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Integrating Global Trade Management into Your Order Management System David Morgenstern Kewill

Integrating Global Trade Management into Your Order Management System David Morgenstern Kewill.

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Integrating Global Trade Management into Your Order Management System David Morgenstern Kewill

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  1. Integrating Global Trade Management into Your Order Management System David Morgenstern Kewill

  2. Order Management Integrated Global Trade Management:Provides compliance screening prior to order acceptance, and proper trade documentation (including international carrier manifesting) for shipment, driven directly through an Oracle interface.

  3. What does Global Trade Management require? • At time of order receipt • Screen individuals • Confirm Trade status of country of destination • Check embargo status of goods • Retain status of checks to support Trade Audit requirements • At time of distribution (if time lapse between order and shipment) • Re-screen all above elements • Complete appropriate documentation set for country (inc. customs, census, regulatory agency filings • Manifest shipment appropriately

  4. Denied Persons List BIS, Commerce Dept. Entity List BIS, Commerce Dept EAR General Orders BIS, Commerce Dept. Unverified List (BIS Red Flag) BIS, Commerce Dept. Debarred Parties List DDTC, State Dept. Other Weapons Proliferation Sanctions Bureau of Political-Military Affairs, State Dept. Specially Designated Nationals Terrorists, Narcotic Traffickers and the other Blocked Persons OFAC, Treasury Dept Foreign Terrorist Organizations State Department Convicted Factories Customs, Homeland Security Department Foreign Entities violating Textile Transshipment and Country of Origin Customs, Homeland Primary Money Laundering Concern Institutions List Treasury Department Australian Department of Foreign Affairs and Trade (DFAT) Monetary Authority of Singapore (Anti-Terrorism Measures United Nations Security Council Al-Qaida/Taliban Sanctions (UN) OSFI Consolidated List (Individuals & Entities) Canada OSFI Cumulative Warning List Office of the Superintendent of Financial Institutions Canada Combating Terrorism List Council of the European Union EU/UK Why would you need a system to do this?

  5. Process improvements could be a significant driver… Order Management Legal Before- 3 to 5 Hours, Minimum Order Management Shipping Accounting Int’l Carrier Accounting Shipping Often, days or weeks to complete process

  6. …as cycle time improvements can be dramatic. After – 3-5 Minute Turnaround Order Management Shipping

  7. Most build systems to provide Audit support…

  8. As the risk of not addressing the problem is increasing… • Budgeted Enforcement Expenditures are increasing – • Agency revenues have risen $7 for every $1 spent on enforcement • AES will enable faster identification of non-compliant organizations • Domestic as well as International Names must be checked • Fines and Penalties (Administrative and Criminal) • Up to 10 Years in Prison • $250,000 per person • $500,000 per organization • $11,000 per administrative violation

  9. How Can Your Oracle Deployment Support Global Trade Management? • Oracle standard workflow • ITM can be configured within a day • For DPS, no programming necessary • Centralize all screening activities around Oracle • Makes use of export compliance process and functionality already built into Oracle • Audit trial maintained in Oracle Export Compliance Workbench

  10. Components of the Solution Oracle ITM Adaptor International Screening International Documentation Multi-Carrier Parcel Shipping

  11. Oracle ITM Adaptor • Oracle provided tool to interconnect Oracle eBusiness Suite to Trade Compliance Solutions • Automates and Streamlines Regulatory Compliance and Logistics Processes • Leverages Existing data (eliminates duplicate data entry) • Packaged as part of the 11i eBusiness Suite

  12. International Screening Denied Party, Country, and Goods Screening Can happen multiple times in order process: Receipt of Order Shipment of Goods High Integration Need into/out of Oracle11i: Order Management (consignee name and country for screening) Distribution system (final screen checks before shipment) Currency is critical to demonstrable/auditable Compliance

  13. Future Plans for Enhancement International Documentation Documentation sets vary by Country High information requirements for document completion Identification of goods Tariff Applicable Requisite License information High Integration need into/out of Oracle 11i Order Entry (country of distribution) Distribution (Alignment of documentation sets JIT with shipment) Creation/Integration of documents at point of shipment accelerates revenue recognition

  14. Global Parcel Shipping Must Incorporate Worldwide Business Rules Customer directed Time-in-Transit Carrier Specific Ground vs. Air High integration need into/out of Oracle 11i: Order Management (customer carrier/service selection) Inventory (Item Deductions) Customer Service (Shipment Tracking) Accounting (Revenue Recognition) Coordination of executables (documentation and labels) and internal data (status and tracking) comprise integration elements

  15. How To Integrate GTM Into Order Management • Use Oracle’s own GTM Out of the Box functionality, the International Trade Management Adaptor (11.5.10 and up) • If below 11.5.10, use XML messaging or other solution

  16. Overview of Oracle GTM

  17. Technical Details • ITM comes with pre-configured export compliance workflow • You can create an order type or modify an existing order type to use workflow • ITM Posts an XML message HTTP or HTTPS

  18. ITM Workflow

  19. ITM Messaging • Oracle ITM Adaptor sends XML messages according to “trigger points” in the workflow • Oracle XML Gateway receives and parses response from partner system, and takes appropriate “action” if there are compliance issues

  20. ITM Messaging

  21. Security • All XML messages are sent via HTTPS • You can indicate that all posts will go through and come from a proxy server

  22. Phasing of ITM • Oracle is taking a phased approach to providing Export/Import compliance functionality • We are currently in Phase 1

  23. Phased Rollout

  24. Non-ITM integrations • Customers who might not use ITM: • Below 11.5.10 • Customers whose needs cannot be met by the ITM workflow • These customers can still integrate with an export compliance system • Oracle would be “tweaked” so as to output an XML file at desired trigger points

  25. ITM Export Compliance Screen Shot

  26. Order Management Screen (integrated ITM)

  27. Order Management (with screening notification)

  28. Benefits of an Oracle Integrated Global Trade Management System • Reduced Cost • Minimize resources required to meet compliance needs • Improved Cycle Time • Processing time for compliance can be reduced by 50% or more • Extend Scalability • In-line deployment can scale to meet needs without adding resources • Audit Support • Clear, consistent articulation of standards utilized to meet compliance obligations across the enterprise

  29. Integrating Global Trade Management into Your Order Management System David Morgenstern Kewill

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