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STIP Meeting April 20-21, 2005

Office of Scientific and Technical Information. STIP Meeting April 20-21, 2005. United States Department of Energy. The Range of OSTI Activities. Sharon M. Jordan Assistant Director. OSTI Organization OSTI’s Internal and External Roles Products/Services The STI Program. FY 2005 Overview.

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STIP Meeting April 20-21, 2005

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  1. Office of Scientific and Technical Information STIP Meeting April 20-21, 2005 United States Department of Energy The Range of OSTI Activities Sharon M. Jordan Assistant Director

  2. OSTI Organization OSTI’s Internal and External Roles Products/Services The STI Program FY 2005 Overview US Department of Energy Office of Scientific and Technical Information

  3. Administration and Information Services Office of the Director Brian A. Hitson, Associate Director Walter L. Warnick, Director Ralph L. Scott, Deputy Director Vincent J. Dattoria, Sr. Technical Advisor U.S. Representative to International Agreements Classified Information Program Manager Cost-Reimbursable Program Manager International Information Exchange Program Manager Lead for Budget Formulation and Execution Contracts Manager Financial Manager Lead for Acquisitions and Purchasing 1 Science.gov Way (Facility) Operations Manager Records Manager Lead for Document Conversion FOIA Requests Manager Classified Repository Manager Unclassified Repository Manager Lead Document Security Reviewer Lead Subject Matter Analyst Electronic Arts Designer Lead for Personnel, Information, and Physical Security Lead for Training and Personnel EEO/Diversity Program Manager Federal Energy Management Program Manager Information Systems Program Integration Karen J. Spence, Assistant Director Sharon M. Jordan, Assistant Director Computer Operations ManagerCyber Security ManagerDOE Reports PublisherDOE R&D Accomplishments Publisher Electronic Publications Manager Energy Citations Database ManagerLead for Customer Liaison Lead for e-Prints Lead for Interagency Reports Lead for IT Infrastructure Lead for Information Product Requirements Lead for IT Systems Development and Maintenance OSTI Product Portfolio Manager Performance Metrics Manager Reference Linking ManagerTelecommunications Manager Consortia Purchasing Manager STI Database Historian DOE Report Processing ManagerEnergy Digital Librarian Lead for E-gov Initiatives Lead for Laboratory and Operations Office Relations Lead for Headquarters Program Relations Lead for Interagency Partnerships Lead for Outreach and Communications Harvesting ManagerLead for STI Policy and PracticesScience.gov Manager Lead for Strategic Planning Federal R&D Project Summaries Manager DOE R&D Project Summaries ManagerSoftware and Report Requests Manager Office of Science Communications Liaison US Department of Energy Office of Scientific and Technical Information

  4. Budget and Staffing Over Time US Department of Energy Office of Scientific and Technical Information

  5. OSTI is a component of SC’s IM office (SC-33) SC-33 includes IT and corporate systems “TIMP” is no longer a budget line item Opportunities to make science and scientific information more visible OSTI and the Office of Science US Department of Energy Office of Scientific and Technical Information

  6. Relationship with Office of Communications To make science more visible: • World Year of Physics • AAAS, NSTA, other exhibits To support science communications • Expertise with e-journals and searching • Web policy and practices • Publications and images US Department of Energy Office of Scientific and Technical Information

  7. OSTI continues to work with a number of HQ Programs on projects specific to their needs EIA partnership on STI plus other docs EE Programs seeking STI in specific subject areas (e.g., geothermal) STI and Other DOE Programs US Department of Energy Office of Scientific and Technical Information

  8. OMB requirements Peer review of scientific information OMB issued final guidance December 17, 2004 Follows Information Quality Act of 2002 DOE implementation due June 2005 for 1st set Web content ICGI working groups Taxonomies Access, search, etc. In Federal arena … looking out for impacts to STIP US Department of Energy Office of Scientific and Technical Information

  9. PEER REVIEW OF GOVERNMENT SCIENCE DOCUMENTS http://www.whitehouse.gov/omb/inforeg/infopoltech.html • Applies to: • "influential" scientific information - information the agency reasonably can determine will have or does have a clear and substantial impact on important public policies or private sector decisions • "highly influential scientific assessments," which could affect the public or private sector by more than $500 million in any one year or which are novel, controversial, or precedent-setting or are of significant interest to more than one agency US Department of Energy Office of Scientific and Technical Information

  10. International: ETDE • Portugal joined ETDE in Feb., bringing total to 16 countries • ETDEWEB continues to grow: over 3.5 million records, 115,000 direct full text and many more with links • Special project in 2004: close to 300,000 records now have DOIs in ETDEWEB • Added the ability to download citations and make newer PDFs fast Web viewable • In 2004, access to ETDE opened to many developing countries, supporting the G8 Energy Ministers' commitment to push energy technologies to developing world. US Department of Energy Office of Scientific and Technical Information

  11. International: ETDE August 2004: Secretary of State Colin Powell issued a cable to all U.S. embassies announcing availability of ETDE to developing countries in support of the G8 Energy Ministers' goal to push energy technologies to the developing world.  "State Department officials at embassies and consulates in the following countries are strongly encouraged to communicate this new access to their government counterparts in each country as well as to research and academic institutions/societies where appropriate . . . The U.S. Department of Energy's Office of Scientific and Technical Information, within the Office of Science, fulfills U.S. obligations to the ETDE agreement." US Department of Energy Office of Scientific and Technical Information

  12. International: INIS • INIS now has 113 countries and 19 international organizations involved • INIS will be demonstrating new INIS database end of April, which enhances full-text linking capability US Department of Energy Office of Scientific and Technical Information

  13. The STI Program Through the Decades 1940’s 1950’s Atomic Energy Commission Created Technical Information Program Established Nuclear Science Abstracts Began Microcard/Microfiche Program Full Text Dissemination of STI to GPO Atoms-For-Peace Program 1960’s Computer Technology Used International Nuclear Information System (INIS) Created 1970’s 1980’s AEC abolished; ERDA Established Energy Data Base (EDB) Began ERDA Abolished; DOE Established DOE O 1340.1 includes Technical Reports Technical Information Meetings Initiated International Energy Technology Data Exchange (ETDE) Non-nuclear Energy Information Shared Hierarchical Data Structure DOE STI Orders Created 2000’s 1990’s Web Information Tools Distributed Searching Relevancy ranking Alert Services Technology Innovations Increased STI Usage via Web Electronic Transition Complete Digitization of Report Literature Evolution of the Internet Streamlined Directive STIP Strategic Plan DOE Collaboration w/GPO Adopted Dublin Core US Department of Energy Office of Scientific and Technical Information

  14. Chronology of STIP, Pre-Web US Department of Energy Office of Scientific and Technical Information

  15. May 1997 May 2000 EnergyFiles Unveiled at Physical Sciences InForum ‘97 Workshop Convened June 1997 August 2000 R&D Project Summaries Federal R&D Project Online Summaries Available September 1997 August 2000 STIP Strategic Plan Issued GrayLIT Network Available September 1997 November 2000 Information Bridge Available PrePRINT Alerts to DOE Available April 1998 April 2001 Information Bridge Available Science Information to Public Workshop Conducted October 1998 May 2001 Electronic Report Submission Subject Portals Capability via E-Link Available March 1999 September 2001 R&D Accomplishments Energy Citations Available Database Available April 1999 November 2001 EnergyFiles EnergyPortal Electronic Reporting Search Available Goal Completed October 1999 January 2002 PubSCIENCE Available Data Harvesting Initiated January 2000 December 2002 PrePRINT Network Available Science.gov Officially Launched Internet Era of DOE STI US Department of Energy Office of Scientific and Technical Information

  16. 2005 and beyond - We’re not done yet!.... Internet Era of DOE STI (cont.) PrePRINT Network expanded ScienceLab launched July 2003 April 2004 Renamed E-print Network NSTA National Convention SRC launched to Science.gov 2.0 launched May 2004 April 2005 DOE community Relevancy ranking introduced US Department of Energy Office of Scientific and Technical Information

  17. Path to comprehensiveness Patents Conferences Efficiency improvements E-Link and Dublin Core integration Data clean up Harvesting Measurable Progress since last year US Department of Energy Office of Scientific and Technical Information

  18. Special Delivery to DOE • Two weeks old, ‘born’ April 11, 2005 • For DOE and DOE contractors only • Offers features not yet seen in our public products US Department of Energy Office of Scientific and Technical Information

  19. IP Address authenticated (DOE sites) Can view unclassified, unlimited categories of bib data and full text; searches run across all bib data Registered users, logged in Can view ALL bib data and unclass., unlimited FT; then request approval for other categories Registered users, with specific access approval Can view ALL bib data, all unlimited FT, and FT for which they have been granted specific access approval SRC Access Policies Finely Tuned US Department of Energy Office of Scientific and Technical Information

  20. Defined Category-by-Category (see chart) Individual Documents by Individual Requestor (service shift) Scanning upon Request (free) Merging Data Cleanup for Documents and Records (sunset and release dates) Document Access Approvals US Department of Energy Office of Scientific and Technical Information

  21. Alert Service • Recently added to: • Science.gov • E-Print Network • SRC US Department of Energy Office of Scientific and Technical Information

  22. Recently upgraded to include relevancy ranking, author search in Web sites, and postscript to PDF conversion. • Alert Service offered to patrons of ArXiv, as one of sources in E-Print Network. • Now combines full-text searching of over 590,000 e-prints and 17,200 Web sites, as well as links to 2,300 science societies. US Department of Energy Office of Scientific and Technical Information

  23. At http://arxiv.org/ is stated: The Cornell University Library acknowledges the support of Sun Microsystems and U.S. Department of Energy's Office of Scientific and Technical Information (providers of the E-Print Alert Service, which automatically notifies users of the latest information posted on arXiv and other related http://www.osti.gov/eprints/arxivalerts.html is a special interface for the eprint archive patrons Leveraging Alert Service US Department of Energy Office of Scientific and Technical Information

  24. Focus areas for STIP • STI Policy • Distribution of effort • Data consistency • Source data (numeric data) • Future of reference linking • Archival/preservation • Backfiles/digitized legacy docs US Department of Energy Office of Scientific and Technical Information

  25. Policy – Philosophy or fundamental values; sets framework; states purpose; other directives flow from policy. Order – Objectives, requirements, and responsibilities. Notice – Timely notifications of changes. Manual – More specific requirements Guide – Non-mandatory best practices. DOE Directives Hierarchy DOE O 241.1A DOE G 241.1-1A US Department of Energy Office of Scientific and Technical Information

  26. In a distributed STI environment, OSTI’s actions affect you – and vice versa. We understand that we do not own the full text. Value-added service is our goal. Making Accommodations US Department of Energy Office of Scientific and Technical Information

  27. Rethinking Business Rules For a Broader, Distributed STI Program • Many of our business rules written for reports • Distribution of product types – journal citations, conference papers – required revisions US Department of Energy Office of Scientific and Technical Information

  28. DOIs: The Opportunity • CrossRef membership offers capability to assign DOIs to DOE’s documents • If site provides a DOI, we will retain it in record • For documents in IB which have no DOI, OSTI will acquire one via its CrossRef subscription • Coordination up front is our goal US Department of Energy Office of Scientific and Technical Information

  29. Emerging issue is data as a key source information Data management issues follow similar rationale to STI Also opportunity for linking text and data Information and Data US Department of Energy Office of Scientific and Technical Information

  30. Reference Linking • Proof of concept: To link full-text documents cited in the references of DOE reports in the Information Bridge. • Purpose: To demonstrate linking of resource material within a document. US Department of Energy Office of Scientific and Technical Information

  31. OSTI will continue to offer to prove concept No requirement to participate – the choice is yours Sites that are offering similar service will be excluded Reference Linking Proposal US Department of Energy Office of Scientific and Technical Information

  32. NARA dialog ongoing OSTI poised for new practice Proposed: For site-hosted documents, OSTI to download and keep copy for “backup” access if needed and long-term preservation Access would remain as distributed function Archival/preservation US Department of Energy Office of Scientific and Technical Information

  33. OSTI will soon be set to add digitized full text to records (FT scanned or MF blowback) Multiple sources to be coordinated (INIS, OSTI, labs) Originating site is the ‘final’ authority Digitizing Backfiles(Legacy Documents) US Department of Energy Office of Scientific and Technical Information

  34. Goals Still Targeted Software (ESMS) • Still in the works • Web 241.4 • Online searchable catalog US Department of Energy Office of Scientific and Technical Information

  35. Location Methods Preferences Scope Stats Tell a Story US Department of Energy Office of Scientific and Technical Information

  36. Site-Hosted vs. Submitted Full-Text US Department of Energy Office of Scientific and Technical Information

  37. Harvested vs. Submitted STI US Department of Energy Office of Scientific and Technical Information

  38. Publicly Released Categories FY2001-FY2005 Number from OpenNet, not Elink Submitted as OPN Doc Type = “Technical Report” US Department of Energy Office of Scientific and Technical Information

  39. Trends in Journal Articles Announced to OSTI FY2001-FY2005 US Department of Energy Office of Scientific and Technical Information

  40. Published Citations Are Gaining on Gray Lit FY2001-FY2005 US Department of Energy Office of Scientific and Technical Information

  41. Limited Access STI Covers Range of Possibilities FY2001-FY2005 US Department of Energy Office of Scientific and Technical Information

  42. Comparison of Collection Methods FY2001-FY2005 FY2005 numbers are as of March 31, 2005 US Department of Energy Office of Scientific and Technical Information

  43. How can we make STI more visible, used and praised? How can we make STI coverage more comprehensive? How can we make the STI process more efficient and effective? How can we make the STI role more valued? How can we innovate and “push the envelope” without causing undue burdens? US Department of Energy Office of Scientific and Technical Information

  44. STIP brings a lot of resources to the table Over the next two days, how will we use those resources to broaden STIP horizons in the coming year? US Department of Energy Office of Scientific and Technical Information

  45. Speaking of progress … Farm Livin' Is the Life for Me! US Department of Energy Office of Scientific and Technical Information

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