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E-Books Administration/ Implementation @ DCU

E-Books Administration/ Implementation @ DCU. Mary Kiely 2011. The way we were. DCU in 2008 IReL ebooks (ACLS, Oxford Ref – A-Z databases) Local requirements for DCU Library Making use of existing e book collections

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E-Books Administration/ Implementation @ DCU

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  1. E-BooksAdministration/ Implementation @ DCU Mary Kiely 2011

  2. The way we were • DCU in 2008 • IReL ebooks (ACLS, Oxford Ref – A-Z databases) • Local requirements for DCU Library Making use of existing e book collections What about DCU user needs? – assess undergraduate/postgraduate text book requirements and ebook availability

  3. How to proceed? • SL core text lists (400 titles) distributed 2 major aggregators • IReL ebook collections – sourcing marc records from suppliers • Dual approach • - Pilot to assess availability of undergraduate/postgraduate texts • - Get the ebooks purchased via IReL onto the catalogue

  4. Strand 1 - Ebook Collections – uploading to the catalogue • Marc records – Problems with some suppliers • Time and effort involved • Required fields/subfields not present e.g. 856 • Punctuation not correct • Subfields not in right order • AACR2 rules not adhered e.g. 700’s

  5. Strand 2 -Piloting for ebooks Jun 08-Jun 09 • Communicating Pilot to the schools • Formula cost neutral approach - 2 print = 1 e • Purchasing model “one off purchase” preferred. • Workflow – Maintain current print workflow (no central catalogue for ebooks)

  6. Strand 2 – cont… • New procedures put in place ; SLA/AL • Actual Workflow – card copied, placed order for less print, checked aggregator/publisher ; ebook ordered or remaining print ordered via Acquistions. • Items received / catalogued – priority treatment to get on catalogue • Copy existing marc record for single titles – amend accordingly

  7. Letting users know…

  8. Subject Librarian Page on Intranet

  9. Pilot Outcomes • 176 ebooks received ; 36% of orders checked received as ebooks • Turnaround time – huge benefit • Usage - ACLS

  10. Added Marc Records Feb 08

  11. Pilot – issues to consider… • Not as straightforward as print ordering • Much communication with publishers • Suppliers – Variety is the spice of life 3 main aggregators + various publishers Issues with publishers Issues with aggregators – platform, fees, DRM etc.

  12. Beyond the pilot – embedding into the workflow • Library e book policy further refined Formula revised 2 copies – replace 1 print with e 3-4 copies – replace 2 print with e 5+ copies replace 3 print copies with e Maximum Print is 5 where one ebook is purchased • Ebook workflow incorporated into Acquisitions /Cataloguing – focus on 3 main aggregators and main publishers • Ebooks – priority given @ ordering/cataloguing

  13. Month Received Title of E-book URL

  14. DCU Ebooks on the Catalogue

  15. Individual Purchased Items by Subject 2008/09 2009/10

  16. Where are we now? • Workflows changed not lessened - shifted resourcing - fewer copies of print–work involved in managing e collections • Suppliers – Variety is still the spice of life! • - still not streamlined – purchasing models, different platforms, licensing issues, copying rights etc. • Watch for: • - Content and cover not the same • - Pricing and aggregators

  17. Price Differences Between Aggregators * There is also an annual hosting fee for Aggregator B

  18. Usage – a snapshot

  19. Number of Title Accesses for Each Calendar Year

  20. Top 10 Used E-Books and Print Usage Comparison

  21. Example of Usage Where There are Different Editions of a Title

  22. Most Used Print Titles

  23. Student’s Comments from Library Survey Keep up the good work! and please keep up the electronic access to books and journals. If possible I would like more e-books on hard to find publications. Excellent service, and staff. I would like to see a more integrated way of downloading publications (e.g. to PC, iPod, or i-Pad type devices), using one format (e.g. to PC, iPod, or i-Pad type devices), using one format (e.g. PDF or some open source format). Different publishers have different ways of presenting information online, I would prefer a more unified approach. I would like to see more publications available in downloadable formats - negating the need to renew books. They could expire once a student leaves DCU and they could be carried around electronically. I would like to have greater access to e-books as invariably books I look for in the library are out on loan and a 48hour loan on those available is often not long enough The services are really great and help me loads but i'd love if there were more ebooks!

  24. Future trends • Central e book catalogue – e.g. Swets • Purchasing models more complicated – core text – recent offers. • Technology – Embracing the change • “If they need it, they will read it” - Content is key

  25. CMS Team – Handling ebooks Betty Bowden Daniel Seery Christina Byrne Claire Mason Barbara Rosinska

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