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LCLS Facilities Advisory Committee

This document provides an update on the status of the LCLS project, including information on cost, schedule, resources, organization, and upcoming milestones. It also highlights the critical decision status and major project reviews.

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LCLS Facilities Advisory Committee

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  1. LCLS Facilities Advisory Committee LCLS Organization & Executive Status M. Reichanadter / SLAC

  2. Outline • Status of the LCLS Project • Cost, Schedule and Resources • LCLS Organization & Staffing • Long-Lead Procurements • Preparation for Construction • Response to Oct04 FAC recommendations • Plans for the next six months

  3. LCLS Project Status – 1 LCLS Critical Decision Status; CD-0 Approve Mission Need – Complete (Jun01) CD-1 Approve Preliminary Baseline Range – Complete (Oct02) CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04) CD-2B Approve Performance Baseline – ESAAB Scheduled for April 8 Continue to work with BREI & OECM for baseline validation CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04) CD-3B Approve Start of Construction – Scheduled (Nov05) CD-4 Approve Start of Operations – Scheduled (Mar09) LCLS Major Upcoming Start/Completion Dates; Start of LCLS Construction Start– Mar06 Injector Laser Commissioning Start– Jun06 Injector E-Beam Commissioning Start– Apr07 Linac-to-Undulator Commissioning Start – Mar08 “First Light” (E-Beam through Undulator) Start – May08 LCLS Major Upcoming Project Reviews FAC – Apr 7-8, 2005 DOE “Lehman” Review – May 10-12, 2005 Full Technical, Cost, Schedule and Management Review Includes conceptual review of the LCLS Instruments (MIE) and LCLS Operations DOE “Lehman” Review – Nov, 2005 CD-3B – Assess readiness for start of construction

  4. LCLS Project Status – 2 LCLS is in the Design/Procure/Construct phase. Design (Staffing up Mgmt & PED, Technical Specs, A/E 100% Title I, Kick-Off Title II) Procure (Long-Lead Procurements) Prep for Construction (CM/GC RFP, Construction Safety Plan, ISMS) Safety First! Then think about schedule, technical and cost issues. The LCLS P3 resource-loaded database is the approved scope, cost and schedule. LCLS performance and progress is based on the resource-loaded schedule. Changes to the “plan” are approved through change control. Earned-Value measured against resource-loaded schedule. FY05 funding arrived in Jan05 Will have carryover in FY06 Advance the design (PED), particularly in Injector and Undulator Injector, Linac, Undulator & CF LLP’s Title 2 Design, CM/GC procurement Emphasis on meeting schedules/milestones … cost will follow closely. Safety First! Then think about schedule, technical and cost issues.

  5. LCLS BA, C+Comm & BCWS • FY06 is aggressive to stay to the schedule (Injector, Linac, Undulator, & CF all ramping up) • Note; FY07 “Swing” work can be advanced if we have good cost and schedule performance

  6. LCLS Total Project Cost (Feb05) LCLS Cost & Schedule Estimate ----------------- $315M TEC $379M TPC CD-4 Mar09 ------------------ Major emphasis/yr FY05 -LLP’s, Staffing, PED, T2 & CM/GC FY06 -Inj, Lin, Und Proc’s & Mock-Up, T3 FY07 -Inj Comm, Linac, Und Assemblies XTOD/XES Proc, 2-D Det, T3 FY08 -T3 BO’s, XTOD/XES Proc, May08 First Light FY09 -CD-4 Mar09

  7. LCLS Cost Performance Report – Feb05

  8. LCLS Summary Schedule – Mar05 • Highlights • Schedule Float • 213 days (10.5 mos.) • ~23% cont wrt CD-4 • Critical Path • Und B.O. - Und Inst to 1st Light • FY05 Shutdown • ~1 month • FY06 shutdown • ~ 4 months • FFTB Shutdown • Jul06 • LCLS may request advancing this date

  9. LCLS L1 and L2 Milestones • 7 L1 Milestones tracked by DOE-SC1 • 27 L2 Milestones tracked by DOE-SSO • 132 L3 Milestones tracked by LCLS Project Office • L1-L2-L3 under change control • Add'l L4’s tracked by System Managers

  10. LCLS Project Organization (Mar05) • Increase senior level expertise • Accel Team Ldr. • Construction & ES&H Safety Professionals • Dedicated Procurement Group • E-Beam and X-Ray Systems Managers add a layer between WBS Managers and Project Office (better integration) • Laser Group Manager to provide expertise to entire project

  11. LCLS Peoplepower / System / Lab *FY2009 annualized rate LCLS resource usage is derived from resource-loaded schedule. Staffing @ SLAC -Controls-MOU -RF-MOU -Engr-Improving PO Staff-need senior-level and construction mgmt Laser-need to recruit talent

  12. Actual Reported Staffing @ SLAC • 63.5.0 FTE’s (Feb05) • Does not include additional staff under contract • Jacobs • PMCS – AIM • Consultants • Dalesio • Desaulniers • CM/GC (6/05) FY05 funding @ SLAC Treading water. Year-long CR or full-funding? Award Title I

  13. FY05 Matrix SupportESD-LCLS & RF-LCLS MOU’s • LCLS Controls and RF Managers are members of LCLS Division and co-located in B280. • ESD matrix ~7.0 FTE’s in FY05 to LCLS. LCLS still plans 2 EE hires. • KD matrix ~3.0 FTE’s in FY05 to LCLS + mfg & RF Gun Support. • CEH MOU (TBD) • Accel Dept (TBD)

  14. LCLS Facilities @ SLAC B750 LCLS temporary staging/storage, permanent lab, testing and machine shop space. Share with other users, LSS?, EXO? Remove Mark II Detector? B280 A&B 2 floors ~13,000sf S20-2,160sf facility Laser & Control Rm MMF-4,000sf facility used to tune, measure and store undulator magnets

  15. LCLS Procured Materials and Services • LCLS uses decentralized three procurement groups at ANL, LLNL and SLAC • ANL-LCLS Proc Mgr – J. Ingraffia • LLNL-LCLS Proc Mgr – G. Otani • SLAC-LCLS Proc Mgr- Dave McGiven • SLAC-LCLS Procurement Cell manages LCLS procurements and coordinates closely with SLAC Purchasing for less critical or commodity purchases • LCLS Technical Leads • B. Freeman • V. Villanueva • LCLS CF Lead • B. Patten

  16. LCLS Long-Lead Procurements • All LLP’s have been reviewed during LCLS TDR’s. • Laser system includes a large number of small procurements + system integration. • Laser and Conv Fac are most critical to maintaining schedule. • Sufficient time is built into the LCLS schedule to provide for the procurement process. • APP’s start the procurement process. • Contingency on LLP ~31%

  17. Preparations for Construction • Safety • LCLS ISMS established, add ES&H staff to PO • ES&H – M. Scharfenstein • Construction ES&H – R. Hislop • Working with SLAC ES&H and SOC on approval and review processes. • Establish LCLS Construction Safety Plan • S20 and MMF construction to provide good feedback on processes and policies prior to main construction effort. • CM/GC RFP going through DOE approval process • Largest procurement for LCLS (~60M) • Evaluation and Advisory Boards are established • Start construction March 2006!

  18. LCLS Response to Recommendations Oct04 FAC • Steep ramp-up of staff in light of FY05 CR is not feasible. Exploit Continuing Resolution by replanning work. • LCLS replanned its effort assuming a CR through Dec04 with full-funding in Jan05, which is what occurred. • LCLS has effectively staffed up when funding became available.

  19. LCLS Response to Recommendations Oct04 FAC • Update the Risk Registry monthly. • The Risk Registry is updated monthly and a dedicated Risk Management meeting is held each month. • AC Conductivity was placed on the Risk Registry but is now considered a low risk. • A FY06 CR is a serious risk to the project. Under a CR; • 1/12 of PED (~$2.5M), 1/12 LLP ($0), 1/12 of OPC (~$3.5M) or ~$500K/mo. Ave 1-Q 06 ‘burn rate’ is ~$5.5M/mo. • Two plusses; • Late FY05 funding, LCLS predicts a BA carryover ( ~$13M). • Actual construction start is planned for Mar06 (3Q-06). • Mitigation strategy; • Pull back on technical system procurements, hold CDG together. • Most likely impact; >1Q CR will delay schedule (reduced float, increase cost) • Looking to push non-critical path work from FY05 to FY06 • Continue to work with DOE SSO and BES on additional mitigation plans.

  20. LCLS Response to Recommendations Oct04 FAC • Global integration needs more attention/resources. • LCLS has added substantial resources to integration; • Added Integration/Installation Mgr (R.M. Boyce) • Added Accelerator Team Leader (P. Emma) • Added E-Beam System Mgr (TBD ~2 weeks) • Added Photon Beam System Mgr (J. Arthur) • 2 Undulator Project Engineers • G. Pile – ANL, B. Youngman - SLAC • Added QA Mgr (TBD ~1week), D-Dbase Mgr (TBD) • Continue to push on specs (PRD, ESD, ICD, RDS)

  21. LCLS Technical Specifications • Technical baseline specifications are defined. • Documents are added/ revised as the design evolves. • Technical specs under configuration mgmt.

  22. LCLS is under Configuration Control • Management Control • LCLS Project Management Plan • with Appendices • LCLS Advance Procurement Mgmt Plan • LCLS Quality Implementation Plan • LCLS Risk Management Plan • with Risk Registry Appendix • Technical Control of Scope • Technical Specifications Documents • GRD, PRDs, ESDs, RDSs, ICDs • WBS Dictionary • Cost/Schedule/Resource Control • LCLS P3 Cost & Schedule Database • With Baseline Change Requests • LCLS L1-L2-L3 Milestones & Dictionary • All LCLS Project documentation can be found on the LCLS website

  23. Plans for the Next Six Months • Baseline LCLS (Cd-2b) • Complete staffing and co-location of Central Design Group at 3 labs. • Continue to push ISMS into LCLS work processes. • Continue to work enhance integration effort and processes. • Complete awarding of Long-Lead Procurements • Laser, Injector components, Undulator Materials, S20 and MMF) • Complete Title II on schedule (Nov30) • Award CM/GC (Jun30) • Maximize overlap between A/E T2 and CM effort. • CD-3b (Approve Construction Start) • Make plans flexible for full FY06 funding (~$89M) or CR?

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