisors must, check for accuracy, they must be signed by both employee and supervisor, and submit them to payroll. • In most cases, Graduate Assistants, do not complete timecards. • Department’s Fund/Index number (s) must be on timecard and they must match the Fund/Index number on the appointment form.

  13. Paychecks • Work Study and Temporary Wage students are paid on the 15th of the following month, in which they worked. • Graduate Assistants are paid on the last business day of each month they worked. • Student Temporary workers on a monthly stipend are paid on the last business day of each month. • Students will receive their check from their supervisor. It is preferred that student’s sign up for direct deposit.

  14. Changes • If student withdraws from school, they must be terminated immediately. • If possible they can be transferred to a non-student assignment to remain employed. • Rate changes must be effective the first day of the month the change is being requested. • Once a Work Study Student has exhausted their award funds, they have to stop working or switched to a Student Temporary Wage assignment.

  15. Contact • If you have any questions about this presentation or about student workers, please contact Tracy Worthey, Student Employment Coordinator at taworthe@uncc.edu or 704-687-2069 or visit the Student Employment office at 200A King.

More Related