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Something Old, Something New, Something Borrowed, Something Gnu

Something Old, Something New, Something Borrowed, Something Gnu. How to Build Solutions Using University IT Systems, In-house Resources and Open Source Software. Chad Kealey Earle Mack School of Law Drexel University. Objectives. Pre-existing Conditions

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Something Old, Something New, Something Borrowed, Something Gnu

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  1. Something Old, Something New, Something Borrowed, Something Gnu How to Build Solutions Using University IT Systems, In-house Resources and Open Source Software Chad Kealey Earle Mack School of Law Drexel University

  2. Objectives • Pre-existing Conditions • Assessing The Needs of The Community • Assessing Available Resources • Scenarios and Solutions • Wrap Up & Questions

  3. Background Info • Drexel School of Law opened in Fall 2006 • Brand new building • Brand new community of faculty, staff and students • Not necessarily aware of available IT resources • University-provided IT Staff • One Help Desk/IT Specialist • One Instructional Technology Specialist • One Shared Co-op Student Worker

  4. Common Needs • Communication • Getting information from the people who have it to the people who need it • Collaboration • Giving people the tools they need to work together toward common goals • Content Management

  5. Types of Content • Textual Information • Contact Info • Course Offerings • Event Publicity • Student Org Info • Rich Media • Audio/Video clips for instructional use • Class and event recordings

  6. University IT Resources

  7. DragonDrop (Old) • Media… • Conversion • Publishing • Hosting • Playlist based architecture • Each playlist has an HTML view and an XML/RSS feed • Playlists can be shared openly or kept private • Can also be password-protected and date-limited • Consumes all mainstream media formats and codecs

  8. Sitecore CMS (New, sort of) • Pros: • Distributed authoring • Custom-built page templates • Components allow for inclusion of external datasets • SharePoint Connector • RSS Reader • Cons • Not terribly user-friendly • Limited granularity of permissions • Cumbersome editing UI

  9. SharePoint 2010 (Borrowed) • Pros: • Great OOTB Utility • Easy to build custom solutions • Plays well as a consumer and provider of data • RSS Viewer • RSS & XML outputs • Workflows for process automation • Cons: • Permissions management • Users reluctant to adopt

  10. In-house Resources • Decent recording equipment • Minimal budget • An appreciation for free/open-source software • Lots of Institutional Knowledge • Encyclopedic knowledge of MacGyver

  11. Software (Gnu, mostly) • Avidemux • Cross-platform (Lin/Win/Mac) video editing and transcoding • Handbrake • Cross-platform (Lin/Win/Mac) DVD ripping and transcoding • MPEG Streamclip • Cross-platform (Win/Mac) video editing and transcoding • VLC • Cross-platform (Lin/Win/Mac) video playback, transcoding and streaming

  12. Scenario 1: Publishing Web Content • A department or office has content that needs to be published to the public-facing website • The Old Way: • Content is e-mailed to web administrator • Updates happen when time & priorities allow • The Better Way: • The people holding or generating the content maintain it themselves • Content magically updates/appears on the website • OK, not really…

  13. The Real Better Way • Content is stored and maintained in a SharePoint list • Easy setup • Content can be updated by mere mortals via any web browser • Permissions can be doled out as appropriate • SharePoint Renderer in Sitecore pulls content to web • Filterable • Sortable • Styleable • Reusable • Content owners can manage their own content • The web administrator is free to, well, administrate

  14. Example: Student Organizations List • Created as a “Custom List” in SharePoint • List Columns • Organization Name • Mission Statement • Officer Names & E-mail Addresses • Other Stuff (Faculty Advisor, Related Links, etc.) • Views • All Items – Just shows name, mission statement and edit button • WebView – Includes only columns shown on web • Demo: https://colleges.moss.drexel.edu/law/

  15. Sitecore SharePoint Connector Setup

  16. Sitecore Dataset Renderer • DataView • Shows columns available for inclusion • Based on columns shown in WebView view • Filter • Any column(s) in view can be used • .NET syntax (e.g., [column name] LIKE ‘filter value’) • RenderDetails • Header • List Item Template/Alternating List Item Template • Footer • Can easily be duplicated & modified • Demo: http://webedit.drexel.edu/sitecore/login

  17. What Are We Using This For? • Contact Info • Faculty & Staff Directory • Course Info • Course Offerings • Book List • First Week Assignment • Event Info • Upcoming Law School Events • “Featured” Student Org Events • Exam Info • Conditions • Schedule

  18. Scenario 2: Processing Media Content • Captured with • Traditional video equipment • HDD-based camcorder, DTE recorder • Ripped from traditional media (DVD, VHS, etc.) • Adhering to Fair Use, of course • Screencasting software • Jing (free) • Camtasia Relay (University site license) • Edited/Converted with • AVIDemux • Handbrake • MPEG Streamclip • VLC

  19. Workflow: Standard Recording • Record • Set up mics, soundboard, etc. • HDD-based camera (15 minutes ≈ 4 BG) • DTE recorder (10 minutes ≈ 2 GB) • Transfer • Copy files from camera or recorder to PC • Change file extensions as needed • Edit • Batch file processes source video files to a manageable size • Append/join/trim as needed • Save/export to h/x264 + AAC MP4 container

  20. Open Source Video Editing Tips • Adaptability is the key • Have a Standard Operating Procedure • Have an Alternate Operating Procedure • Don’t be afraid to be creative • Patience helps, too • Encoding/Transcoding takes time; allow for it • A dedicated machine is a must • As much processor and RAM as possible

  21. Publishing to DragonDrop • MP4s are treated as “pass through” files • No conversion, just hosting • AVIs can be published in up to 6 incarnations • 3 quality levels (good, better, best) • 4 formats (MP4, FLV, WMV, RM)

  22. Playlists • Law School Events • Department/Office Sponsored Events • Bar Prep • Career Services • Experiential Learning/Coop • Classes • Per class or instructor (at instructor’s request) • Per term (“Spring 2012 EMSoL Classes”)

  23. From Playlist to Audience • Post link to playlists or individual videos • On website • In course site (Bb Vista/Learn, TWEN, etc.) • Recorded Events page in Community Property • Law Community-only Access • Uses RSS Viewer Web Parts • XSL Template customized (slightly) • E-mail link to playlists/videos

  24. Scenario 3: Playlists to SharePoint • Basic SharePoint wiki page • Header/3-column layout • RSS Viewer Web Part • Specify feed address • Set options • Customize XSL Template • Replace “More…” with “Watch Video” • Set videos to open in a new window • Demo: https://colleges.moss.drexel.edu/law/SitePages/Recordings.aspx

  25. Wrap-up • Pre-existing Conditions • Assessing The Needs of The Community • Assessing Available Resources • Scenarios and Solutions • Questions? Comments? • E-mail me: ckealey@drexel.edu

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