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Requirements, Meetings , Teaming, Advisor Time

Requirements, Meetings , Teaming, Advisor Time. Class 2 Notes – Sections 1-3 CSC 492 – Senior Design – Fall 2019 Ms. Margaret Heil Director Dr. Jamie Jennings Technical Advisor (Section 1) Mr. Tanner Verber TA (Section 1) Dr . Ignacio Domínguez Technical Advisor (Section 2)

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Requirements, Meetings , Teaming, Advisor Time

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  1. Requirements, Meetings, Teaming, Advisor Time Class 2Notes – Sections 1-3 CSC 492 – Senior Design – Fall 2019 Ms. Margaret HeilDirectorDr. Jamie Jennings Technical Advisor (Section 1) Mr. Tanner VerberTA (Section 1) Dr. Ignacio DomínguezTechnical Advisor (Section 2) Mr. Richard Kaufman TA (Section 2) Dr. Lina BattestilliTechnical Advisor (Section 3)Mr. Michael DeHaanTechnical Consultant (Section 3) Mr. Zachary CleghernTA (Section 3)

  2. Class 2 Topics & Activities • System Requirements – Dr. Battestilli • Teaming Exercise • Preparing for Initial Sponsor Meeting • Meetings: Agendas & Minutes • Team Roles • Setting Up First Meeting & Time with Advisors

  3. System Requirements Dr. Lina Battestilli

  4. Team Exercise

  5. Team “A Team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.” The Wisdom of Teams,Creating the High-Performance Organization Katzenbach & Smith, 1993

  6. Sponsor Meeting Prep

  7. Team Meetings • Guided by an agenda • Purposeful • Recorded using minutes

  8. Agenda • Best when distributed prior to meeting • Helps team members to: • Prepare • Control • Maintain focus • Sample agenda on course website

  9. Agenda Contains information about the meeting: • When • Where • Begin – end time • Purpose & topics • Who will talk about what • Time allotted for each topic • Extra materials

  10. Meeting Details • Provide an agenda before meeting • Know and state the purpose of meeting • Determine and state desired outcome of meeting • Define time limits • Plan on time for consensus-building • Assign a recorder to write and distribute minutes

  11. Meeting Details • Assign tasks • Leave time to evaluate the meeting • Plan agenda for the next meeting

  12. Meeting Minutes • Record of team discussions & decisions • Record of task assignments & assignees • Used as a communication tool • Sample on course website

  13. Sponsor Meeting Action Items • Research sponsor & problem • Formulate questions • Prepare agenda – send rough draft to Ms. Heil (mrh) • Don't forget introductions • Clarify resources needed • Explore requirements • Ask the questions! • Appoint a recorder

  14. Team Roles - Team Software Process • Team Leader • Development Manager • Planning Manager • Quality/Process Manager • Support Manager

  15. Team Roles - Technical Function • Coordinator of • Requirements Analysis • Design • Implementation • Testing & Usability • Documentation

  16. Team Roles - Generic Managerial • Rotate Throughout Semester, If Possible • Team Leader [Information Technology (I/T) Lead] • Team Facilitator • Team Member

  17. Team Leader/Facilitator • Conducts Team Meetings • Encourages Participation by All Team Members • Ensures That Meeting Minutes are Taken • Leads Team in Decision Making Processes • Keeps Team Focused on Purpose or Task • Ensures Project File Maintenance

  18. Team Leader/Facilitator, Continued • Resolves Conflicts per Ground Rules • Clarifies & Summarizes Key Points of Meetings • Combines Ideas of Team Members to Help Reach Consensus • Sometimes Makes Final Decision • Updates Task Plan

  19. Team Member • Participates in Meetings & Decisions • Makes Suggestions • Clarifies Ideas • Freely Asks for Clarification • Helps to Establish & Follow Ground Rules • Completes Tasks • Prepares Presentations & Reports • Records Minutes • Evaluates Team Meetings

  20. Time with Advisors& Setting Up First Meeting

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