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IEEE Update

IEEE Update. R6 Area Meetings October 2010 Leonard Bond Edward Perkins. Agenda. IEEE News IEEE Organization Membership vTools SC 2011. IEEE News. Elections IEEE: Gordon Day IEEE-USA: Jim Howard R6 Director-elect: Mike Andrews Eta Kappa Nu (KHN)

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IEEE Update

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  1. IEEE Update R6 Area Meetings October 2010 Leonard Bond Edward Perkins

  2. Agenda • IEEE News • IEEE Organization • Membership • vTools • SC 2011

  3. IEEE News Elections IEEE: Gordon Day IEEE-USA: Jim Howard R6 Director-elect: Mike Andrews Eta Kappa Nu (KHN) Now Official IEEE Honor Society 1-Sep Existing Chapters continue In 2011 inductees also join IEEE

  4. IEEE Organization MEMBERS Board of Directors Assembly PSPB* IEEE-USA EducationalAct. Standards Assoc. Member Geographic Act. Technical Act. Executive Comm. Regions & Sections Societies & Tech. Councils Staff& Society Executive Directors *Publication Services & Products Board

  5. Geographic & Technical Unit Relationship Geographic Unit Structure Technical Activities Board Parents - WIE, Consultants, GOLD, LMC IEEE Societies

  6. Membership Statistics as of August 2010

  7. R7 – 15,981 R10 80,223 R1 to 6 – 199,024 R1 – 34,668 R2 – 30,932 R3 – 29,049 R4 – 22,223 R5 – 27,858 R6 – 54,294 R8 – 67,740 R9 – 14,797 IEEE Membership By Region as of August 2010

  8. Total IEEE Membership1963 - 2009

  9. IEEE Higher Grade Membership1963 - 2009 Excludes Graduate Student Member (GSM) grade

  10. IEEE Student Membership1963 - 2009 Above data includes Students and GSMs

  11. Region 6 Membership Region 6 is currently the third largest IEEE region and the largest US Region. At the end of August 2010 the Region had 54,294 total members: Region 6 represents 14.4% of IEEE’s membership. The Region has 49,242 Higher Grade Members, 2,388 Graduate Student Members and 2,664 Student Members. Membership in the Region is down by 1.8% from August 2009, representing a loss of 985 members. Higher grade membership is down by 1.8%, representing a loss of 913 members. Graduate Student Membership is down by 0.2%, representing a loss of 4 members. Student membership is down by 2.5%, representing a loss of 68 members.

  12. Region 6 Membership

  13. Region 6 Membership by Section as of Sept 2010

  14. MD Resources Regional MD listserv r6-mdcom@ieee.org MD Virtual Community www.ieeecommunities.org/ieee.md.net MD supplies can be requested online www.ieee.org/mdsupplies MD reports from IEEE Operations Center www.ieee.org/web/volunteers/membership_dev/md_reports.html SAMIEEE www.ieee.org/organizations/vols/samieee/ Membership statistics and charts online www.ieee.org/web/volunteers/membership_dev/memstats.html Section/Chapter Virtual Community www.ieeecommunities.org/section-chapter_vol

  15. vTools - Voting • Electronic Elections for Sections, Chapters, and Affinity Groups • Support all units for 2010 elections • Piloted in 2007 & 2008 using a vendor • Internal development done to provide customized tool and be cost effective • Piloted in 2009 and went into production in Spring of 2010

  16. vTools - Voting • Easy to use Election Process • Wizard-like interface for ballot creation • Available on demand • Accessible via browser - no installation is required. • No webmaster involvement needed • Uses SAMIEEE to get voter list • Does not reach off-line members • Tutorial available • http://voting.vtools.ieee.org

  17. vTools - Meetings L31 Meeting reporting (new in 2010) Replaces former on-line form Meeting Scheduling Feeds meeting information into your web site (including Webinabox) and myIEEE Simplifies L31 - only need to add attendance numbers On-line meeting attendee registration Credit card payments for meeting fees (pilot, Sections only, need to apply) Requires Concentration Bank account http://meetings.vtools.ieee.org

  18. Sections Congress 2011 • Tri-annual event - 2011 is the 10th IEEE Sections congress • Opportunity for IEEE representatives from all over the world to participate in an event which provides them with the tools and training to assist their unit in focusing their activities solely on the member and increase members’ participation in IEEE activities. • Sections Congress is the one major meeting which brings together the IEEE’s grassroots leadership so that they can share ideas, concerns and solutions. 18

  19. When & Where Dates: 19 – 22 August 2011 City: San Francisco, CA, USA Hotel: San Francisco Marriott Marquis Rate: $225 USD + taxes* Airports: San Francisco (SFO) – 13 miles/21 km Oakland (OAK) – 19 miles/30 km San Jose, CA (SJC) – 45 miles/72 km Mass Transit to downtown SF is available * IEEE has rate protection clause in contract. If a lower rate is offered over dates of SC2011, the IEEE rate would be adjusted 19

  20. Section Participation • Each Section has a Primary Delegate • Registration fee and Hotel paid by MGA • Section responsible for travel (air, etc) • MGA funds to Region to defray travel; $13,500 for R6 • Section can send more than one person; but at Section Expense • Sections requested to provide Financial Support; $1 per member suggested; min. $25 • Region SC Coordinator: Rhonda Schennum • Region Coordinator to mange process of developing set of Recommendations to IEEE

  21. SC 2011 Initiatives Keynotes to focus on innovation, solving world problems and training the next generation of technologists – work with Program Committee Include Societies in various ways (Program, Table tops/reception on Sunday night) Incorporating family friendly activities into the program Perhaps include in the partners program- possible work with Maker Faire on one of these Enlarge the GOLD member presence.

  22. Local Committee Activities • Interacting with local council and sections to support and promote participation in SC2011: San Francisco Bay Area Council & Sections: San Francisco, Santa Clara Valley, Oakland East Bay, Monterey Bay sub-section • Student chapter activity identified and student coordinator identified (K. Doniger): Stanford, UC Berkeley, UC Santa Cruz, San Jose State, Univ. of Santa Clara, Cogswell Local Chapters • Need 20-30 student volunteers from local sections • We will have a competition for out of local area students—choose 2 to be supported by Region 6 to attend SC 2011 • Other student volunteers will need to find other means to support their volunteer work at SC 2011 22

  23. Program is in Development • The three track chairs have been appointed • Enrique Alvarez – Lima, Peru (R9) • Dee Fultz – Anchorage, Alaska, USA (R6) • Bill Gruver – Vancouver, Canada (R7) • Loretta Arellano is Program Chairperson • Formed three ad hoc committees • Enhancing MGA award recognition during the congress (Fultz chair) • Developing poster session (Gruver chair) • Improving recommendation process (Alvarez chair)

  24. IEEE Honors Ceremony • The IEEE Board of Directors has agreed to conduct the 2011 IEEE Honors Ceremony with IEEE Sections Congress. • The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients. • All participants will be invited to attend the ceremony on Saturday, 20 August 2011. 24

  25. Sunday Night Event at CHM In the past, Sunday night has been an open night as part of the Sections Congress schedule. The MGA Board has agreed to have an optional event on Sunday night at the Computer History Museum in Mountain View Renovated, comprehensive and interactive computer exhibit will open in December 2010 Attendees will have a chance to see the exhibit and enjoy a reception It is proposed to have table top exhibits for each of the technical societies and affinity groups Table tops would be manned primarily by volunteers from those groups that come from the SF Bay sections 25

  26. Fund Raising Plans • Goal for SC2011 is $125,000 (USD) • Targeting corporations • Offering a range of opportunities • Levels – 5,000, 10,000 and 15,000 • Also individual events: breaks, meals, etc • Separate lower cost sponsorships also available for Sections and small/medium companies • Fundraising brochure distributed to Region 6 Sections 26

  27. Fund Raising, IEEE Entities Open to Region/Section Fundraising SCV Section donating $10,000 to Sunday night event, $5,000 donated to general SC 2011 SF Bay Area Council donated $5,000 to Sunday evening event Region 6 is donating $25,000 to SC 2011 Phoenix Section is donating $2,000 to SC 2011 Other Region 6 sections expected to donate to SC 2011 as well Paul Kostek put in $25k grant requests to both the Life Members and IEEE Foundation TAB could sponsor TAB event at SC 2011 (Sunday evening?)

  28. Sections Congress 2011 Recommendation Process • Regions should be prepared to submit up to 4 recommendations by July 2011 • In the past these recommendations were accepted at Sections Congress • Recommendations will be categorized & distributed in advance of SC2011 • At SC2011, delegates will discuss merits of recommendation rather than specific language used in the recommendation. • The template for submitting a recommendation is currently being revised by SC ad hoc committee.

  29. SC2011 Web Site • Updated to include the following information • Hotel information • Local Tourism links • Weather/Climate information • Latest information SC 2011 Program • Link to update on SC08 Recommendations • Request for an individual to apply for a letter of invitation to the SC2011 • www.ieee.org/sc2011 29

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