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CACPF CHILD AND ADULT CARE FOOD PROGRAM

CACPF CHILD AND ADULT CARE FOOD PROGRAM. GENERAL INFORMATION. WHO NEEDS TO KNOW ABOUT CACFP? This training session is for ANYONE involved in any way with the Head Start Program. WHAT’S YOUR ROLE?. Teachers Teacher Assistants Subs Bus Monitors/Food Servers Food Service Delivery

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CACPF CHILD AND ADULT CARE FOOD PROGRAM

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  1. CACPFCHILD AND ADULT CARE FOOD PROGRAM GENERAL INFORMATION

  2. WHO NEEDS TO KNOW ABOUT CACFP?This training session is for ANYONE involved in any way with the Head Start Program

  3. WHAT’S YOUR ROLE? • Teachers • Teacher Assistants • Subs • Bus Monitors/Food Servers • Food Service Delivery • Secretaries • Kitchen staff • Family Advocates • Site Managers • Management • Finance Staff • IT Staff Head Start Operations Administration

  4. WHERE CAN I FIND CACFP INFORMATION AND FORMS? BOOK MARK WEB PAGES : • www.doe.in.gov/student-services/nutritionwww.doe.in.gov/food • Cape’s intranet site • Access record keeping forms • Newsletters and policy changes • Find Orange tab for Center Sponsor

  5. REQUIRED RECORD KEEPING • Updated daily menus • Updated infant menus • Infant Feeding Record • Attendance/Meal Participation Record (Point of Service) • Daily Time Log • Record of CACFP expenses (milk purchases, etc.) • Milk Inventory Form • Participant Eligibility Roster • Verification of Up-to-Date Enrollment Forms • Program Expense Form • Monthly Profit/Loss Record • Claim for Reimbursement DAILY MONTHLY

  6. ENROLLMENT FORMS • Forms must be completed by parent or guardian • Must be Signed and Dated • Use only the current approved form • Update annually or when a significant change in child’s schedule occurs • Must be verified prior to filing claim

  7. CACFP ATTENDANCE RECORD • Attendance must be taken daily. If your center has children coming in all times of the day, you may want to take attendance twice a day…once during breakfast and again just before lunch. • Attendance must be marked to claim any meal for a child

  8. Meal Participation Record YOU MUST RECORD MEALS AND SNACKS at the POINT OF SERVICE • Served to Children • Served to Adults necessary for food service • Tabulate at end of day and week • Check your addition! • Must sign and date form • Use blue ink only • Corrections must be legible and be initialed (No white-out)

  9. Infant Feeding Records • Includes the infant’s name • Age • Date of meals served • Specific Food served • Amount offered • Original signature of caregiver

  10. Menus • Must be dated • Include age groups • Include portion sizes for each age group • Be updated to reflect the actual food served • Will be collected monthly and a copy placed in the CACFP file in Finance

  11. Meal Delivery & Purchases • Delivery notice signed by designated person • Must verify type and amount of food delivered • Must report missing, spoiled or rejected food • All receipts/delivery tickets must be turned in monthly

  12. CACFP DAILY TIME LOGS • Must be handwritten not computer generated • Completed for employees who spend PART of their day working on CACFP • Examples: Monitoring, record keeping, serving meals, cleanup after meals • Employee completes top half • Center director completes bottom half • Sign and date • Turn in to Finance MONTHLY • PLEASE ADD SITE NAME ON FORM

  13. MILK INVENTORY • Each site completes a form • Assign one (or two) person(s) at site to inventory and record information • Must be turned into finance MONTHLY • Must be accurate!!! • Note any factors that may effect milk used for month

  14. Food Safety • Food temp must be recorded at delivery prior to serving • Temperature Danger Zone 41-135o F • Use clean sanitized utensils for serving • Store serving utensils properly • Must have thermometers and keep records of temps of food, coolers, freezer

  15. Civil Rights Requirements • Civil Rights training must be documented • Every site must display “Justice for All” & “Building for the Future” posters in a prominent place • Every site must have Civil Rights file • All documents must use the non-discrimination statement • Data Collection and Comparison Census must be completed annually

  16. MONITORING • All reviews will be unannounced • At least 3 per year • Includes observation of a meal service • If problems found, corrective action required • Center representative and reviewer will sign acknowledgement of review findings

  17. INFORMATION OVERLOAD?? • Please follow your chain of command • Forward your questions/comments to your immediate supervisor or • Email to: kkaffenberger@capeevansville.org • A list of your frequently asked questions/concerns will be posted for the benefit of all staff

  18. This presentation was developed and edited by Cape’s finance staff using information from the Indiana Department of Education’s Division of School and Community Nutrition Programs resources. It reflects procedures and policies applicable to the Indiana CACFP program.

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