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In addition, the secretary needs to be able to draw up various documents, to manage office equipment. In some cases, a person in such a position is also required to know one or more foreign languages. However, despite the great responsibility and the whole list of requirements, the work of the secretary has a number of obvious prospects.
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IMPORTANCE OF CORPORATE SECRETARIAL SERVICES WORK WITH DOCUMENTS The secretary works with documents that go to the head for signature resolution/sight. When processing them, they check the literacy and compliance with the design requirements, reducing the functions of the head only to checking their content and the signature itself. ORGANIZATION OF THE RECEPTION OF VISITORS Performing this function, the secretary not only records visitors at the reception and arranges them for communication with the boss. But they also report to the manager about the purpose of the visit, reminds them, informs about the arrival of people. PARTICIPATION IN THE PREPARATION AND CONDUCT OF MEETINGS The main goal of the secretary is to minimize the costs of the head’s working time for conducting operatives and meetings, as well as to facilitate the implementation of decisions made at it. HANDLE THE COMMUNICATION OF THE HEAD According to statistics, telephone conversations of a manager can take from 6 to 10% of his/her working time. The main task of the secretary is to exclude most of these telephone calls, redirecting them to the necessary structural unit or resolving the issues on their own. FOR REFERENCE: WWW.ENTREPRISESCANADA.CA WWW.INTERACTIVEACCOUNTS.COM
