“THIS MEETING WILL COME TO ORDER”

1. “THIS MEETING WILL COME TO ORDER” ParlimentaryProcedure

2. THIS MEETING WILL COME TO ORDER!! • Goals of the Program • Overview • Types of Assemblies • Basic Principles of Parliamentary Procedure • Kinds of Rules

3. GOALS OF THE PROGRAM • Understand the basic concepts • Develop skills in making motions, reports and problem solving • Enable member’s full participation in business meetings

4. WHAT WE WILL COVER • Definitions • Basic Principles • Motions • Voting Methods • Agenda

5. Parliamentary Procedure • “The objective of parliamentary procedure is to insure the right of the minority to be heard but serve the majority opinion”

6. PARLIAMENTARY PROCEDURE • Set of finite rules covering a set of circumstances • Not arbitrarily set • Evolved since the 5th century • Establish an order, fair approach to decision making • Universally recognized

7. FOREMOST AUTHORITY • ROBERT’S RULES OF ORDER • All rules discussed can be found in Robert’s Rules of Order

8. TYPES OF ASSEMBLIES • Mass meetings; accomplish goals and objectives • Legislative bodies; enact laws • Conventions; meetings of delegates • Established organizations

9. BASIC PRINCIPLES OF PARIAMENTARY PROCEDURE • Consider one thing at a time • Ensure justice, courtesy and equal treatment to all members • Serve the will of the majority • Preserve the right of the minority to be heard

10. CONSIDER ONE THING AT A TIME • The most recently made motion is the immediate pending question • It’s the only one to occupy the current discussion

11. ENSURE JUSTICE, COURTESY AND EQUAL TREATMENT TO ALL MEMBERS • Basic rights and privileges of membership • Courteous and polite manner • Ample opportunity for an effective expression of opinion

12. SERVE THE WILL OF THE MAJORITY • Majority rules • The most basic tenet of democracy

13. PRESERVE THE RIGHT OF THE MINORITY TO BE HEARD • Safeguard the right of the minority to be heard • Guard the minority opinion • Right to full expression

14. OVERVIEW OF THE RULES • Laws of the Land • Corporate Charter • By Laws • Policies • Convention Standing Rules • Parliamentary Procedure

15. KINDS OF RULES • Laws of the Land • Paramount rules that govern us • May not enact rules that violate civil law

16. KINDS OF RULES • Corporate Charter • Names the organization • Clearly states objective

17. KINDS OF RULES • By Laws • Set limits • Officers and Committee’s duties • Chain of command • Notice well in advance to amend • May never be suspended

18. KINDS OF RULES • Convention Standing Rules • Specifically designed to make the business of the delegates run smoothly

19. KINDS OF RULES • Parliamentary Procedure • Rules that speak to the mechanics of a business meeting • If the bylaws and policies are silent, then Parliamentary rule prevails

20. DECORUM • Establish practices and customs for procedure • How we conduct ourselves at meetings • What we say, when, and to whom

21. EXAMPLES OF DECORUM • Remarks by members are made by and thru the chair • Only one person may occupy the floor at a time • Can only claim the floor if assigned by the presiding officer • Show courtey for an office; use of titles

22. LET’S REVIEW

23. MOTIONS • Main motion • A mechanism to introduce business for consideration

24. ANATOMY OF A MOTION • Member receives recognition • States the motion • Another member seconds the motion • Chair states the question on the motion • Members debate the motion • Chair puts the question • Chair announces the result

25. RECEIVE RECOGNITION • From the meeting chair • Chair will assign you the floor • Large meeting/Convention • Go to a microphone • Check to see if pro and con microphones are designated • Smaller meetings – raise your hand

26. STATE THE MOTION • Begin with “I move that . . .” • Conclude with the exact wording of your motion • Use straightforward language • Stated in the positive • Contains only one proposal

27. ANOTHER MEMBER SECONDS THE MOTION • “Second” or “I second the motion” • Without a second the motion dies for lack of a second • Any comment about the motion is considered to be a second • A member is allowed to second a motion that they oppose

28. CHAIR STATES THE MOTION • “It has been moved and seconded that we … (stating the motion’s exact words). Is there any discussion?

29. EXAMPLE OF A PROPERLY WORDED MOTION • “ I move that we operate a concession stand at all home games to benefit the marching band’s Uniform Fund”

30. MEMBERS DEBATE THE QUESTION • Members may fully express their opinions • Members need to understand the rules of debate • Motion to limit or extend the limits of debate • Cannot yield unexpired time • Direct all questions to the chair • Appropriate timer for motions that will improve or dispose of the existing motion

31. DEBATE TIPS FOR THE CHAIR • When presiding over a debate • Alternate the pro and con • Be courteous to everyone • Be sure that the precise question is known • Use rules of time and decorum • Be sensitive to the groups wishes • Be ready to put the question to a vote as soon as the group is ready

32. CHAIR PUTS THE QUESTION • No further discussion • Put the question to a vote • Repeat the question clearly • Give precise instructions • Announce the results • “The yeses have it, the motion is carried, and the Concession Stand committee is ordered to begin wok on the project.”