Assessment Update Webcast

Assessment Update Webcast SY 18-19 UPDATE #8 April 17, 2019

Today’s Topics Content • WCAS DEI • Focused Interim Assessment Blocks • Smarter and WCAS Training Tests • Digital Playlists • Text to Speech Guidance Operations • Reminders and timelines • System Downtimes Select Assessments • ELP Update • COE Local Data • Testing Progress Dashboard Technology • Secure Browser Miscellaneous • Previous and Upcoming Webinars • Contact Information This presentation contains a script in the notes Section. If you are accessing this information with a screen reader, be sure you are reading the notes Section as well as the text contained in the slides.

Content Update

WCAS DEI entry: DC, DA, SC tasks before • Transcriber training: • Complete all TA training and paperwork • Read and follow the guidelines in Appendix D of the GTSA • Read the Training TA Say script • Student test settings in TIDE: • All paper forms: Test Mode => Science => Paper • Braille: Embedded Accommodations, Presentation => Braille

WCAS DEI entry: Available Tests page

WCAS paper-pencil: during • TA uses the secureTA Say Script to administer the test: • What to say during testing. • Reminders about Locking Items. • Guidance for DEI entry of each item. • Students have a test booklet. • Students record answers/responses in their test booklet.

WCAS paper-pencil: after • Spanish booklets do not get put into DEI. • TA transcribes student responses from standard-print, large-print and Braille into DEI.

WCAS DEI entry: DC, DA, SC tasks after Confirm that DEI entry has been completed before packing and shipping materials. The Available Tests page in DEI will show “inactive” and “no more opportunities” for the test when entry is complete.

WCAS paper-pencil: after (part 2) • All used, Spanish test booklets shipped back to MI as scorable. • All of the other test booklets, and the secureTA Say Script, get shipped back to MI as non-scorable. • Make sure all student booklets have pre-ID label attached.

WCAS paper-pencil: after (part 3) • All booklets will be checked upon arrival in MI warehouse. • If the booklet is not entered into DEI, MI will send it back to the district for entry.

WCAS DEI training & guidance • DEI User Guide—January 2019 • DEI Training Module • Training TA Script & Secure TA Say Script • Test Materials Processing Training

WCAS DEI support & trouble-shooting • Fix the settings in TIDE. • Chrome and Firefox work best with the items. • Do not use Internet Explorer. • Pause the test if you have issues. • Email the content team with “DEI support [dist name]”: • kara.todd@k12.wa.us and dawn.cope@k12.wa.us • Grade levels you need support with, and • Some good times to call you in the next few days.

Online Testing Familiarity Opportunities • Training Test (SBA and WCAS) • Mathematics Training Test Activities • Science Online Training Test Support • Practice Test (SBA and ELPA21) • Smarter Balanced Practice Test Resource & Documentation • Interim Assessments (SBA) • Interim Assessment Blocks (IABs) • Interim Comprehensive Assessments (ICAs)

Using Interims Informally • Links from the Smarter Balanced Home Page: • 4 Ways to Supercharge Learning with IABs • Tips and Tricks for using IABs in the Classroom • Webinar: Building Learning: One Block at a Time • State Network of Educators (SNE) Blog: 5 Ways to Make Interims a Natural Part of Instruction

Focused Interim Assessment Blocks • Coming Soon: first available in the 2019–20 school year • 10–15 items per Focused IAB • Measure smaller bundles of content in the standards • Will have Interim Connections Playlists in the Digital Library • Current IABs will continue to be available • Message sent out through OSPI Email Updates and WAW • One-page flyer

What is Text-To-Speech? • Text on the screen is read aloud to the student via embedded technology (read as: a “mechanical” voice). • Student must have headphones for the entire test. • The chosen voice-pack must be loaded onto the testing device in advance of testing. • Student will do additional audio checks during login. • Student must interact with the context menu to play each part of the item (read as: it does not play automatically).

Text-To-Speech Availability Designated Support Accommodation ELA CAT passages/stimuli + items. • Math CAT stimuli + items. • Math PT stimuli + items. • Science stimuli + items. • ELA PT passages/stimuli + items. • ELA CAT items only.

Text-To-Speech Designated Support • Designated supports are available for use by any student for whom the need has been indicated by an educator (or team of educators with parent/guardian and student input). • Designated supports are to be assigned at the individual student level. • It is not appropriate to give a whole grade level or an entire classroom the same designated support.

Text-To-Speech Considerations • Students who are struggling readers may need assistance accessing the assessment. • This designated support also may be needed by students with reading-related disabilities, or by students who are blind and do not yet have adequate Braille skills.

Text-To-Speech Considerations (continued) • This designated support will likely be confusing and may impede the performance of students who do not use text-to-speech technology during everyday instruction and classroom testing. • The state assessments should not be the first time a student uses a designated support.

Text-To-Speech Practice • Have the educators, parent, and student try out Text-to-Speech before making a decision. • Use the Training and/or Practice tests for each content area being considered: • Login as guest • Choose Settings screen: scroll down to Embedded Designated Supports section, use drop-down menu to change Text-to-Speech from “none” to one of the choices (Math Stimuli or Math Items).

Text-To-Speech and Quick Resume • Quick Resume reduces the steps to resume a paused test. • Audio checks are skipped over. • Secure browser will choose the default voice-pack. • Work with IT to set the student’s default Text-to-Speech preference on the device they will use for testing. • See page 55 in the Technical Specifications Manual

Operations

Important Dates at a Glance Testing Schedule TIDE Appeals, Discrepancy Resolution, and Participation Codes closes: June 28 end-of-day Reporting Schedule

System Downtimes Spring 2019 Test Delivery System (TDS)12:00 am PT – 11:59 pm PT • May 3: WCAS High School test deployment Monthly Maintenance Downtimes (TIDE, TDS, AIRWays, ORS, AVA, DEI) Begins Saturday at 6:00 am PT and completes Sunday at 6:00 am PT (Pending any issues) • May 18–19 • June 15–16

Select Assessments

ELP

Items to cover • Kindergarten Round Up • Dates • Upload Tool • Screener Training • LCI Survey • Post Administration Survey • ELP Assessment Road Show

Kindergarten Round-Up • Early testing for in-coming Kindergarten students can begin on May 1. • No early testing for students in grade 1-12. • Early testing for kindergarten students should happen on the “kindergarten” test, not the “future kindergarten” option in TIDE.

Kindergarten Round-Up Bulk Upload Tool • The Kindergarten Round-Up tool in WAMS will be available in mid-April, 2019. • The Kindergarten Round-Up tool is located in WAMS under: Assessment Operations > Pre-Id > Kindergarten Round-Up • The tool is for mass (bulk) uploading your pre-enrolled 2019-20 Kindergarten students for the purpose of ELPA21 Screening. • Prior to attempting a bulk upload into TIDE, students must have assigned SSIDs. • The Kindergarten Round-Up tool is in addition to the existing procedure for adding individual students with Temp ID’s • For more details on Temp ID’s please review page 4 of the SRMAAG),

Screener Training for TAs The screener training is available on Moodle, but the Moodle link has changed. The link is accurate on the Preparing to Test page on the OSPI website. • New link: Screener Training on Moodle (no enrollment key) TAs who were training earlier in the year are still considered trained until the end of the school year. New screener training will be available in early summer.

Learner Characteristics Inventory: WIDA K-2 OSPI is working to build a better understanding of English learners with significant cognitive disabilities. - One of our primary sources of information is the Learner Characteristics Inventory (LCI) that teachers complete when a student takes the WA-AIM. - Like data about our youngest testers would be valuable for efforts to continually improve the assessment program. The LCI takes about 8 minutes to complete. • It should be done by the teacher who best knows the student. • Please complete the LCI for each of your K-2 WIDA testers by April 19.

Post-Administration Survey • The ELP post-administration surveyis open. This survey will be used to help direct work at the state level and to improve the overall system. Individuals who have administered or in other ways interacted with the annual ELPA21, the WIDA Alternate ACCESS and/or the ELPA21 screener are the primary audience from whom we are seeking feedback. Please complete the survey by close of business on April 30. Thank you for your time!

ELP Assessment Roadshow OSPI will be traveling the state in April and May to hear from districts about their ELP testing experiences and resource needs. These sessions will also include discussions around the ELP progress measure and opportunities to collaborate with peers on the meaning of testing data. You can register for sessions on pdEnroller.

ELP Assessment Roadshow Dates • Wednesday, April 17 ESD 189, Anacortes • Tuesday April 23 ESD 105, Yakima • Monday, April 29 ESD 112, Vancouver • Tuesday, April 30 Edmonds School District • Tuesday, May 14 ESD 114, Bremerton (NEW) • Wednesday, May 22 Kent School District (NEW) • Tuesday, May 28 Olympia School District (NEW)

COE Local

COE Local Updates • New addition to ELA COE Local Moodle: • A spreadsheet tool for collecting all of the scores for each student in the class. • Brief write template for teachers to create brief writes beyond the ELA COE Local • Research questions crosswalk for the 6 operational stems • Research question generic stems and rubrics for classroom use beyond the ELA COE Local

Final ELA COE Local Webinar • “Final Scores and Submission Protocols for the ELA COE Local” • Wednesday, April 24, 2019 • 3:15-4:00 • Topics include: • Understanding total scores for individual students (using student-level score sheet) • Discussing the process to record all student scores in a consolidated format at the classroom level (using classroom-level score sheet) • Making final checks with the test map to ensure completion of all requirements • Ensuring that all students completed each of the four sections of the ELA COE Local • Communicating with DACs for submission of scores format • Register in advance for this webinar: https://zoom.us/webinar/register/WN_Rp-wPeobRcehdv-PLqvaaw

Registration for the final ELA COE Local Webinar • Register in advance for this webinar: https://zoom.us/webinar/register/WN_Rp-wPeobRcehdv-PLqvaaw • Registration for the webinars is also on the ELA COE Local Moodle in the Discussion Forum and was also distributed by email to teachers and DACs

Reminder for retaining COE Local results for students • Score all student work down to the question level in order to indicate scores achieved by task (student scoring sheets are available on both moodles) • Make a hard copy or an electronic copy (or keep the original) of every student’s collection of tasks—met or not met • Make a hard copy or an electronic copy of every student’s score sheet—met or not met • Retain both copies for one school year

Data

Testing Progress Dashboard Now Open • Application in WAMS to assist districts with inventorying the completeness of their spring testing administration • “Of all the kids that will be attributed to our schools in the state accountability model or state report card, which students still must sit for a test?” • Have those kids tested? • What other tests have come back in our district? • Are student identifiers, demographics, and program flags accurate?

Testing Progress Dashboard: NEW • “Reason Not Tested” added FOR DISTRICT REFERENCE ONLY • “NNEP” column added to document outlier cases – English Learners in their first Spring test admin who have had disrupted US enrollment of less than 12 months over a longer period of time

Testing Progress Dashboard: Limitations • OSPI receives Smarter ELA and math records on a nightly basis when tests are sent for scoring or reach a new ‘post-scoring’ status i.e. reset or invalidated. • AIM testers are identified by registration status • WCAS is not reported nightly, only at the end of the administration

Testing Progress Dashboard “Why aren’t our 12th graders listed?” • Use Graduation Database to track which students have unfulfilled graduation requirements and assess accordingly • To keep “Participation expectations for state and federal accountability” separate from “Must fulfill a graduation requirement” • Technically, there is no “expectation” that a student retest; only that they continue to make progress toward graduation through tests, alternatives, or waivers

Technology

Technology Updates • Secure Browser is now supported for iOS 12.2 • Secure Browser is now supported for Chrome OS 72 & 73 • WCAP portal has been updated to list OS 67, 68, 69, 70, 71, 72 & 73 • Be sure to use at least OS 72.0.3626.117 if using Chrome OS 72 • Possible issue with Chrome OS 73: • Text-To-Speech (TTS) voice check fails on some devices (randomly) • Workaround: uninstall and reinstall the Chrome Secure Browser app

Previous webinar information • Go to the WCAP Portal: http://wa.portal.airast.org • Select the Test Coordinators card • Select Test Coordinator Resources • Select the Modules folder • Scroll down to the Assessment Update Webinars Overview section…

WCAP USER SUPPORT Questions regarding information in the Test Administration Manuals • Test Administrators and School Test Coordinators, contact your District Test Coordinator. • District Test Coordinators contact the OSPI Assessment Operations Team at: Assessment@k12.wa.us . Policy or Test Administration Questions • Test Administrators and School Test Coordinators, refer to the Test Administration Manual. If additional support is needed, contact your District Test Coordinator. • District Test Coordinators contact the OSPI Assessment Operations Team at: Assessment@k12.wa.us .

WCAP Contacts for Technology, System, or Program Issues TAs, SCs, and DCs contact the WCAP Help Desk (TAs and SCs must also alert the DC and Technology Coordinator of issues). The WCAP Help Desk is open Monday–Friday from 6:00 a.m. to 6:00 p.m. PT (except holidays or as otherwise indicated on the Washington Comprehensive Assessment Program Portal). Washington Comprehensive Assessment Program Help Desk Toll-Free Phone Support: 1-844-560-7366 Email Support: wahelpdesk@air.org

Assessment Update Webcast