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District Board of Trustees Strategic Planning Retreat Moving toward performance-based budgeting

District Board of Trustees Strategic Planning Retreat Moving toward performance-based budgeting November 8, 2008. Alamo Community Colleges Mission and Vision. MISSION Empowering our diverse communities for success. VISION The Alamo Community Colleges will be the best in the nation.

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District Board of Trustees Strategic Planning Retreat Moving toward performance-based budgeting

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  1. District Board of Trustees Strategic Planning Retreat Moving toward performance-based budgeting November 8, 2008

  2. Alamo Community Colleges Mission and Vision MISSION Empowering our diverse communities for success. VISION The Alamo Community Colleges will be the best in the nation.

  3. I. ACCESS V. COMMUNICATION II. STUDENT SUPPORT STUDENT SUCCESS III. WORKFORCE DEVELOPMENT IV. CAPACITY TO SERVE Five ACC Strategic Plan Goals

  4. Meta-Plan Philosophy (student success, 5 goals, 4 drivers, KPIs, Baldrige, ATD) Adopt singular budget model Unified strategic initiatives Measurement Reporting (transparency)

  5. Fundamental Strategic Questions • Who are we? • What do we want to be in the future? • How are we going to get there?

  6. Integrated Planning and Budgeting Model • Aligns Philosophies • Strategic Drivers • Strategic Goals • Strategic Plan • KPIs • Calendar

  7. Integrated Planning Process OPERATIONAL PLAN ● Operational Analysis ● KPIs ● Performance Targets ● Short-Term Objectives ● Action Plans ● Performance Budgets STRATEGIC PLAN ● Strategic Analysis ● Mission, Vision, Values ● Long-Term Goals ● Strategies ● Drivers ● Integrated Programs ● Financial Projections RESULTS MANAGEMENT ● Performance Analysis ● Organization, Unit, and Individual Results ● Evaluation and Control Systems ● Corrective Action ● Management Reports ● Reward Systems INTEGRATION AND COMMUNICATION

  8. Planning is about prioritizing.

  9. Strategic Planning Performance Budgeting PerformanceMeasurement (KPI)

  10. Key Performance Indicators • 16 KPIs and 54 measures • Value of KPIs • Provide context • Provide clarification • Provide direction

  11. Becoming the Best in the Nation Best in the Nation Best Among National Peers National Average Best in Texas Best Among Texas Peers Texas Average

  12. THE 4 DRIVERS • RECRUITMENT • RETENTION • COMPLETION • CLUSTERS

  13. ACC El Paso

  14. Fall 07 ACCD Total = 51,466 Preliminary Fall 08 ACCD Total = 53,346

  15. Benchmark data unavailable

  16. VLCC best (El Paso) = 65% VLCC = 57% State average = 55%

  17. VLCC best (San Jacinto) = 25% VLCC = 18% State average = 21%

  18. VLCC best (ACC) = 89% VLCC = 84% Statewide average = 85%

  19. 18.6 19.3

  20. Baldrige Education Criteria (WHAT WE DO) for Performance Excellence Alamo Community Colleges’ Environment, Relationships, and Challenges 2 Strategic Planning 5 Employee Focus 1 Leadership 7 Results 3 Student, Customer, and Community Focus 6 Process Management 4 KPI Measurement, Evaluation, Targets, Action Plans

  21. Core Threads for ACCThat which unites us is greater than that which divides us. • Focus on Student Success • Common student learning outcomes (by class, program, and general education) • Budgeting model • Common catalog • Standardized processes for business, administrative, and student support operations • Common software to support instruction and administrative functions • Coordinated marketing/branding • Integrated strategic planning • Accountability metrics • Baldrige, ATD, Closing the Gap, SENSE, CCSSE • Identical tuition and fee structure • Facilities master planning • E-PAR • Web presence • Centralized and unified policies and procedures

  22. STUDENT SUCCESS

  23. Reasons Strategic Plans Fail • Lack of participation • Lack of communication • Poorly thought-out strategy • Failure to hold people accountable

  24. Planning/Budgeting Calendar • September • October • November • February • March • April • May • June • Environmental scan • Series of planning retreats begin • Planning recommendations & KPIs • Productivity reports & program reviews • Budget forecast & performance targets • Budget assumptions to DBOT • Preliminary budget presented to DBOT • Budget approved for following year

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