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Briefing to the Portfolio Committee

Briefing to the Portfolio Committee. APOPS and Controllers. Current functioning of APOPS Prisons. Mangaung Maximum Security Prison: Bloemfontein All Available Prisoner Places (2928) are filled since January 2002

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Briefing to the Portfolio Committee

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  1. Briefing to the Portfolio Committee APOPS and Controllers

  2. Current functioning of APOPS Prisons • Mangaung Maximum Security Prison: Bloemfontein • All Available Prisoner Places (2928) are filled since January 2002 • From 1 July 2001 to date Contractor was penalized by Supervisory Committee on two (2) cases of Non-compliance • During January 2002 two (2) Non-available Prisoner Places were deducted from Contractor’s payment • Positive report on functioning of Prison received from Inspecting Judge • Functioning of Contractor monitored on daily basis by DCS Controller

  3. Current functioning of APOPS Prisons (continue) • Kutama-Sinthumule Maximum Security Prison: Louis Trichardt • Prison in operation since 19 February 2002 • Currently accommodates 2700 prisoners • Will reach full capacity (3024) during September 2002 • To date only two (2) notices for Non-compliance were issued. Contractor found to be innocent • Functioning of Contractor monitored on daily basis by DCS Controller

  4. Cost effectiveness • The Controller ensures that the following Standard Requirements are met on a daily basis: • Security • Cell Environment • Essential Services • Minimum Staffing Levels

  5. Cost effectiveness (continue) • The Controller ensures that the prescribed Programmes are being delivered on a daily basis by the Contractor as prescribed in the Contract

  6. Impact of APOPS on current budget of DCS • No additional funds for the APOPS contracts were supplied by the Treasury • As result, posts had to be frozen • This action impacts negatively on budget and creates cash-flow problems

  7. Monitors or Watchdog bodies • The Internal Monitors: • Controller and staff of three(3) • Head Office: APOPS • DCS Internal Audit • DCS Inspectors • Other DCS functionaries, if and when needed

  8. Monitors or Watchdog bodies • External Monitors • Supervisory Committee • Auditor General • Inspecting Judge • Independent Visitors • Media

  9. Evaluation of rehabilitation programmes • The Controller conducts inspections and spot checks on programmes on a daily basis • Contractor to submit Daily Report on activities performed. If falsified, penalty to be introduced • Relevant DCS Specialists assist on a need to basis, e.g.: • Social Worker • Psychological Services • Education and Training

  10. Selection criteria of Controllers • The selection criteria for DCS Controllers are: • Applicable RVQ 13 qualification • ± 8 years experience in DCS practices • Highest level of integrity and ethical codes • Computer literate • Highly numerate and comfortable with statistical analysis

  11. Career path of Controllers • Controllers form part of bigger Departmental Personnel Corps • As such Controller can apply for any post within Department • Risk – lost of specialized staff-member

  12. Job description • Financial Management • Human Resource Management • Logistical Management • Monitoring of daily operation of APOPS Prison

  13. Training of Controllers • The Department has trained 3 officials as Controllers in the UK. • Two of the officials has since been lost to the Private Sector • Empowerment needs are monitored continuously and Controllers send on relevant courses e.g. PPP course • Currently a memorandum is on route to the Minister requesting the approval of training of a pool of DCS Controllers.

  14. Supervision of Controllers • The Director and DD: Operations at Head Office are in direct supervision of the Controllers • Operational meetings as well as Empowerment meetings are held with the Controllers on a monthly basis on the Prison’s site • The relevant local Provincial Commissioner assists with daily supervision of Controllers

  15. Measuring of Operations • Controller must ensure compliance with Schedule I of the Contract on a daily basis • Any deviation / Non-compliance to be reported and recorded • If Contractor in Non-compliance, Supervisory Committee adjudicates

  16. Writings of reports • The Controller has to write the following reports: • Investigations • Incident reports • Monthly reports • Annual reports (Note: Controller responsible for both Operations and Empowerment)

  17. THE END

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