Receipt & Return of Spring MSP Testing Material Spring 2014 Reading, Writing, Math, and Science

1. Critical Shipping Information Receipt & Return of Spring MSP Testing Material Spring 2014Reading, Writing, Math, and Science This material should be augmented with special consideration appropriate for your local district and school. Assessment Operations Team April 9, 2014

2. Key Dates Key dates calendars are available for: • MSP/HSPE Paper/Pencil and MSP Online • WAAS-DAPE • WAAS-Portfolio • End-of-Course • WELPA Key Date Calendars are updated frequently and available for download with an acronym guide at:http://www.k12.wa.us/TestAdministration/Calendars/default.aspx

3. Return Dates Dates continued on next slide

4. Return Dates

5. Test Material Processing Resources • The following materials are available to assist districts with Test Material Processing: • http://k12.wa.us/TestAdministration/TestMaterialProcessing.aspx • Test Material Processing Handbook (coming soon!) • Completion Criteria Chart • Early Writing MSP Gr. 7 Early Writing Test Material Return • Range Finding MSP Gr. 5 and 8 Science Test Material Return • Return Shipping Instructions • Return Verification Form • Additional Order Test Materials Schedule • Return Shipping Label Chart and Freight Districts • http://k12.wa.us/TestAdministration/Calendars/default.aspx • Key Dates Calendars

6. Test Materials Receipt • With your initial materials shipment (4/8 or 4/14), you received a Return Shipping Kit. • The Return Shipping Kit contains: • Return Shipping Instructions Sheet • UPS - Return Service (RS) shipping labels are included if you are a UPS district. • The number of UPS-RS labels in your kit is equal to the number of DRC RS labels enclosed. • Return Verification Form • DRC Return Service labels (colored) • Also included in your blue DAC Kit or white SAC Kit is a Shipping Cover Memo, your School or District Packing List, ‘Red X Do-Not-Score’ labels and School/Site Labels. • *King Solution districts will not receive UPS return shipping labels. If your UPS labels are missing, check the back of the Return Verification Form to see if your materials will be picked up by King Solutions. See also Return Shipping Label Chart and Freight Districts document: http://k12.wa.us/TestAdministration/TestMaterialProcessing.aspx

7. Accommodated Test Material Kits: Translated CD, Braille, Large Print • Accommodated materials are packaged as a kit inside a zip-lock bag with a corresponding Standard Form A test booklet. • For Additional Order kits, you will need to either apply: • A Student Pre-ID Adhesive Label or • A Tan w/ Green Stripe School/Site Label and complete boxes 1-5 on back cover • Large Print: Reading, Writing, Math, and Science kits • Large Print Test Booklet • Standard Form Test Booklet • Large Print Mathematics and Science Glossary • Braille: Reading, Writing, Math, and Science kits • Braille Test Booklet • Standard Form Test Booklet • Braille Mathematics and Science Glossary • Translated CD: Mathematics and Science kits • Standard Form Test Booklet • Translated CD • Mathematics and Science Glossary • Translated CD Instructions

8. Additional Material Order in WAMS https://eds.ospi.k12.wa.us Prior to placing an AO, verify material received in initial shipment. Ensure you order enough School/Site, Red X, and Return Shipping labels to accommodate the return of your additional orders of test booklets. Order ACMs and DFAs (10% of initial order available) Paper-Pencil: 3/11 – 5/9 Online Only: 3/11 – 5/20 Order Test Booklets and Accommodated Forms Early Writing Only: 3/25 – 4/11 Paper-Pencil: 4/10 – 5/20 Order Return Shipping and Ancillary Materials Early Writing Only: 3/25 – 4/15 Paper-Pencil: 4/9 – 5/20 3/25/2014 3/25/2014

9. Pre-ID or Test Ticket Roster • Your Pre-ID Roster or Test Ticket Roster should be used to: • Track Materials • Document the test booklet barcode number (located on front cover, upper right hand corner) assigned to students from overage and additional order materials. This is required for test booklet retrieval, • Record hand-bubbled demographic information. • Document all testing irregularities and track accommodations provided to students. • Annotate absences, withdrawn, incompletes, etc. • Inventory testing material prior to returning to DRC for processing and scoring. Pre-ID Barcode Roster Also available in electronic form via WAMS Spring MSP Pre-ID Student Roster Missing Material Processing: Complete a Material Variance Report and submit to OSPI Annotate on your District Security Report

10. Test Booklets Caution: Never mark or cover the test booklet security barcode number on the front cover of test booklets. Do not apply any type of label (Pre-ID, School/Site or Do-Not-Score) here. This barcode is used to track the return of test booklets. Altering or obscuring this barcode will cause a delay in scoring test materials. Student Signature (Required) Proctors must collect and account for all individual paper provided for the assessments, and return to your school assessment coordinator according to your Test Security and Building Plan. Apply Student Pre ID Label or School/Site Label here

11. Coding Overage Booklets and Label Hierarchy Scorable Overage and Additional Order test booklets MUST either have: A) Student Pre-ID Adhesive Label • B) A School/Site Label applied to the front cover and Boxes 1-5 on the back cover completed • SSID • Student Name • District Student ID • Gender • Birth Date OR Apply Student Pre ID Label or School/Site Label here If you adhere a Student Pre-ID Adhesive Label to the lower left, front cover of the test booklet, do not complete the demographic page.

12. Completing the Demographic Page All invalidations must be approved by DACs

13. Non-Secure Material Retention • The following materials should not be returned to DRC: • Assessment Coordinators Manuals – recycle at completion of HSPE/DAPE/MSP/EOC Spring testing. • Directions for Administration - recycle at completion of Spring MSP 2014 testing. • CD tip sheets, Mathematics Formula Sheets, and Glossaries of Non-Mathematics and Non-Science Terms. If provided during the testing environment, test proctors must immediately collect, account for and process according to Test Security and Building Plan. • Unused Student Pre-ID Adhesive Labels- destroy according to district policy. • Unused School/Site and Return Shipping Labels (recycle after test materials have been returned to the contractor). Retain Assessment Coordinators Manuals through the end of the spring administration.

14. Preparing Test Materials for Return • Collect and account for all booklets: • Transcription must be completed and verified. DRC will not transcribe student work for scoring. • Verify that boxes 1-6 (student demographics) were completed when using School/Site Labels). • Verify correct placement of any test booklet label (i.e., School/Site Labels, Red X Labels). • DACs verify and approve invalidations. Confirm invalidations (Box 13) are accurate and all other information is complete. • Materials to be retained by District: • Pre-ID Roster • Proctor Training Log • School/Site Administration/Security Reports • Test Security Assurance forms • Each test site must include with the testing materials delivered to the District Assessment Coordinator, an annotated and signed copy of their Pre-ID Roster. This copy should be kept at the district for reference if materials are shown missing. Reminder: Document missing test booklets and accommodated material on the Test Material Variance Form. Annotate on the District Security Report. http://www.k12.wa.us/TestAdministration/TestMaterialProcessing.aspx

15. Test Booklet Attempt (Completion Criteria) CAA Options Eligibility for Writing Students are eligible to pursue CAA Options in writing after attempting at least one prompt on the writing assessment.  For MSP writing (grades 4 and 7), when a student tests in one booklet, the district should return the tested booklet with Scorable materials and return the blank booklet with Non-Scorable materials. Refer to Slide 14 “Completing Demographic Page” for information on coding single-day writing test booklets.

16. Coding Overage Booklets • Option 1: Apply a Student Pre-ID label • Option 2: Apply School/Site Labels and complete boxes 1–5 on the demographic page when: • Using an overage test booklet. • Using an additional order test booklet. • Using a Pre-ID test booklet of a student no longer in your • district to assess another student and you do not have a • student Pre-ID adhesive label. • If your district runs out of Site labels, additional School/Site • labels can be ordered in WAMS. • Do not apply School/Site Labels when: • Pre-ID student test booklets were used by the identified student; this includes Pre-ID test booklets from another district/online school program. • The correct student Pre-ID label is adhered to the front cover of the test booklet. Notes Box: Use to annotate, scribes, irregular administration, etc. When testing an out-of-district student with no Pre-ID booklet, contact the resident district to obtain a school site label for that student’s booklet.

17. Accommodated Test Materials Kits • Transcribe all student responses from or within the accommodated form directly into the standard form test booklet that accompanied the large print or braille kit. (DRC will not transcribe student work). • For scribing, use the “Notes: Proctor/Coordinator Use” box to note that the booklet has been scribed. Provide scribe name and date. • Verify the scribe or transcribe circle has been properly filled in on the demographic page. • Return the standard form test booklet (including transcription) with scorablematerials. • Return the accommodated form (large print/braille/Read-Aloud CD)with non-scorable materials.

18. Sorting Test Booklets • Sort stacks of test booklets by grade, then by content • Verify completeness of the demographic page and that a School/Site Label was applied if using an overage or additional order test booklet. • Pack in boxes – multiple content area under the correct return label can be placed in one box. Grade 8 Reading Grade 7 Reading Grade 5 Reading Grade 6 Reading Grade 3 Reading Grade 4 Reading Scorable: Grades 3-8 Math Writing Math Writing Math Math Math Science Science Math RF MSP Science Expedited Return Gr. 5 & 8 Grade 8 Science Grade 5 Science

19. Scorable Booklets and Boxes Return all test booklets to be scored. Including test booklets with transcription. Use only spring 2014 MSP Return Shipping Labels. Labels from past years or other administrations cannot be processed.

20. Special Processing Alert Defective booklets include, but are not limited to: torn booklets, misplaced Pre-ID labels, etc. Processing Soiled Test Booklets • If possible, transcribe student responses into a standard form test booklet. Return transcribed booklet with scorable materials. • Either place a Red X Do-Not-Score Label on the front cover or mark a large red X on the back cover of the soiled test booklet. Package in a plastic zip-lock bag and Return with non-scorable materials. • Place Special Processing Alert on top of booklets zip-lock bag. • Complete a Testing Irregularity Report to document the incident. DO NOT tape or staple alerts or other loose paper to test booklets as this will cause booklet damage. E.g. School/Site label incorrectly applied over test book security barcode number. Availableonline:www.k12.wa.us/TestAdministration/FormsReports/ Districts are responsible for transcribing into new test booklets. DRC will NOT process/score soiled test booklets

21. Non-Scorable • Return all booklets that should not be scored(Pre-ID and overage, Large print and braille that have been transcribed into a standard form) • Use Red-X Do-Not-Score labels. Applying a red-X label to the front cover of the Non-Scorable booklet eliminates the need to draw a red X on the back cover. • Red-X Do-Not-Score Labels are used for single booklets. Shrink wrapped packages of unused booklets should not be opened and do not need a red X applied. • Additional labels can be ordered in WAMS.

22. Non-Scorable Materials Non-Scorable Verify individual test booklets have a Red-X Do-Not-Score Label on the lower left, front cover or draw a red Xon the back cover (demographic page) of the test booklet. Braille & Large Print Test Booklets Verify completeness of transcription Accommodated CDs Do NOT Score No special sort is required

23. Placing Red-X Do-Not-Score Labels Incorrect Incorrect Correct Incorrect If a label is accidentally placed on a test booklet in the student information box, do not attempt to remove. Apply a School/Site label over the Red X label and code the students demographic information on the back cover (demographic page)

24. Colored Return Labels MSP Materials Place colored DRC labels on Flap A. Place carrier Return Service shipping label to Flap B. Pink Labels-Range Finding: May 15 Pickup Return test booklets to: Data Recognition Corporation 7303 Boone Ave NBrooklyn Park, MN 55428 B A Green Labels: May 23 Pickup Red Non-scorable Labels: All MSP Pickup Use only MSP Range-Finding or MSP Return Shipping Labels. Labels from past years or other administrations cannot be processed. All testing materials (scorable and non-scorable) will be returned via United Postal Service (UPS) or Kings Solutions. All boxes need to have a colored DRC Return Shipping Label. UPS School Districts need to apply a UPS Return Shipping Label; Kings Solutions districts will have their label applied by the carrier.

25. Districts to be picked up by King Solutions

26. Return Verification Form This verification form will help to ensure all test materials reach contractors. • Accurate completion of this form ensures test security and prompt follow-up if contractors do not receive your materials by the expected date. • A hard copy is provided in your material shipment. • An electronic (‘click enter’) version of this form is available on the Test Administration Web site: http://www.k12.wa.us/TestAdministration/TestMaterialProcessing.aspx

27. Score Report Release

28. OSPI Website: www.k12.wa.us The Test Administration Web site is continually undergoing enhancements—stay tuned for updates