February 4 th , 2014 Special Education “Huddle”

February 4th, 2014Special Education “Huddle” Welcome to this week’s Special Education Weekly “Huddle” • Dial in number is 1-866-764-6750 • URL http://connect.enetcolorado.org/data_services/ • Please use *# to mute your phone. You can unmute your phone using *#. • Support at: datapipeline.support@cde.state.co.us • Goal: Provide a weekly forum to answer LEA questions on Special Education Data Reporting.

Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones) • If you receive a call and need to pick up please disconnect from the webinar. • Enter your Name and your District when logging into the webinar (no password will be needed) • For today’s event, we will hold the Q&A session at the end of the presentation: • Type it in the Chat Box for a response OR • Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Webinar Etiquette Should you receive a call during the webinar, please hang up this call, answer the other call and then call the webinar number back please. When another call is answered while on the webinar all of the participants hear the hold music. Thank you 3

Agenda • HQOS • Special Education December Count Staff Inactive Rules • Status of defects/bugs • Reports • Technical Assistance Questions 4

HQOS • Not Yet Started • 6 • 4 - Code 4 The plan has been approved • 2 - Code 5 Correct and Resubmit to Pipeline • Awaiting Review • 4 • 1 – Code 5 Correct and Resubmit to Pipeline • 1 – Code 9 More information is needed to approve the plan or HOUSSE rubric • 2 – no codes • Awaiting Update • 3 • 3 – More information is needed to approve the plan or HOUSSE rubric 5

Special Education December Count Staff Business Rules On Friday, January 24th it was discovered that there were Special Education December Count Staff Rules that weren’t marked as Active and were put in production on Friday. We thought we had addressed all those issues last week but the rules continue to create unexpected errors on different rules. We will continue to address issues with these business rules as they arise. 6

Child and Participation Records Please check on your end to make sure the student is reported in both the child file as well as the participation file. NOTE: Students who are not receiving services but are included in your interchange files should not have a start date. Records with start dates are included in the Special Education December Count unless they also have an exit date and coincide with the collection. 7

Year to Year Check last year’s record count for staff and student to see if you are in the right ball park of numbers! 8

EXCEPTIONS By now ALL Grade to Age Exceptions should have been provided to CDE 9

REPORT BUGS HQOS AND THE DATA PIPELINE – ISSUES WITH SYSTEMS TALKING HAVE BEEN RESOLVED BUG 2737 – Year to Year Race Ethnicity Report – showing the codes instead of words. Report works BUG2691 –Flagging on Year to Year Reports is not correctly triggering when the difference is a negative. If you have + or – 10 provide an explanation BUG 2211 – Report Number of Students PPPS by Disability and Type of Service – only showing the disabilities where there is a count. Formatting issue. 10

Report Review Week Thursday January 30 – February 5, 2014 Report Review – STAFF and STUDENT. This is your opportunity to review reports in detail and make any data corrections you deem necessary to make sure you are reporting valid and reliable data. Any Student and Staff changes identified by the AU during this report review week MUST BE RESOLVED by end of this week. 11

February 5th Deadline Date by which the Administrative Unit must have generated a Complete December Snapshot and Approved their data in Pipeline The following signed reports are due • Student Data Validity Certification Report • Staff Data Validity Certification Report 12

REPORTS Student Reports • Number of Students Eligible for Special Ed Funding By Age Group, Disability and Setting • Number of Students Reported by Age Group, Disability, and Administrative Unit/ Agency/Facility of Attendance • Number of Reported Students Parentally Placed in a Private School By Disability and Type of Service • Number of Reported Students by Special Education Funding Status By Administrative Unit and Disability • Indicator 5: Number of Students Aged 6-21 by Educational Settings • Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in Special Education • Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories • Significant Year-to-Year Change Report By Age Group and Disability Ages 3 - 5 • Significant Year-to-Year Change Report By Age Group and Disability Ages 6 - 21 • Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 3 - 5 • Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 6 - 21 • Indicator 6: Number of Students Aged 3-5 by Educational Settings • Data Validity Certification Report-Student Staff Reports • Summary of Special Education Staff by Administration Unit, District & Job Class Category • Summary of Job Classification by District PURCHASED SERVICE STAFF • Core Content Teachers • Sped Directors & Child Find Coordinators • Data Validity Certification Report-Staff 13

Special Education Technical Assistance Helpful Hints If you have any questions or need assistance, please email the Data Pipeline Support Team Email: datapipeline.support@cde.state.co.us Additionally please email the data team. Gleason_k@cde.state.co.us; Heitman_l@cde.state.co.us; Bolger_o@cde.state.co.us; Baca_k@cde.state.co.us ; Vargas_S@cde.state.co.us In the subject line please provide the Administrative Unit Number and the District Code if applicable as well as the subject of your email. Please do not leave the same voice mail to more than one person or separate emails. We will respond to your inquiries as quickly as possible. Thank you 14

Contact Information • DataPipeline.Support@cde.state.co.us – New method for us to better meet and record LEA needs • Kristi Gleason 303-866-4620 – gleason_k@cde.state.co.us • Lindsey Heitman 303-866-5759 – heitman@cde.state.co.us • Orla Bolger 303-866-6296 – bolger_o@cde.state.co.us • Kathy Baca 303-866-6989 - baca_k@cde.state.co.us • Sonia Vargas 303-866-6649 – vargas_s@cde.state.co.us 15

February 4th, Huddle Thanks for joining us! Go Nuggets? NEXT HUDDLE: February 11th, 2014 16

February 4 th , 2014 Special Education “Huddle”