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Ch 3 & 4

Ch 3 & 4. Project Planning & Management. What We Must Do. Define: determine scope and specifications. Plan: break the project into pieces that can be assigned and tracked. Schedule: determine effort, dates and assignments. Monitor: track progress and deadlines

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Ch 3 & 4

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  1. Ch 3 & 4 Project Planning & Management

  2. What We Must Do • Define: determine scope and specifications. • Plan: break the project into pieces that can be assigned and tracked. • Schedule: determine effort, dates and assignments. • Monitor: track progress and deadlines • Correct: recognize problems and make corrections

  3. Scope and Specification • Business Objective • Business Solution • Contribution to the organization’s mission • Technical Objective • Technical Solution

  4. Capture Process Store Retrieve Analyze Publish Transaction System Reporting System (warehouse) Functions of Information Processing

  5. Define the Project • Demand from lone zealot • Too much demand • In search of demand Make sure you understand whether there is demand and where that demand is coming from

  6. Assess Your Readiness(Litmus Test: see text) • Strong sponsors 60% • Compelling business motivation 15% • IS/Business partnership 15% • Analytic culture 5% • Data availability 5%

  7. Readiness Improvement High level business analysis Identify key strategic initiatives Performance indicators & metrics Core business processes monitored (Critical Success Factors) Project impact on key metrics

  8. Cost/Benefit • Benefit • New business in current lines • Decreased cost of doing current business • Increased service • New business opportunities • Identify opportunities or avoid problems.

  9. Planning • Identify milestones, tasks and activities • Identify dependencies • Estimate Time • Set start and finish dates • Assign resources (people)

  10. Planning Chart

  11. Tracking

  12. Notes • It can take 8-10 hours per attribute to prepare the warehouse • Inflate estimates to account for surprises (there will be surprises) • Include formal user acceptance after each deliverable/milestone

  13. Managing the Project • Special Concerns • Cross Functional participation • Iterative development • Data problems • Elevated visibility • 50%-80% failure rate

  14. Managing the project • Status meetings (weekly, regularly scheduled) • Progress reports • Work accomplished • Work planned for the next period • Concerns or issues (schedule or political problems) • Updated planning matrix

  15. Management Tasks • Monitor progress • Track issues • Control and document changes • Manage expectations

  16. Scope Creep IT people would like to say “Yes.” While any single change may be OK the total often becomes a real problem. • Just say “No” • Zero-Sum (“What will we have to give up?”) • Expand the scope (and the time and the budget).

  17. Interviews • Individual or group • Roles • Lead Interviewer • Scribe • Pre-interview research • Questionnaire • Agenda • User Preparation • Write-up

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