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End Use Reporting

End Use Reporting. What is it? Why do it? How do we successfully obtain reports? Honoring Consignees No really, why do we do it?. End Use Reporting. What are “End Use Reports”? A tool for collecting statistical data Date of clearance, condition, distribution details

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End Use Reporting

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  1. End Use Reporting • What is it? • Why do it? • How do we successfully obtain reports? • Honoring Consignees • No really, why do we do it?

  2. End Use Reporting • What are “End Use Reports”? • A tool for collecting statistical data • Date of clearance, condition, distribution details • A tool for collecting media • Photos, video and audio interviews. • A tool for collecting stories • Who benefitted? • A tool which increases recurrence of donation

  3. End Use Reporting • Why do we need these reports? • Supporters • If we don’t share information will we lose them? • Auditors • Accountability and integrity. • Supports putting GIK value on your books • Donors • They want to see donations handled well • Is it reaching those in need? • Supporting corporate responsibility initiatives of Donor

  4. End Use Reporting • Techniques for obtaining the reports (It’s not easy and there is no magic bullet) • Having succinct, easy to complete forms • Be careful not to add more to an overflowing plate • Setting the right expectations upfront • Make clear from the beginning the schedule of events • Being rhythmic, intentional and clear • Set a regular time for follow-up, anticipate questions, get to the point • Don’t feel “bad” for asking

  5. End Use Reporting • Honoring our Consignee/Partner • Recognize the consignee’s time constraints • Treat them like the heroes they are • They are our medics, rushing to the aid of the fallen • So…why do we really need these reports? Stories • What is the value of personal stories over the value of the high level statistics?

  6. “JESUS FED 5,000 PEOPLE TODAY!” • 1,000 were school aged children • 1,500 were stay at home working moms • 1,000 were post partum women • 1,500 were male • Of which: • 17% - Tent Makers with 4 fingers on their right hand • 30% - Shepherds 80% of the time and Carpenters 20% • 21% - Carpenters with Carpal Tunnel Syndrome • 25% - Wine Press Specialists with Stinky Feet Disease • 7% - Other

  7. End Use Reporting • Woman at the well • Lazarus • Peter • Paul • You…. • Liduine Mpawenimana

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