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EMS Re-development Project Update March 2010

EMS Re-development Project Update March 2010. Presentation prepared by: Rob Gibson Delivered by: Rosie Barlak & AJ Downie. EMS Trivia. 1. Frequent Fliers: Which single (Bio/Tech) user has created the most requisitions since 2008?

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EMS Re-development Project Update March 2010

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  1. EMS Re-developmentProject UpdateMarch 2010 Presentation prepared by: Rob Gibson Delivered by: Rosie Barlak & AJ Downie

  2. EMS Trivia 1. Frequent Fliers: Which single (Bio/Tech) user has created the mostrequisitions since 2008? A: Tie – Danny St. Hilaire and Greg Warren (933 each). Followed by Marge Sidney, Deb Epps and James Jacklin (all over 700) 2. How many results are currently stored in EMS today? • 86,000 (b) 860,000 (c ) 8.6 Million (d) 86 Million (e) 860 Million A: (b)8.6 Million 3. Approx. how many samples in EMS are assigned to a location? (a) 15,000 (b) 150,000 (c) 50,000 (d) 1.5 Million (e) 7.5 Million A: (a)1.5 Million 4. Approx how many samples are in EMS that are not assigned a location? (a) 300 (b) 1,000 (c) 10,000 (d) 30,000 (e) 300,000 A: (c)About 30,000 (about 2% of all samples have no LAT/LONG) 5. Approx how many Monitoring Locations are in EMS? (a) 20,000 (b) 25,000 (c) 30,000 (d) 35,000 (e) 50,000 A: (c )35,000

  3. Current Challenges with EMS • Complex coding schemes (to suit multiple business areas) • Out of date Technology • Lack of regular formal training and current documentation • Difficulties with EDT (Electronic Data Transfer) Data uploading

  4. Budget Issues To address budgetaryconstraints: • We will concentrateon core requirements • We will work on simplifying business processes • Re-build can be donein components • Training can be web-based (LiveMeeting)

  5. Training • More Regional Support and Training • Staff Turnover and Corporate Memory • More co-ordination needed between Regions and HQ • New Regional Model

  6. EMS Re-development Project • EMS challenges have been recognized for a number of years, and year after year it’s been reported that re-development of EMS would start in about 2 years • Work began in late 2008 with “Conceptual Requirements” • “Re-development” started in September 2009 • Work is now being conducted under the oversight of a Working Group

  7. Project Team& Core Working Group Members Thomas White WAMR Manager Lorelei Solomon Senior Business Analyst Matt Brandwood Business Analyst Ernie Tradewell Head, Data & Systems Rob GibsonEMS Application Manager Steve Horvath Lab Services Specialist AJ Downie EQ Section Head, Smithers Rosie Barlak EIA Biologist, Nanaimo Susan Woodbine EPO, Surrey Rod Zimmerman WELLS Application Manager

  8. Project Timeline  1. Project Charter/Kick-off (Sept 2008)  2.Conceptual/High-Level Requirements (March 2009)  3. Detailed Requirements (March 2010)  4. Design/Build

  9. Recent EMS Improvements • EMS 4.4.1 (EMS Forms) Released March 25, 2009 • New Requisition Audit Feature added to EMS • EMS Search works like Google now • Requisition Instructions printed on the back of Req forms • Results Extract Load/Save Template of selected columns fixed • Google Earth added as a valid Geo Reference Source for Monitoring Location LAT/LONGs • EMS 4.4.2 (EDT) Released April 9, 2009 • EDT Confirmation Messages include line number and specific details on file format errors • Reduced ERROR to just a WARNING when a mismatched sample descriptor is loaded

  10. Recent Project Activity – High-Level Needs Analysis 1. Requisition Form Software Requirement Specifications • New technology for interface • Multiple sites per requisition • Future support for electronic requisition submission to lab • Future support for printing sample bottle labels • New requisition forms for air filter samples to UBC 2. EDT Software Requirement Specifications • New technology for interface, reverse compatible (able to accept old file format) • Modern standard exchange file formats like XML • Immediate feedback on upload file's QA • Simplified ERROR and WARNING messages 3. Monitoring Location Creation Software Requirement Specifications • Discussions in progress • Eliminate existing problems associated with site creation in EMS • Allow site creation prior to visiting it and obtaining it's LAT/LONG by GPS • Offer a map-based interface to help obtain LAT/LONG information • Remove restrictions so users can create and edit sites in multiple regions 4. EMS Web Reporting Refresh • Bring up to modern standards and make Web Reporting the preferred data portal

  11. EMS Update Summary • EMS is changing • Our focus is on supporting the core components and investing in new technology • EMS as a central data storage point helps preserve corporate memory

  12. EMS Trivia 1. How many unique parameters are in EMS? • 342 (b) 2541 (c) 871 (d) 1426 (e) 120 A: (c) 871 2. What is the single most measured/analyzed parameter? A: Flow avg Followed by: pH, Residue non-filterable, Temp, Spec. cond., Phos – T, Turbidity • Which region has the most sites with no lat/longs? A: Runners Up: Omineca Peace (2nd largest #), Van Island (2nd highest %) A: Winner: Lower Mainland (1360 = 24% with no lat/longs) 4. Which region has the least sites with no lat/longs?? A: Runner Up: Kootenays (64 = 3%) A: Winner: Cariboo (only 30 = 1%) – however, how many are fake? 5. Which region has almost twice as many sites with fake or suspectlat/longs, as ALL OTHER REGIONS COMBINED? A: Omineca Peace (994 sites)

  13. EMS Contact Information For Support contact your Regional EMS Admin Who are the regional Admins? \\ARCHER\S40066\WANSHARE\EPD\EPD_SHARED\EQB\WAMR\EMS\EMS CONTACTS.doc Or call: Rob Gibson EMS Application Manager E-mail: EMSHelp@gov.bc.ca Phone: (250) 356-8307

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