Lotus III Promotion and awareness raising campaign December 2012, Cambodia

1. Lotus IIIPromotion and awareness raising campaignDecember 2012, Cambodia Erasmus Mundus Action 2 programme – Partnerships Scholarships for academic exchange between EU and Asia This project has been fundedwith support from the European Commission.

2. Programme • Erasmus Mundus Action 2 programme • Co-operation and mobility scheme in the area of higher education co-operation • Funded by the European Union • Overall objective - achieving better understanding and mutual enrichment between the European Union and Third Countries co-operation in the field of higher education

3. What? • Lotus III = EMA2 project • Scholarships for studying – research – teaching and/or training: • Asian nationals  one of the EU partner universities • One-way mobility • No mobility between EU countries or within Asia • Specific aims: • Increasing academic competences • Improving language skills • Increasing social and intercultural competences • Improving employability

4. General Information • Objectives EC • To promote cooperationbetween the EU and the Asian countries involved in the project • To enable students to benefit from a study/research period abroad and thus to develop a poolfrom well-qualified, open-minded and internationally experienced young women/men as future leaders • To improve the transparency and recognitionof studies and qualifications: the project is focused on mobility and will give explicit attention to the promotion of recognition of study systems. • To contribute to provide good students from vulnerable groups equal chancesand thus disseminating EU social and democratic values • To enhance the skills of staff, who can in their turn contribute to the improvement of the education systemin their home country • To enhance in the medium term the political, cultural, educational and economic links between the EU and the Asian countries involved

5. Partner universities • South-East AsianUniversities: • Cambodia: University of Health Sciences • China: Nanjing University • China: Peking University • China: Sichuan University • Indonesia: Bandung Institute of Technology • Indonesia: University of Gadjah Mada • Myanmar : University of Medicine 1 • Thailand: Thammasat University • Vietnam: Can Tho University • Vietnam: Hanoi University of Scienceand Technology • Vietnam: Hué University • European Universities: • Belgium: Ghent University • Belgium: Vrije Universiteit Brussel • France: Sciences Po • France: Université Paul Sabatier – Toulouse III • Germany: University of Goettingen • Portugal: University of Porto • Sweden: Uppsala University • The Netherlands: University of Groningen • United Kingdom: University of Kent

6. Associated members • Associated partners Lotus: • Province East-Flanders (BE) • Support Fund Myanmar (SFM) (BE) • Tuning (BE) • Vlir UOS (BE) • Morning Tears (CN) • Kasetsart University (TH) • Airlangga University (ID) • EIAS (European Institute for Asean Studies) (BE) • Royal University of Agriculture, Phnom Penh (KH) • University of Sumatra Utara (ID) • University of Veterinary Science – Yezin (MM) • YezinAgricultural University - Yangon (MM)

7. So far? • Lotus I + Lotus II = 259 grants • 56% female – 44% male • Fields of study: • 01: Agricultural Sciences • 04: Business Studies and Management Sciences • 06: Engineering, Technology • 07: Geography, Geology • 10: Law • 12: Medical Sciences • 13: Natural Sciences • 14: Social Sciences

8. Mobilitydivision Lotus I & II

9. Comparativestudynationalities

10. Comparativestudynationalities

11. Eligibility criteria • Applicants need to be nationals of: • Cambodia • China • Indonesia • Myanmar • Thailand • Vietnam • Applicants must not have resided nor carried out their main activity (studies, work, ...) for more than a total of 12 months over the last 5 years in 1 of the European countries (not for staff!) • Sufficient knowledge of language of instruction at host university • Undergraduate students must have successfully completed at least one year of studies in their home institution • Applicants belong to one of the three eligible target groups • Those who were abroad with other Erasmus Mundus projects can only reapply for a different type of mobility!

12. Target Groups

13. Exchange vsDegree • Exchange: • Enrolled at a home university • 1 or 2 semesters abroad • Resultstransferred back home (credit transfer!)  youreceiveyour diploma in your home university • Approvalfrom home tostudyabroad: • Learning Agreement • Transcript of records • Degree: • Enrolled at a host university • Full programme abroad • Degreefrom the host university

14. Types of mobility / scholarship • Bachelor: 1 academic semester • Master: • 1 academicsemester (Exchange) • 2 academicsemesters (Exchange) • 2 academicyears (Degree) • PhD / Doctorate: • 6 months(Exchange) • 10 months(Exchange) • 36 months (Degree) • Postdoc: • 6 months (Exchange) • 10 months(Exchange) • Academic or administrativestaff: 1 month

15. Mobilityscheme Indonesia

16. Scholarships • Monthly subsistence allowance: • Ba / Ma: € 1000 • PhD: € 1500 • Postdoc: € 1800 • Staff: € 2500 • Insurance: travel, health, accident • Travel costs: 1 return ticket • Tuition fee paid by project if mobility 10 months or more, otherwise fee waiver

17. Beforeapplying • Make surethatyou meet the eligibility criteria • Determineyour target group • Determine the type of mobilityandstudy field • Determineifyou are an exchange or degreeapplicant • Informyourselfabout the host university Study the project website and the university information !!! • Applicablefor exchange only!  Make sureyou have the support of the home university / faculty

18. Online applications • Call forapplications open from:  26/09/2012 till 15/02/2013 • Start mobility of the grant holders: • Ba – Ma: planned for September / October 2013 • Ba-Ma students must start at official start of the academic year • PhD – Postdoc: in consultation with promoter / supervisor in the host (and home) institution, but the latest by 31.12.2013 • Staff: at any time within life duration of the project • No additional documents accepted after deadline  Only language test results up to 1 week later • Once submitted, you cannot change the application form anymore

19. Application form • 2 applicationforms: • Students / staff registered in one of the partner universities in the consortium • Form for every national of the 6 countries involved who: • is currently registered at any associate or non-partner university; • OR has obtained a degree from any university in these 6 countries

20. Activatingyour account • Go towww.lotus.ugent.be • Go to menu: Lotus III: APPLY HERE!! • Online application • Choose the correct application form and click on the link:

21. Application form • The application form has 8 different tabs: • General information • Personal information • Academicmobility • Language skills • Study record • Professional experience • Recommendationandmotivation • Important document uploads

22. Genaral information

23. Personal information

24. Personal information

25. Academicmobility Information about the home & host universityand the mobilityyou are applyingfor

26. Language skills

27. Acamemic record

28. Professional experience Onlyobligatoryforstaffapplicants

29. Recommendation & Motivation

30. Important uploadeddocuments • PERSONAL INFORMATION • Passport photo • Copy of passport or other official identification proof • Proof of Registration / Employment at the Home University • Proof of vulnerability (if applicable): • Proof of disadvantaged situation (if applicable): • ACADEMIC MOBILITY • Bachelor / Master: Study plan • PhD / Postdoc: Study / research plan • Staff: Activity plan • LANGUAGE SKILLS • English - certificate of test • Additional language certificates to be added under Language skills part

31. Important uploadeddocuments • ACADEMIC RECORD • Documents of previously obtained degrees: • Copy of all your transcripts of records (preferably PDF and translated in English) should be uploaded under the tab • Copy of previously obtained diploma (preferably pdf) • Copy of diploma supplement or document explaining the grading system (preferably pdf) • RECOMMENDATION & MOTIVATION • Recommendation letter 1 • Other recommendation letters

32. Important uploadeddocuments

33. SupportingDocuments • All documents should be in English or have an English translation attached • Scans and uploads preferably in pdf • Keep the originals  nothing by post! • Multiple documents must be put into a zip-file  Important! RAR-files cannot always be opened, so please use zip-files.

34. SupportingDocuments • For staff: • A copy of your passport or other official national identification proof; • your previous academic degree(s) • A recommendation letter of the contact person at the host university - signed and stamped • A detailed activity plan for teaching, training and research for the mobility period

35. Selection • Academicmerit: 40% • Language capacity: 30% • Motivation: 30% • TG1 = validationby home university • AllTG’s get a ranking by host universityand the finalselection is doneby a project selectioncommittee

36. Tips • Carefullyread the project website and the guidelinesforapplicantsbeforecontacting the project contact persons • Contact your home IRO or lotus@ugent.beifyou have furtherquestions • Write a goodandoriginalmotivation letter • Make sure you have all the required supporting documents Online information  www.lotus.ugent.be