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FCC Validation and DMLSS

2012 Navy Medicine Audit Readiness Training Symposium. FCC Validation and DMLSS. RE-W-3-C. Context: Audit Readiness requires database alignment for workload (CHCS/AHLTA), personnel ( DMHRSi ), facility/supplies/equipment (DMLSS) and financial accounts (STARS-FL/SMART/EAS).

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FCC Validation and DMLSS

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  1. 2012 Navy Medicine Audit Readiness Training Symposium FCC Validation and DMLSS RE-W-3-C

  2. Context: Audit Readiness requires database alignment for workload (CHCS/AHLTA), personnel (DMHRSi), facility/supplies/equipment (DMLSS) and financial accounts (STARS-FL/SMART/EAS). • Purpose: Educate audience on the FCC Validation Tool improve DQ and EAS reporting. • Outcome: Audience will take corrective actions to align data bases and/or comply with policy. FOR OFFICIAL USE ONLY

  3. FCC Validation • Created 2011 to highlight system alignment issues. • Upgraded 2012 to include - minimum workload requirement highlights, - Job Order Number details. FOR OFFICIAL USE ONLY

  4. FCC Validation • Published quarterly on the DQ SharePoint. • The tool provides multiple filters to enable users to focus on the relevant source system relationships, minimum workload, square footage, JONs, and database synchronization. • Sites will correct the issues that are flagged before the next update. FOR OFFICIAL USE ONLY

  5. FCC Validation Each Quarterly FCC Validation is on the DQ SharePoint https://es.med.navy.mil/bumed/nmdq/default.aspx FOR OFFICIAL USE ONLY

  6. FCC Validation Quarterly Validations Validation reference contains explanations of the fields FOR OFFICIAL USE ONLY

  7. FCC Validation • Demonstration, Explanation, Discussion and Questions on FCC Validation • How to address the “I’m special” communities FOR OFFICIAL USE ONLY

  8. DMLSS Items of Interest • Myth Busters: • Myth 1: DMLSS doesn’t have anything to do with MEPRS. • Fact: MEPRS receives DMLSS financial transactions via STARS for supplies, pharmaceuticals and equipment purchased via DMLSS • How are these purchases tracked? FOR OFFICIAL USE ONLY

  9. DMLSS Items of Interest • Myth 2: DMLSS Customer Number must contain the 4th Level MEPRS code. • Fact: This has been a convention with many sites but is NOT required. FOR OFFICIAL USE ONLY

  10. DMLSS Items of Interest • Myth 3: Resources Shop doesn’t have anything to do with DMLSS. • Fact: The Customer ID table contains MEPRS code and Expense Center. The Expense Center is the JON. Resource Shop is responsible for ensuring these data are correct. Additionally, each catalog has JONs that must be maintained. FOR OFFICIAL USE ONLY

  11. DMLSS Items of Interest • Myth 4: MEPRS Coordinator plays no part in DMLSS. • Fact: MEPRS Coordinator has a vested interest in working with DMLSS staff to ensure • 1. The correct MEPRS codes are on each room on the blueprints for the facility, to ensure accurate square footage, AND • 2. The capital equipment (depreciable equipment) has the correct MEPRS code., to ensure depreciation is calculated correctly. FOR OFFICIAL USE ONLY

  12. DMLSS Items of Interest • DMLSS Tables of Interest to MEPRS Coordinators, • Catalog – JONs, • Room Inventory MEPRS codes – Square Footage, • Equipment Inventory MEPRS codes – Depreciation. FOR OFFICIAL USE ONLY

  13. DMLSS Items of Interest • An upcoming addition to DMLSS will include DMIS ID, which will make obtaining reports for square footage and capital equipment easier to sort into core facility and branch clinic FOR OFFICIAL USE ONLY

  14. DMLSS Customer Detail FOR OFFICIAL USE ONLY

  15. DMLSS Equipment Record FOR OFFICIAL USE ONLY

  16. Customer Catalog FOR OFFICIAL USE ONLY

  17. Customer Catalog Record FOR OFFICIAL USE ONLY

  18. Catalog Record Job Order Number (Expense Center) FOR OFFICIAL USE ONLY

  19. DMLSS Room Inventory FOR OFFICIAL USE ONLY

  20. Square Footage Reporting FOR OFFICIAL USE ONLY

  21. Points of Contact • Colleen Rees, Colleen.Rees@med.navy.mil, 202-762-3538 • Randy Van Nostrand, Randy.VanNostrand.ctr@med.navy.mil, 703-773-7312 ext. 602 • Kate Burchess, Kathryn.Burchess.ctr@med.navy.mil, 703-773-7312 ext 104 • Bonnie Rehbein, Bonnie.Rehbein.ctr@med.navy.mil, 703-773-7312 ext. 603 FOR OFFICIAL USE ONLY

  22. Questions FOR OFFICIAL USE ONLY

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