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APEC Project Management: Concept Note Development to The Full Project Proposal

APEC Project Management: Concept Note Development to The Full Project Proposal. Presented by Khemrutai Khemmarat Department of International Economic Affairs Ministry of Foreign Affairs 19 July 2010. APEC Project Circle. Stage 1 Concept Note development and submission. STEP 1.

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APEC Project Management: Concept Note Development to The Full Project Proposal

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  1. APEC Project Management: Concept Note Development to The Full Project Proposal Presented by KhemrutaiKhemmarat Department of International Economic Affairs Ministry of Foreign Affairs 19 July 2010

  2. APEC Project Circle

  3. Stage 1 Concept Note development and submission

  4. STEP 1 • What you need : • Concept Note Template (เอกสารประกอบ 7) • APEC-wide Funding Criteria (เอกสารประกอบ 5) • Guidebook on APEC Projects 7th Ed. (under revision) • Concept Note: • Objective: What does the project seek to achieve? • Relevance: How does the project meet the priorities of your forum and APEC as a whole? And Why should APEC undertake this project? • Methodology: How do you plan to implement the project?

  5. STEP 1 • Be concise and to the point ! • No more than 3 A4 pages including the title page.

  6. STEP 2 • Factors to be considered: • APEC-wide Funding Criteria • Leaders/Ministerial/SOM directives • potential contribution to the forum’s work plan, APEC’s and the relevant Committee’s priorities • APEC value add and value for money • 1 + 2 : PP must find a sponsor (usually their own economy) and at least 2 co‑sponsors to support the project. Check with the forum’s PD!

  7. STEP 3 • To be eligible for APEC funding, PP must secure endorsement of their forum for their concept note. • Fora rank all Concept Notes using the APEC-wide Funding Criteria. • Example: • EWG 1, EWG 2, EWG 3. EWG 4 • SMEWG 1, SMEWG 2 • etc.

  8. STEP 4 • The endorsed and ranked concept notes, along with the fora’s endorsement justification, must be submitted to the APEC Secretariat by the advertised submission deadline.

  9. Stage 2 Priority assessment of Concept Notes

  10. STEP 5 (Timeframe: 1 week) • APEC Secretariat sorts the concept notes by APEC Committee (CTI, SCE, EC) and SFOM

  11. STEP 5 (Timeframe: 1 week) • Committee members individually send their ranks, prioritization and justifications to the Secretariat.

  12. STEP 6 (Timeframe: 1 -2 days +) • a two-step process: • consensus on the broad band rank is determined by majority • the priority within each broad band rank is determined by averaging member votes. • APEC Secretariat then sorts the concept notes by fund. • If there are more concept notes than can be funded within a particular broad band rank, the Secretariat will refer the relevant rankings of to each economy’s Principal Decision-Maker (PDM) for further prioritisation (Timeframe: 1 week)

  13. STEP 6 (Timeframe: 1 -2 days +)

  14. STEP 7 (Timeframe: 1 -2 days) • Votes of individual Committee members (and PDMs where necessary) are combined.

  15. STEP 8 (Timeframe: 3 days) • The Secretariat advises the BMC on which concept notes can be funded, based on the priority assessment and the amount available in each (sub)fund. • The BMC provides in-principle funding approval for concept notes, subject to the full project proposals receiving a ‘satisfactory’ quality assessment.

  16. STEP 9 (Timeframe: 3 days) • Successful PPs are invited to work with the Secretariat and Project Management Officer to submit full project proposals . • Unsuccessful PPs can resubmit their concept note in the next funding round. All re-submitted concept notes will be treated as new submissions.

  17. Stage 3 Full proposal development

  18. STEP 10 • APEC Project Proposal Template (เอกสารประกอบ 15 -16) • Proposals must be succinct, to the point and address the assessment criteria. • No more than 10 A4 pages.

  19. “ REEIS “

  20. “ REEIS “ Relevance: Whether a project is needed to achieving the APEC priorities and objectives of the target group, the recipient member economies and APEC as a whole. Effectiveness: HOW a project will take place, the likelihood that a project will meet its objectives Efficiency: HOW a project will take place, particularly measuring of the outputs (services, goods) in relation to the inputs (cost of resources) = cost-efficient Impact: WHAT the project seeks to change Sustainability: whether the benefits of a project are likely to continue after the project has finished

  21. STEP 11 • PP must secure endorsement of their forum for their full project proposal to be eligible for APEC funding. • Tool : the Quality Assessment Framework (QAF) (เอกสารประกอบ 17) • A proposing economy cannot provide a QAF assessment for its own proposal. But, Co-sponsoring economies can!

  22. STEP 12 • The Project Management Unit (PMU) will draw upon the QAF comments and uses REEIS to assess proposals. • Proposals must be assessed as ‘satisfactory’ against REEIS to be recommended for funding. • APEC Secretariat provides a recommendation to BMC for their approval.

  23. STEP 13 • The BMC approves full project proposals requiring APEC funding up to and including USD200,000. The BMC recommends projects requiring more than USD200,000 of APEC funding to SOM for approval. • The Secretariat will notify the PP of the outcome of the BMC’s considerations.

  24. THANK YOU

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