HOW TO MAKE ERROR ENTRIES?

HOW TO MAKE ERROR ENTRIES? PARCEL DEPARTMENT Presentation 3.4.3.1

Articles received Missent say one article with No 123 of XYZ SO intended for ABC SO entered at Serial 5 of the total 10 articles invoiced in the Parcel List

Articles found with re-use of used up stamps and removal of stamps say one PL with registration No 1001 of XYZ SO was found with re-use of used up stamps worth Rs 100/- entered in the Parcel list from XYZ SO at Sl No 2 of the total 3 articles invoiced EE No 002 XYZ Date Date of Despatch In your Parcel list dated ______ received at this office with total 3-Nil-3, one Parcel with registration No 1001 of XYZ SO, entered at Sl No 2/3, was found with re-use of used up stamps worth Rs 100/-. The same was despatched to the destination by this office. Date HSA

Articles received excess say one Parcel with registration No 124 of XYZ SO with the total entered in the list is 10 EE No 003 Office at Fault Date Date of Despatch In your Parcel List dated ______ received at this office with total 10-Nil-10, One Parcel with registration No 124 of XYZ SO was received excess. Hence a revised Parcel List with total 11-Nil-11 instead of 10-Nil-10 adding the said entry is required for file. Date HSA

Articles received short say one parcel with registration No 125 of XYZ SO entered at Serial 7 of the total 12 articles invoiced in the Parcel List was received short EE No 004 Office at Fault Date Date of Despatch In your Parcel List dated ______ received at this office with total 12-Nil-12, one Parcel with registration No 125 of XYZ SO entered at Serial 7/12 was received short. Hence a revised Parcel List with total 11-Nil-11 instead of 12-Nil-12 deleting the said entry is required for file Date HSA

Articles received different from the one entered in the parcel list say one PL with registration No 126 of XYZ SO was received instead of PL with registration NO 127 of ABC SO entered at SL 2 of the total 5 articles invoiced in the list EE No 005 Office at Fault Date Date of Despatch In your Parcel List dated ______ received at this office with total 5-Nil-5, one Parcel with registration No 126 of XYZ SO was received instead of PL with registration No 127 of ABC SO entered at Serial 2/5. Hence a revised Parcel List deleting the said entry and adding the correct entry with the same total as 5-Nil-5 is required for file Date HSA

Articles received with signs of damage or tampering say one Pl with registration No 1002 entered at Sl No 3 of the total 6 articles invoiced in the list of XYZ SO was received with signs of damage or tampering EE No 006 XYZ Date Date of Despatch In your Parcel List dated ______ received at this office with total 6-Nil-6, one Parcel with registration No 1002 of XYZ SO was received with signs of damage or tampering. The article was enclosed in a pro-cover and despatched to the destination by this office. The weight of the article was ascertained as 125 gms and that of the pro-cover was 180 gms. Date HSA

Parcel bag received with out seal or in torn condition say one parcel bag from XYZ SO was received with out seal or in torn condition EE No 007 XYZ Date Date of Despatch The Parcel bag from your office dated ______ to this office was received with out seal/torn condition. The same was opened by this office and the contents disposed off. Date HSA

Article received without parcel list say 2 articles with registration No 128 of XYZ SO and 129 of ABC SO were received in the Parcel bag from DEF SO EE No 008 DEF SO Date Date of Despatch Your Parcel bag dated ______ received at this office without a Parcel list. Two parcels with registration no 128 of XYZ SO and 129 of ABC SO were received in the said bag. A copy of the list was prepared and enclosed here. Kindly send a revised parcel list with the entries with total as 2-Nil-2 for file. Date HSA

Parcel list received with wrong total/with out total say parcel articles actually entered in the list was 5 but the total was struck wrongly as 4 EE No 009 Office at fault Date Date of Despatch In your Parcel List dated ______ received at this office with parcel articles entered was 5 but the total was struck wrongly as 4-Nil-4. Hence a revised Parcel list with correct total as 5-Nil-5 is required for file. Date HSA

Insured bag received with signs of damage or tampering say one insured bag from XYZ SO wasreceived with signs of damage or tampering EE No 010 XYZ Date Date of Despatch The Insured bag received inside the parcel bag from your office dated ______ was received with signs of damage or tampering. The bag was opened, with 2 insured parcel articles in it. The contents were disposed off in the usual manner Date HSA

Insured bag received with difference of weight say one insured bag received from XYZ SO with weight as 2500 gms instead of 2800 gms as noted in the label EE No 011 XYZ Date Date of Despatch The Insured bag received inside the parcel bag from your office dated ______ was received with the weight ascertained as 2500 gms instead of the weight noted as 2800 gms. The bag was opened, with 3 insured parcel articles in it. The contents were disposed off in the usual manner Date HSA

Insured bag received with out noting the weight say one insured bag received from XYZ SO with weight as 3500 gms but not noted in the label EE No 012 XYZ Date Date of Despatch The Insured bag received inside the parcel bag from your office dated ______ was received with the weight ascertained as 3500 gms but the weight of the bag wasn’t noted by your office in the label. The bag was opened, with 2 insured parcel articles in it. The contents were disposed off in the usual manner Date HSA

HOW TO MAKE ERROR ENTRIES?