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Uniform Accounting System Manual Presentation by Florida Department of Financial Services Division of Accounting and Aud

ALEX SINK Chief Financial Officer State of Florida Uniform Accounting System Manual Presentation by Florida Department of Financial Services Division of Accounting and Auditing Bureau of Local Government UASM - Responsibilities of Local Government Section

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Uniform Accounting System Manual Presentation by Florida Department of Financial Services Division of Accounting and Aud

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  1. ALEX SINK Chief Financial Officer State of Florida Uniform Accounting System Manual Presentation by Florida Department of Financial Services Division of Accounting and Auditing Bureau of Local Government

  2. UASM - Responsibilities of Local Government Section • Prescribed in Section 218.33, Florida Statutes and is updated every 2-3 years based on Legislative and GAP updates • Clearly defines the use of the Chart of Accounts used to complete the Annual Financial Report cited in Section 218.32, Florida Statutes • Organized and operated on a fund basis comprised by account codes

  3. UASM – Fund Classification • Governmental • General Fund • Special Revenue • Debt Service • Capital Projects • Permanent • Proprietary • Enterprise • Internal Service • Fiduciary • Pension • Trust and Agency

  4. Account Codes • Balance Sheet Accounts (1xxxxx – 2xxxxx) • Assets/Debits & Liabilities/Credits • Only used as a reference in the AFR Data Element Worksheet • Revenue Accounts (3xxxxx) • Expenditure Accounts (5xx.xx – 6xx.xx) • Completed with .xx Object Code • .10 – Personal Services • .30 – Operating • .60 - Capital Outlay • .70 – Debt Service • .80 – Grants and Aids • .90 – Other Uses (Transfers & Non-operating)

  5. Revenue Account Codes • Series separated by general categories of revenue types • Taxes (31xxxx) – Property, local option, fuel, etc. • Permits, Fees, Licenses (32xxxx) • Intergovernmental (33xxxx) • Federal Grants (331xxxx) • State Grants (334xxx) • State Shared Revenue (335xxx) • Grants from Other Local Units (337xxx)

  6. Service Charges (341xxx – 347xxx, 349000) Court Related Revenue (348xxx) Used only by county governments Broken by “Court Type” 34892x – Restricted Court Related Board Revenue Fines and Forfeits (35xxxx) Includes revenue collected via fines assessed and violations of local ordinances. Revenue Account Codes Cont.

  7. Revenue Account Codes Cont. • Miscellaneous Revenues (36xxxx) • Interest and earning • Rents and Royalties • Special Assessments and Impact Fees • Fixed Asset Disposition • Contributions and Donations (only for Governmental Funds) • Other Sources (38xxxx) • Interfund Transfers • Debt Proceeds • Non-Operating Sources (includes Capital Contributions to Proprietary Funds)

  8. ExpenditureAccount Codes • Series separated by general categories of expenditure types • “Transaction” account code + Object code = Complete Expenditure Account Code • Active Object Codes: • .10 – Personal Services • .30 – Operating • .60 - Capital Outlay • .70 – Debt Service • .80 – Grants and Aids • .90 – Other Uses (Transfers & Non-operating)

  9. Expenditure Account Codes Cont. • General Government Services (51x.xx) • Legislative, Executive, Financial & Administrative, Legal, etc. • Public Safety (52x.xx) • Law Enforcement, Fire Control, Corrections, Ambulance, etc. • Physical Environment (53x.xx) • Utility Services, Resource Management, Flood/Stormwater Management, etc.

  10. Expenditure Account Codes Cont. • Transportation (54x.xx) • Road & Street, Airports, Transit, Parking Facilities, etc. • Economic Environment (55x.xx) • Employment, Industry, Housing and Urban Development, etc. • Human Services (56x.xx) • Hospitals, Mosquito Control, Mental Health, Public Assistance etc.

  11. Expenditure Account Codes Cont. • Culture/Recreation (57x.xx) • Libraries, Parks, Special Events & Facilities, Charter Schools, etc. • Other Uses (58x.xx-59x.xx) • Interfund Transfers, Capital Lease, etc. • Other Non-Operating

  12. Expenditure Account Codes Cont. • Court-Related Expenditures (6xx.xx-7xx.xx) • Used only by County governments • Series are separated by General Administration and “Court Type” • Both Circuit and County Court expenditures are recorded

  13. Upcoming • 2008 Revision in progress • Partners??? Suggestions??? • 2007 Chart of Accounts has updates to use for the FY 2007 Annual Financial Report

  14. 2007 Chart of Accounts Updates “Those are Franchise Fees and they’ve been in the Taxes series for as long as I can remember. They’re NOT a tax!!!!!” - Mr. Ken Small, Florida League of Cities

  15. 2007 Chart of Accounts Updates • Revenue - Franchise Fees • Electricity – Was 313100 Now 323100 • Telecommunications - Was 313200 Now 323200 • Water – Was 313300 Now 323300 • Gas – Was 313400 Now 323400 • Cable – Was 313500 Now 323500 • Sewer – Was 313600 Now 323600 • Solid Waste – Was 313700 Now 323700 • Other – Was 313900 Now 323900

  16. 2007 Chart of Accounts Updates • Revenue - Occupational Licenses • Prior Session reclassified this revenue as a Local Business Tax • Was 321000 Now 316000 • Revenue – Special Assessments • Was one account – 363100 • Now broken into 2: • 363110 – Special Assessment – Capital Improvement • 363120 – Special Assessment – Service Charges

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