Artists in Communities and Schools Arts After Hours

1. Artists in Communities and SchoolsArts After Hours Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback Documentation and Final Report Template

2. Project Information Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback • Lead Partner Name: • Contact Name: Phone: E-mail: • Arts Board File ID No.: • Deadline Application Submitted: • Grant Amount Received: • Project Term: • Project Location: • Artist’s Name:

3. Arts Board Contacts Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback If you have any questions about completing this template and your final report: • Contact: Jay Kimball Program Consultant Community Engagement (306) 787-4659 (Regina) or 1-800-667-7526 jkimball@saskartsboard.ca • For projects serving Aboriginal communities and/or related to Aboriginal art, skills or knowledge, contact: Lindsay Knight Program Consultant Aboriginal Arts and Community Engagement Saskatchewan Arts Board (306) 964-1165 (Saskatoon) or 1-800-667-7526 lknight@saskartsboard.ca

4. Template Instructions Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback This template is designed for you to fill in as your project progresses. • Questions 1 to 5should be completed before the project begins or after the participants’ first encounter with the artist(s). • Questions 6 and 7comprise a mid-project reflection. • Questions 8 to 12should be completed at the end of the project. • The final report includes: • The completed template on a USB drive, • Ten photographs (maximum), and Instructions for selection of the ten photos are included in different sections of the template. • Other documentary material (such as programs, news articles, etc.). Final reports are due no later than 30 days after the approved project end date. Send the final report to: Arts After Hours Saskatchewan Arts Board 1355 Broad Street Regina, SK S4R 7V1

5. Project Planning Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback Complete the questions in this section as part of your project pre-planning and after your initial meeting with the artist. • Some of the information should come from your planning meeting (e.g., work plan). 1. Reflection • Why have you chosen to participate in an Arts After Hours project?

6. Project Planning Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback • Research Question • What was your original research question as stated in the approved application? • After additional discussion, would you like to revise the original research question? • If “yes”, what is the new question?

7. Project Planning Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 3. Inquiry Questions (Youth Learning) • What were your original inquiry questions? • Do the inquiry questions you stated on your application relate to the learning you hope will happen through the project? • Would you like to change your questions? • If “yes”, state the new questions.

8. Project Planning Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 4. Project Work Plan • Describe your project work plan, including the plan for artist visits.

9. Project Planning Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 5.Photograph Selection • Early in your project, choose two photographs that show participants engaged in early inquiry and initial interaction with your project artist(s). • Create captions for the two photographs. Create new slides for the photos if you wish to include them here.

10. Mid-Project: Reflections Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 6. Reflections • So far, what is the project documentation telling you about the research question? • What insights have been gained?

11. Mid-Project: Reflections Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 6. Reflections (continued) • What do you see the participants learning? • Can participant learning be connected to the project’s stated outcomes? How are they connected?

12. Mid-Project: Reflections Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback The project leader, artist(s) and participants can discuss and complete this section together. 7. Photograph Selection • Choose three photographs that best represent participant engagement with the artist and in their own learning, mid-project. • Create captions for the three photographs. Create new slides for the photos if you wish to include them here.

13. Project End: Reflections Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback The project leader, artist(s) and participants can discuss and complete this section together. 8. Tell Your Story Tell the story of the project as it unfolded. • Include any significant events or ‘peak experiences’ that occurred. • What does the documentary material tell you about the impact of the project on participant learning? • Was there a turning point where the true impact of the project could be seen? • Was there a project-end celebration of any kind? If so, tell us about it. • Describe the response to the project. Create new slides here to tell your story.

14. Project End: Reflections Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 9. Photograph Selection • Choose five photographs that best represent the impact of the project on participant learning and deep understanding. • Create captions for the five photographs. Create new slides for the photos if you wish to include them here.

15. Project End: Financial Report Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback • 10. Financial Report • USE THE EXCEL BUDGET TEMPLATE FROM YOUR ORIGINAL APPLICATION TO REPORT THE “ACTUALS”. • Explain the 25% Lead Partner/Community Partners contribution. • Revenue: • Include the grant received from the Saskatchewan Arts Board and any community or school contributions. • In-kind donations should be included under revenue and expenses, and marked with an asterisk(*). • Expenses: • Include all expenses related to the project. In-kind donations should be included under expenses [in relation to those listed in your revenue reporting, and marked with an asterisk(*)]. • Revenue and Expenses MUST balance and be the same amount. Any grant money not accounted for must be returned to the Arts Board or utilized for a further exploration of arts and culture in relation to your initial project (e.g., a community celebration, additional time with artist, additional materials for artistic production, etc.)

16. Project End: Statistics Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 11. Final Project Statistics 1 Core is defined as relationships with deep impact(e.g., main class of 20 students). 2 Secondary is defined as relationships with auxiliary impact (e.g., 200 students who watched the performance at the end of the project).

17. Project End: Feedback Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 12. Feedback • Was this template useful for documentation and reporting? If not, how could it be improved? • What were the biggest challenges and/or barriers that existed for this project?

18. Feedback Project Information Arts Board Contacts Template Instructions Project Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 12. Feedback (continued) • Were there any major issues encountered in engaging with youth outside of a strict school/classroom setting? • Do you see a need for support of out-of-school experiences for youth? How did this project address that need for your participants?