Conducting a Needs Assessment Developing a Strategic Plan & Logic Model

1. Conducting a Needs Assessment Developing a Strategic Plan& Logic Model Unified Solutions Tribal Community Development Group, Inc. This presentation is produced under Grant No. 2012-MU-GX-KO04 awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, conclusions and recommendations expressed are those of the contributors and do not necessarily represent the official position or policies of the U.S. Department of Justice. .

2. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Learning Objectives At the end of the workshop, OVC Consolidated Tribal Victim Assistance (CTVA) and Children's Justice Act (CJA) Grantees will: • Define Needs Assessment, • Identify four reasons to conduct a needs assessment, • Define S.W.O.T., • Define Key Stakeholders, • Determine Key Project Stakeholders in their communities, • Define Strategic Planning, • Identify four reasons to develop a Strategic Plan, • Define SMART, • Define Logic Model, • Identify Components of a simple Logic Model, and • Develop a Simple Logic Model.

3. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What is Strategic Planning? Strategic planning is an organizational management activity that is used to: • Set priorities, • Focus energy and resources, • Strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment.

4. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Five reasons to develop a Strategic Plan: • To set direction and priorities, • To get everyone on the same page, • To simplify decision-making, • To drive alignment and answer the question, “How can we better align all our resources to maximize our strategic success?”, and • To communicate the programs message.

5. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What is a Community Needs Assessment? A Community Needs Assessment is: • A systematic process for determining and addressing needs, or “gaps” between current conditions and desired conditions or “wants” • Constructed around a known problem or potential problem facing the community for example, disaster preparedness, how to address an increase in violent crime etc. • A community needs assessment centers less around the direct involvement of the community but rather the governing entities, stakeholders, businesses, advocacy groups and organizations which will be potentially affected or can contribute to the community need

6. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Four reasons to conduct a needs assessment • Reason 1 - You can determine the "most pressing" of all the problems/needs first. • Reason 2 - You are in a better position to leverage and maximize the resources you have within your agency and community. • Reason 3 - You are able to determine the "impact” of your project. • Reason 4 - You are better able to justify the need for continuation of funding your project.

7. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What does the acronym S.W.O.T. stand for in conducting a needs assessment? • S.W.O.T. stands for Strengths, Weakness, Opportunities and Threats. • Conducting a S.W.O.T. analysis of a program identifies the strengths, weaknesses, opportunities, and threats facing the program and in an integral part of strategic planning.

8. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model • Strengths Funding for 3 years • Great OVC Program Staff • Outstanding TA Provider • Weakness 280 State • No multi-disciplinary teams • Historical relationship with the State Law Enforcement • Opportunities • Relationship with new US Attorney • T.L.O.A. • Threats • Change in Tribal leadership • Tribal Council not supportive

9. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Who are Key Stakeholders? • People who are (or might be) affected by any action taken by an organization or group. Examples are parents, children, customers, owners, employees, associates, partners, contractors, and suppliers, people that are related or located nearby. • An individual or group with an interest in a group's or an organization's success in delivering intended results and in maintaining the viability of the group or the organization's product and/or service. • Any organization, governmental entity, or individual that has a stake in or may be impacted by your program

10. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Who Might be a Key Stakeholder for your CJA or CTVA Program? • Tribal Leader • Tribal Councils • Survivors • Parents • Multidisciplinary Teams • Law Enforcement, etc.

11. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What is a Logic Model? A logic model is... • A simplified picture of a program, initiative, or intervention that is a response to a given situation. • Shows the logical relationships among the resources that are invested, the activities that take place, and the benefits or changes that result. • Is the core of program planning, evaluation, program management and communications.

12. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What are four reasons to develop a Logic Model? ?

13. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model • Program Planning • A logic model serves as a framework and a process for planning to bridge the gap between where you are and where you want to be. • It provides a structure for clearly understanding the situation that drives the need for an initiative, the desired end state and how investments are linked to activities for targeted people in order to achieve the desired results.

14. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model 2. Program Implementation/Management • A logic model displays the connections between resources, activities and outcomes. It is the basis for developing a more detailed management plan. • During the course of implementation, a logic model is used to explain, track and monitor operations, processes and functions. • It serves as a management tool as well as a framework to monitor fidelity to the plan.

15. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model 3. Evaluation • A logic model is the first step in evaluation. • It helps determine when and what to evaluate so that evaluation resources are used effectively and efficiently.

16. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model 4. Communications • Communication is key to success and sustainability. • A simple, clear graphic representation helps communicate about your program or initiative, whether it be with/to program staff, those funding the programs, or other key stakeholders.

17. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Logic modeling is really a way of thinking. A picture is worth a thousands words!

18. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What are the Steps in developing a Logic Model? Step 1: Determine the purpose of the logic model and who will use it, for what. Step 2: Involve others. Step 3: Set the boundaries for the logic model. Step 4: Understand the situation. Step 5: Explore the research, knowledge base, and what others have done/are doing.

19. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model A Simple Logic Model In its simplest form, a logic model looks like this: This graphic representation shows the logical relationships between:  The resources that go into a program.  The activities the program undertakes.  The changes or benefits that result. The logic model describes the sequence of events thought to bring about benefits or change over time.

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21. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Inputs are the resources invested that allow us to achieve the desired outputs.Outputs are activities conducted or products created that reach targeted participants/populations. Outputs lead to outcomes. Outcomes are changes or benefits for individuals, families, groups, businesses, organizations, and communities. Outcomes occur along a path from shorter-term achievements to longer-term achievements (impact). Outcomes answer the questions “So what?”

22. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Headache example Let's take a simple example, one that we all are likely to relate to. You are suffering from a severe headache. Your experience says that certain pills help. So, the logic model shows that first you need to get the pills. Then, you take the pills as prescribed. As a consequence, you feel better. The end result is that the headache is gone and you feel better as a result.

23. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Hunger example We actually use the logic model every day. Think about being hungry. What does that feel like? What do you need? What do you want to do? Probably what you want is some type of food. So, first you need to find that food. Then, you need to eat that food. Then, you will be satisfied and feel better.

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26. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model How Do I Draw a Logic Model? • Logic models come in all shapes a sizes, from simple to complex but to be should be on one page. • Don’t forget to include your cultural inputs and outcomes!!

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28. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model What does the acronym S.M.A.R.T. stand for in strategic planning? Outcomes that are:  Specific: concrete; who or what is expected to change  Measurable: can see, hear, count, smell it  Attainable: likely to be achieved  Results-oriented: meaningful, valued results  Timed: target date

29. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Now it is Your Turn!

30. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model For individualized assistance with developing your program needs assessment, strategic plan, and logic model contact: Stanley L. Pryor, Project Director Telephone: (877) 216-9914 Extension: 700 Email: stan@unified-solutions.org Dianne Barker Harrold, Resource Delivery Coordinator Telephone: (877) 216-9914 Extension: 701 Email: dianne@unified-solutions.org Materials are available to download on Unified Solutions website at www.unified-solutions.org “Like” Unified Solutions on Facebook at www.facebook.com/UnifiedSolutionsand follow us on Twitter at www.twitter.com/USTCDGI

31. Conducting A Needs Assessment, Developing a Strategic Plan& Logic Model Bibliography • Balanced Scorecard Institute, The Basics for Strategic Planning; http://www.balancedscorecard.org/BSCResources/StrategicPlanningBasics/tabid/459/Default.aspx • Enhancing Program Performance with Logic Models http://www.uwex.edu/ces/lmcourse/ • Strategic Planning Toolkithttps://www.ovcttac.gov/views/resources/dspStrategicPlan.cfm • Balance Scorecard Step-by-Step for government and non-profit agencies, 2nd Edition. Paul R. Niven • Strategic Planning, http://en.wikipedia.org/wiki/Strategic_Planning • PowerPoint Graphics retrieved from Balanced Scorecard Institute, The Basics for Strategic Planning; http://www.balancedscorecard.org/BSCResources/StrategicPlanningBasics/tabid/459/Default.aspx

32. Contact Information Unified Solutions Tribal Community Development Group, Inc. 1415 E. Guadalupe Road, Suite 105-A Tempe, Arizona 85283 (877) 216-9914 www.unified-solutions.org Twitter: www.twitter.com/USTCDGI Facebook: www.facebook.com/UnifiedSolutions