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U8. Software Integration for Teaching and Learning

U8. Software Integration for Teaching and Learning. Presented by: Law Hing Man (13 Dec 2001). 8.1 Overview of Software Integration. Applications developed by integrating various software commonly available.

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U8. Software Integration for Teaching and Learning

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  1. U8. Software Integration for Teaching and Learning Presented by: Law Hing Man (13 Dec 2001)

  2. 8.1 Overview of Software Integration • Applications developed by integrating various software commonly available. • Integrating software for developing applications taking strengths of individual software system.

  3. 8.2 Software for Integration • Word specializes in text editing and layout. • Excel specializes in numbers, calculations and charts. • PowerPoint specializes in creating presentation. • Access specializes in database management.

  4. 8.3 Methods for Software Integration 8.3.1 Mail Merge Word – Main document The document that contains the contents that are the same for all merged documents. Excel – Data source file The spreadsheet that contains the contents that are different for all merged documents.

  5. Step 1: Main document Use Word to create the following document.

  6. Step 2: Data source file Use Excel to create the following spreadsheet.

  7. Step 3: Fill in the fields Step3.1: In Word, open the main document. Step3.2: Choose Tools, Mail Merge.

  8. Step3.3: Choose Create, Form Letters

  9. Step3.4: Choose Active Window. Step3.5: Choose Get Data, Open Data Source

  10. Step3.6: Select the Excel file.

  11. Step3.7: Edit the main document. Step3.8: Fill in the fields with the help of <Insert Merge Field> button in the button bar.

  12. Step 4 : Merge Step4.1: Choose Tools, Mail Merge. Step4.2: Choose Merge

  13. Step4.3: Choose Merge • [The merged document will be a new document.]

  14. Exercise 1 Design a report card using mail merge. The data file is marks.xls. The first card should be like this:

  15. 8.3.2 Data sharing using OLE • OLE – Object Linking and Embedding • With OLE, applications can share data dynamically. • OLE is used with Copy and Paste.

  16. Copy and Paste without OLE Eg. Copy an Excel spreadsheet to a Word document without OLE. • In Excel spreadsheet, highlight the range and click Copy.

  17. In Word, click Paste. • Change the Excel spreadsheet and note the change in Word. Change / Not ?

  18. 100 90 80 Chin 70 60 50 Eng 40 30 Math 20 10 0 LO CHO LI PING YAN LAM LAI MING CHAN TAI MAN CHOI CHI MING CHAN SIU MING LEE TAI KEUNG LAM TIN KWONG CHEUNG LAI HEUNG Exercise 2 Copy an Excel bar chart to a PowerPoint without OLE. The chart is based on the file marks.xls. Set animation effects for the bars.

  19. Copy and Paste with OLE Eg. Copy an Excel spreadsheet to a Word document with OLE. • In Excel spreadsheet, highlight the range and click Copy. • In Word, click Edit, Paste special…

  20. Select Paste link: • Change the Excel spreadsheet and note the change in Word. Change / Not ?

  21. Exercise 3 Repeat exercise 2 by with OLE. Change the marks in spreadsheet and note if there are any changes in Powerpoint.

  22. 8.3.3 Integration by using hyperlink Eg. Invoke an Excel spreadsheet from a PowerPoint presentation. • In PowerPoint, type the text (e.g. Link to marks)that you use to setup the link. • Highlight the text.

  23. Choose Insert, Hyperlink…

  24. Click here to choose the file. • Choose the Excel spreadsheet.

  25. Choose OK. • Slide show the presentation and click the link to see the effect. REMARKS: *To edit a hyperlink, repeat the above steps. *Use relative path as far as possible.

  26. Exercise 4 Setup two hyperlinks in PowerPoint. One links to the Word document main.doc and the other links to the Excel spreadsheet data.xls.

  27. 8.3.4 Integration by using macros • Use the supplied macro to produce an educational integrated applications. • The macro is developed by CDI. You may download by the following link. http://cd.ed.gov.hk/it/Chi/cindex3.htm • Change the content of the question bank and see the effect. (Password : cdi2001)

  28. It has the following features: • An application developed in presentation software to deliver test questions to learners; • Contents of test questions will be retrieved from a data table in a word-processed document; • Performance of learners will be collected by a spreadsheet application; and • Analyzed results from the spreadsheet application will be used as feedback to learner in the presentation application.

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