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Vendor Responsibility 101

Vendor Responsibility 101. Conducting and Documenting a Vendor Responsibility Review Fran Macutek – OSC Kellie Brandoline – OSC July 15, 2010. Terms. Vendor – Entity contracting with NYS Agency – State contracting entity Contract – Transaction

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Vendor Responsibility 101

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  1. Vendor Responsibility 101 Conducting and Documenting a Vendor Responsibility Review Fran Macutek – OSC Kellie Brandoline – OSC July 15, 2010

  2. Terms • Vendor – Entity contracting with NYS • Agency – State contracting entity • Contract – Transaction • Federal Employee Identification Number – Taxpayer ID Number/TIN

  3. Why is Vendor Responsibility Important? • Protects agency and State against failed contracts • Pro-actively solve and mitigate problems • Avoid contracting with non-responsible vendors • Protects public funds and promotes fairness

  4. What is a “Responsible Vendor?” A responsible vendor is one that has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars.

  5. Vendor Responsibility Factors • Financial & Organizational Capacity • Legal Authority • Integrity • Performance

  6. Agency Process Information Collection: • Review Vendor Responsibility Questionnaire (VRQ) • Conduct Independent Review

  7. Agency Process • Analyze Information • Assess Issues Found

  8. Agency Process Document your assessment on the Vendor Responsibility Profile

  9. Documentation Requirements

  10. Review VRQ

  11. Agency’s Review Web Resources http://www.osc.state.ny.us

  12. Assessment • How does it relate to the contract? • Does it impact the vendor responsibility determination?

  13. Document Findings

  14. Agency Profile

  15. Agency Profile X

  16. Agency Profile

  17. Agency Profile

  18. Agency Profile

  19. Agency Process

  20. Agency Process

  21. Certification X

  22. Non-Responsibility Finding

  23. Non-Responsibility Finding

  24. Non-Responsibility Finding

  25. OSC Returned Non-Approved What do I do now?!

  26. Case Study Let’s Conduct a Review

  27. Resources

  28. Dept of State Tax Warrants

  29. Workers Comp & Disability

  30. DOL & WCB Debarments

  31. Attorney General

  32. OSHA

  33. Better Business Bureau

  34. Google

  35. Additional Information • Agency Legal Staff • State Comptroller • www.osc.state.ny.us/vendrep/ • VendRep Team (OSC Help Desk) • Procurement Council • http://www.ogs.state.ny.us/procurecounc/pdfdoc/BestPractice.pdf

  36. OSC Contact • OSC Help Desk • 866-370-4672 or 518-408-4672 • HelpDesk@osc.state.ny.us • VendRep Website • www.osc.state.ny.us/vendrep Thank you!!

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