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Norwegian Church Aid together for a just world Project Management

Norwegian Church Aid together for a just world Project Management. NCA Routines and Guidelines. http://routines.nca.no User: nca Password: nca Chapter 6 – Project Management NCA Calendar – NCA Sudan Calendar. 1. Partners.

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Norwegian Church Aid together for a just world Project Management

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  1. Norwegian Church Aid together for a just world Project Management

  2. NCA Routines and Guidelines http://routines.nca.no User: nca Password: nca Chapter 6 – Project Management NCA Calendar – NCA Sudan Calendar

  3. 1. Partners • NCA Partner categories:Core partner, resource partner and strategic alliances • Partner assessment (ref. attachement 6 A) • Bank verification (ref. attachment 6B) • Partner MOU and dialogue

  4. 2. Project cycle

  5. 3. Project Responsibility • Each project has a NCA Budget Responsible Person (BRP) who has the full responsibility for all aspects of the project. • System to support the project management: Maconomy and PHS,Routines and Guidelines

  6. 4. Documentation and filing • All projects (PID) shall have a project file with all essentional documents are gathered: • Donor agreement and project propsal sent to donor • Project agreement, including project document and budget (dated) • Transfer requests to donor (for transfer of instalments) to NCA Sudan • Transfers to project/partners • Periodical reports (financial and narrative) • Communication that is binding for the project, e.g. revised and approved budgets, extension of project period etc. • Final report (narrative and financial audit report) Original agreements to be kept in separate file at ResReps Office.

  7. 4. Documentation and filing (cont.) • What should be sent to Oslo for filing in PHS (unless uploaded in PHS from Sudan). • Donor contracts (basis for allocation), including project document and budget. Routine: • Project agreement, incl. Project document and budget (dated and signed) • Communication binding for the project (e.g. Revised budgets, extension of project periods) • Final reports, narrative and audited financial reports. PID number must be clearly specified on the doucments sent to Oslo Routines for sending to Oslo?

  8. 5. Donor requirements

  9. 5. Donor requirements (cont.)

  10. 6. Project documents and budgets

  11. Project Cycle NORAD + NCA Own funds

  12. Project Cycle MFA (HUM and GAP)

  13. Project Cycle CHF/UN

  14. Project Cycle ACT

  15. Coherence between Budget and Accounting and follow up of financial reports • Budget format must be coherent with the accounting system in order to get budget comparison reports. • Coding of vouchers according to budget (account, activity, PID). Ensure proper supporting documents are attached. • Reveiw monthly reports with regards to errors, posting missing, budget comparison. Take action if needed!

  16. Attachments • Project document - template • Project LFA-matrix • Project Budget – template • Sample Monthly financial report • Chart of Account

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