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Student Notice of Awards Version 3.0

Student Notice of Awards Version 3.0 . Online Application Process. Objectives ~. Simplify the process Automate eligibility verification Automate notification process Creators, CAO’s and PI’s will be able view all AWARDS created Ongoing Project . Online Form ~.

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Student Notice of Awards Version 3.0

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  1. Student Notice of Awards Version 3.0 Online Application Process

  2. Objectives ~ • Simplify the process • Automate eligibility verification • Automate notification process • Creators, CAO’s and PI’s will be able view all AWARDS created • Ongoing Project

  3. Online Form ~ • Document creator is tracked through system log-in to MyUTEP.edu Portal SNOA Icon. Contact Information for the document creator: ~ This will be automatically populated from information tracked through your log-in • Upon completion, the form will be automatically forwarded for approvals through the proper authorization chain. • Email notifications will be automatically sent throughout the process to the persons specified in the approval authority.

  4. Online Form ~ • Available in the UTEP portal by accessing My UTEP Steps: 1. Open Internet Explorer 2. Go to http://www.utep.edu/ 3. Click on the My.UTEP.edu Login link 4. Logon using your Miners Domain credentials

  5. Once you’ve logged into My UTEP, navigate to the My.Home tab and click on the SNoA Icon

  6. When you have logged-on to the SNoA Web App, click on the Create Award link or Approve Award link (depending on what you wish to do). *NOTE: You must contact the Office of Student Financial Aid in case you need access to create awards.

  7. PIs can approve any pending awards by clicking on the APPROVE AWARDS button. PIs can also review the status of an award by clicking on the APPROVAL HISTORY button.Award Creators can do the same by clicking on the MY CREATED AWARDS button.

  8. Type the student’s full UTEP ID Number (nine digits) and click on the Find Student button to begin creating the award.*NOTE: All searches/entries are being documented as per security policy.

  9. Depending on your accurate responses of the IRS Questions for Compensation, you will either a message with instructions on how to proceed or you will be able to proceed with the awards creation as illustrated in the two following slides, respectively.

  10. Line-by-Line Instructions ~ • Award Information (cont.): • Type in the Total Award amount • Type in the appropriate Account • Click on either Multiple Disbursements or Lump Sum • If you choose the Multiple Disbursements you will see: • Multiple Disbursements • The system will pre-populate the payment amounts for both fields. Total Award amount divided by 2. 1st disbursement will occur at the beginning of semester and2nd disbursement will occur around the same time in the second month of semester.After these two disbursements there will only be one Full Disbursement.

  11. Line-by-Line Instructions cont. ~ • Supervising Professor Information/ Account Signatory: Enter the Name - OR – Use the drop down box to find the Name and click on it ~ If known, the project experience can be entered by the Creator or by the Professor upon their approval

  12. Click the Submit Button !

  13. Award Confirmation Email to Creator You have created the following Student Notice of Award: Award Type:Departmental Academic Award Student Name: cncoronado@miners.utep.edu Total Amount: $1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: 201020 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information Name: Adame, Pablo E UserName: padame@utep.edu Project Experience Description as related to degree program: testing. Thank you.

  14. Award Notification Email to PI A Student Notice of Award requires your verification and approval. Award Type:Departmental Academic Award Student Name: cncoronado@miners.utep.edu Total Amount: $1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: 201020 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information Name: Adame, Pablo E UserName: padame@utep.edu Project Experience Description as related to degree program: testing. Please sign in at the following site to verify and approve the document. https://adminapps.utep.edu/snoa/ Thank you.

  15. Update Email to the Creator You have updated the following student award and the amounts below are the original award information: Award Type:Departmental Academic Award Student Name: Coronado,Catherine N Total Amount: $1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Project Experience Description as related to degree program: testing. Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award. Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you.

  16. Update Email to the PI The following student award has been updated and the amounts below are the original award information: Award Type:Departmental Academic Award Student Name: Coronado,Catherine N Total Amount: $1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Project Experience Description as related to degree program: testing. Please login to the SNoA Application at https://adminapps.utep.edu/snoa to check the updated award. Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you.

  17. Rejection Email to the PI You have rejected the following student award. Below is the original award information: Award Type:Departmental Academic Award Student Name: Lewis,Shaun Total Amount: $1.11 Account: 19-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Comments: test Project Experience Description as related to degree program: updating the PI Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you. Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award.

  18. Rejection Email to the Creator The following student award has been rejected. Below is the original award information: Award Type:Departmental Academic Award Student Name: Lewis,Shaun Total Amount: $1.11 Account: 19-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Comments: test Project Experience Description as related to degree program: updating the PI Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you. Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award.

  19. Approved Email to the PI You have approved the following Student Notice of Award: Award Type:Departmental Academic Award Student Name: Coronado,Catherine N Total Amount: 2.5100 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Project Experience Description as related to degree program: testing modification. Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you.

  20. Approved Email to the Creator Your Student Notice of Award has been Approved: Award Type:Departmental Academic Award Student Name: Coronado,Catherine N Total Amount: 2.5100 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955 Supervising Professor / Principal Investigator / Director Information PI Name: Adame, Pablo E Project Experience Description as related to degree program: testing modification. Tax Statement: I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the amount of aid for which I qualify. Thank you.

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