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UAA Recruitment Process Incorporating UAKjobs

UAA Recruitment Process Incorporating UAKjobs. Navigating UAA 2012 Kyle J. Miller, presenter. Overview. Phases of a posting in UAKjobs Defining user accounts Resources available to you. Two Login Pages. www.uakjobs.com. www.uakjobs.com/hr. Recruitment Phases in UAKjobs. Posting Phase.

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UAA Recruitment Process Incorporating UAKjobs

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  1. UAA Recruitment ProcessIncorporating UAKjobs Navigating UAA 2012 Kyle J. Miller, presenter

  2. Overview • Phases of a posting in UAKjobs • Defining user accounts • Resources available to you

  3. Two Login Pages www.uakjobs.com www.uakjobs.com/hr

  4. Recruitment Phases in UAKjobs

  5. Posting Phase • Identify the type of position you are recruiting for • Create/Reclassify/Update or Review position description in UAKjobs (Staff) • Have draft faculty workload prepared (Faculty) • Create the posting • From PD (Staff) • From template (Faculty) • Use previous posting (useful for Non-PD positions) • Route posting through approvers, culminating with HR

  6. Screening Phase

  7. Offer Phase • Posting Status – Candidate/Alternates Approved, Supervisor to Begin Hiring Proposal • Faculty/Exceptional Step • Two distinct stages • Stage 1 occurs prior to an official offer • Stage 2 occurs after offer is accepted • Non-Exceptional Step/Promotion • Completed after offer is accepted • Promotion (see BOR Regulation 04.05.043.B.5)

  8. Faculty/Exceptional Step Stage 1 – Obtain Approval Stage 2 – Finalize Offer

  9. Non-Exceptional Step/Promotion

  10. Accounts and Approvals

  11. Who should have an account? • NR/XR employees should have an Employee account at minimum to access their position • Department Contacts; cost center clerks, admin assistants, and admin support for recruitments • Approvers; such as supervisors, directors, faculty chairs, and deans (depending upon departmental structure)

  12. Define Users • Department Contact • Person responsible for attaching additional documents, updating applicant statuses, and updating posting statuses. • Usually the PPA/CCC • Supervisor • Direct supervisor for the position (not a lead) • Faculty department chair (adjuncts) • Dean (faculty)

  13. Define Users • Approver 1, 2, 3 • Additional approvers beyond the Supervisor • Directors/Deans • Do NOT relist the Supervisor on this page • Final Candidate(s) and Alternate(s) Approver • Last person beyond supervisor who must approve the candidate(s)/alternate(s) before submitting to HR.

  14. Define Users • Guest User • Posting specific account used by search committee members • Posting data and applicant materials are read-only • Cannot update statuses

  15. Resources • UAKjobs Training • Recruiting with UAKjobs • Online Labor Pools • Your HR Consultant • UAKjobs Coordinator • Kyle Miller • 907-786-1989 • kjmiller@uaa.alaska.edu

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