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Community School Strategic Site Plan & Budget Development

Community School Strategic Site Plan & Budget Development. Winter 2012-13 Primer. ROADMAP. (1) Superintendent’s Appreciation. (4) Supports Overview & Program/Strategy Oppts. (2) Differentiation: Self Assessment & Lanes. (5) CSSSP Tool Training & Support.

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Community School Strategic Site Plan & Budget Development

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  1. Community School Strategic Site Plan & Budget Development Winter 2012-13 Primer

  2. ROADMAP (1) Superintendent’s Appreciation (4) Supports Overview & Program/Strategy Oppts (2) Differentiation: Self Assessment & Lanes (5) CSSSP Tool Training & Support (3) Before & After Your Budget Session (6) Budget Development Training & Support CSSSP & Budget Development Primer (Winter 2012-13)

  3. (1) Superintendent’s Appreciation Dear OUSD Staff, Parents, and Community Members: On behalf of the OUSD leadership, thank you! In our second year of the Community School Strategic Site Plan (CSSSP or C3SP) process, let’s celebrate our collaborative efforts in serving all children in every neighborhood by providing high quality community schools where children, adults, and community thrive. We are committed to creating and sustaining a district of community schools capable of supporting the unique needs of each child and to link caring school communities with Oakland neighborhoods across our city. We believe that each child in Oakland must be ready to succeed in college, community, and careers that lead them to healthy and happy lives. With these beliefs, we engage in creating a Full Service Community School District filled with Full Service Community Schools. Every school will act as a resource and service hub that connects with local partners to help build healthy and vibrant schools and communities. Learning lessons from and building upon the first year’s experiences, we continue to strive for alignment, effectiveness, and efficiency. The CSSSP is closely aligned with the larger organizational strategic plan, Community Schools, Thriving Students; CSSSP & Budget Development Primer (Winter 2012-13)

  4. but we must also synchronize with other school-based instruments such as theWestern Association of Schools & Colleges (WASC) accreditation and our district’s pioneering School Quality Review (SQR) process. In addition to satisfying compliance requirements and guiding the allocation of categorical funds, the CSSSP is a multi-year road map for each school to become actualized as a Full Service Community School. This new school site plan has been developed by a team of cross-departmental leaders in OUSD under the advisement of principals and community leaders. The 2011-2012 Community Schools Strategic Site Plans represented our first steps in the development of each site’s priorities for the 2012-2015 school years. This next step for 2012-13 will represent the deepening, enhancing, and refinement of each school’s groundwork. Last year, each site created a Community School Leadership Team, incorporating members of the School Site Council (including English Language Advisory Council (ELAC), the principal, parents, teachers, staff), and in secondary schools, student member(s). Additionally, each school recruited their afterschool partner, as well as another key community partner, to become members of the Community School Leadership Team. This leadership team will continue to analyze data, enhance strategies, and drive the development of the CSSSP for their school and supported through a collaborative engagement process that utilizes the recently adopted Meaningful Family Engagement Standards (adopted by OUSD in Spring 2012).In our second year of implementation, we are excited about supporting every school community to collaborate in service of building Full Service Community Schools across Oakland. As leaders of a Full Service Community District, we are committed to providing the conditions for this critical work to happen. I thank you for your engagement, leadership, and commitment to supporting the development of community schools and thriving students across Oakland. Thank you! CSSSP & Budget Development Primer (Winter 2012-13)

  5. (2) Differentiation: Self Assessment & Lanes Schools will complete the enhanced 2012-2013 CSSSP Self Assessment (next slide), which will combine with other key feedback to differentiate schools into “lanes” for appropriate supports and expectations. Emerging Thriving Developing CSSSP & Budget Development Primer (Winter 2012-13)

  6. Community Schools Strategic Site Plan SELF-ASSESSMENT • DUE to Executive Officer School Name: __________________________ Use this self-assessment to guide outcomes/support for Community School Site Plan Development for your site. Outcomes and support will be differentiated for Emerging, Developing and Thriving schools and leverage site and district assets. Central Support Partners and ExOs will weigh in on the assessment. CSSSP & Budget Development Primer (Winter 2012-13) 6

  7. (3) Before & After Your Budget Session BIG PICTURE:For ALL schools… Emerging Developing Thriving …and additional differentiated “Before and After” details on the following slides. CSSSP & Budget Development Primer (Winter 2012-13)

  8. Community Schools Strategic Site Plan Differentiated Outcomes EMERGING: Community School Site Plan Development looks like: • Support Includes: • CSSSP Mini Retreat on collaborative leadership, priorities • Co-facilitation for site SSC Meetings, ELAC/SSC establishment support • Monthly Data Analysis and Action Planning during Region/Network PL • Strategic CSSSP Leadership Workshops 1,2,3,4 • Master Scheduling, Strategic Staffing & Budget Development Workshops • On-site tech support with tool CSSSP & Budget Development Primer (Winter 2012-13) 8

  9. Community Schools Strategic Site Plan Differentiated Outcomes DEVELOPING: Community School Site Plan Development looks like: • Support Includes: • CSSSP Mini Retreat on collaborative leadership, priorities • Consultation for SSC Meetings, ELAC/SSC establishment support • Monthly Data Analysis and Action Planning during Region/Network PL • Strategic CSSSP Leadership Workshops 1,2,3,4 • Master Scheduling, Strategic Staffing & Budget Development Workshops • Drop in lab tech support with tool CSSSP & Budget Development Primer (Winter 2012-13) 9

  10. Community Schools Strategic Site Plan Differentiated Outcomes THRIVING: Community School Site Plan Development looks like: • Support Includes: • Capture best practices via video, documentation and artifact collection • Co-host Strategic CSSSP Leadership Workshop Sessions CSSSP & Budget Development Primer (Winter 2012-13) 10

  11. (4) Supports Overview & Program/Strategy Opportunities CSSSP & Budget Development Primer (Winter 2012-13)

  12. CSSSP 2012-2013 PROGRAM/STRATEGY Support Opportunities (Differentiated) CSSSP & Budget Development Primer (Winter 2012-13) 12

  13. (5) CSSSP Tool Training & Support • Greetings Leaders! • CSSSP tool opens on Dec 3rd for K-8 • CSSSP tool opens on Dec 17th for High Schools • We are entering the height of 2013-14 Strategic Site Planning. With your site planning team, you should continue analyzing your longitudinal data and begin revising your pre-populated current year strategies for your 2013-14 plan. • What you will see: You will need to edit your existing plan rather than start from scratch. Everything you entered in your CSSSP last year has been rolled over into this tool, except: • Uploaded Appendices. You will need to upload new Appendices for 2013-14 • Student Group, Owner, Timeline, and Indicator Student Group, Owner, Timeline, and Indicator for each strategic action. This is because we added new drop-down functionality to make this easier for you going forward. • Budgeting information. Your new budget data will appear when the BDT (Budget Development Tool) opens. • Improved Functionality from last year: • Larger text boxes- more room for you to tell your school’s story! • Color-coded longitudinal data CSSSP & Budget Development Primer (Winter 2012-13)

  14. Ability to upload your own data • Ability to enter a Strategy and tie it to more than one content area • Ability for Principals to share EDIT access with the employees at their site • Ability for all OUSD employees to view the CSSSP’s in development so that Central Offices can provide strategic, meaningful support to schools as they develop their plans • MORE data including SQR findings, After School Programs ratings and participation rates, SRI, DIBELS, Health access, etc • Archived CSSSP tool for current year 2012-13:http://csssparchive.ousd.k12.ca.us This is where you can download your current year strategies export to excel. • Log in problems? Contact the HelpDesk by putting in a ticket or calling 879-8178. A ticket yields a faster response than a phone call. • Need help with this tool? Drop in to Cole Lab 6 on Wednesdays and Fridays from 8-9AM starting Wed, December 12, 2012 through January 30, 2013. • Please contact IT Project Manager Tracey Logan directly with questions or feedback on this tool, Tracey.Logan@ousd.k12.ca.us • *** Accessing the Community Schools Strategic Site Plan Tool (next slides) • PURPOSE: The Community Schools Strategic Site Plan replaces the Single Plan for Student Achievement (SPSA). The web-based CSSSP is designed to serve as a mechanism for authentic community engagement, data driven decision making, and comprehensive planning for the whole child and the whole community, aligned to the OUSD Strategic Plan. At a minimum it will serve as a compliant document that is required for Board approval in order to spend restricted funds. CSSSP & Budget Development Primer (Winter 2012-13)

  15. CSSSP & Budget Development Primer (Winter 2012-13)

  16. CSSSP & Budget Development Primer (Winter 2012-13)

  17. CSSSP & Budget Development Primer (Winter 2012-13)

  18. (6) Budget Development Training & Support Greetings Leaders! As we approach the close of the calendar year, we are launching the beginning of the planning for the 2013-14 school year.  Your site CSSSP informs a portion of OUSD's budget, and ultimately the budget adopted by the Board of Education in June 2013.  The Budget Development Tool (BDT) links your site strategic planning as outlined in your CSSSP. The BDT attaches the costs to the items identified in your CSSSP and the final outcome is then reviewed during the Budget Development Session with you. Our Budget Team looks forward to working with you during this next phase of your implementation of your site's strategies.  This is critical work for all of us to ensure equity throughout our District. Please feel free to contact me with your suggestions. Thanks! Kathleen Clow, Budget Director Email: kathleen.clow@ousd.k12.ca.us CSSSP & Budget Development Primer (Winter 2012-13)

  19. Budget Development: What’s Coming Next? CSSSP & Budget Development Primer (Winter 2012-13)

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