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CWCS-Coursework Completion System

CWCS-Coursework Completion System. Project Overview/Update CWCS Team Member-District Liaison: Jan Haven. Outline. Where We Have Come Right Here, Right Now Where We Are Moving Moving for The Customer Building the Momentum. Purpose of CWCS. CWCS (Coursework Completion System:

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CWCS-Coursework Completion System

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  1. CWCS-Coursework Completion System Project Overview/Update CWCS Team Member-District Liaison: Jan Haven

  2. Outline • Where We Have Come • Right Here, Right Now • Where We Are Moving • Moving for The Customer • Building the Momentum

  3. Purpose of CWCS • CWCS (Coursework Completion System: • An extension of the Individual Student Enrollment System (ISES) • CWCS intended to capture: • data on all K3 –12 students • The courses a student takes (using standard codes) • The teacher(s) teaching the course and • Other characteristics of the section and course

  4. So…? • Learned lessons from previous roll-outs • Got the right people with the right background around the table • Gave districts a voice • Closed the communication gap • Executed a plan • Reflected and revised

  5. CWCS Phase 1 (SY2010-11) • Pilot I and II: January/February (8-10) districts • Dry run training with pilot districts • First collection period March – May 2011 for • first quarter, semester, trimester • Second collection period May - August 2011 • second or third quarter, semester, trimester • annual 2010-11 course data

  6. Training for CWCS Success

  7. Training- Boots on the Ground • 14 total workshops March 3rd to present • 12 three and one half hour on-site workshops • -528 on-site participants • -from Administrative Assistants to District Administrators

  8. 2 webinar trainings held by DPI staff -97 webinar participants • Trainings on deck -CESA 5 and 2R Charter Schools

  9. Survey Says… • Feedback from training participants • 1,…,4 Scale: Agree/Disagree

  10. Support and Alternative Learning-Working for you • DPI Help Desk Customer Support for Questions and User Issues

  11. CWCS Landing Page – User Friendly

  12. Training • Recorded Web Conferences • Posted Presentations • Web Tutorials – in the future • User Guide

  13. Progress Report Right Here, Right Now

  14. Progress

  15. Progress

  16. Progress

  17. Locking Down • Locked defined as: • Performed when all the data for that school/district has been submitted, validated and found to be error free • Number of schools locked: 106 • Number of districts locked: 11/442 (2.48%)

  18. We Are Listening… • Application Development: Putting the Pieces In Place Example • Emergency Fix:a. An emergency fix is being implemented today to support HTML formatting for report viewing in Firefox 3.x.b. An emergency fix is being implemented to correct an issue with teacher last names. These errors were created by the system pulling suffix (Jr., Sr., Dr., etc.) information in the last name field. This fix will go into effect next Monday, March 21.

  19. Communication

  20. Communication • Weekly Communications Since January 28,2011 to March 25, 2011 • Now Bi-weekly and As Needed

  21. WSLS – ISES – Discipline – CWCSCollection Windows Phase 2 - School Year 2011 - 2012 Summer School (NA) WSLS CWCS CW 1 CWCS CW 2 CWCS CW 3 Discipline ISES CD/YE 3rd Friday ISES CC CWCS CW 1 9/16 1/15–4/30 ongoing 6/1–8/31 8/1–10/17 3/14–5/23 8/1–11/30 10/1–11/30 Phase 1 - School Year 2010 - 2011

  22. Process Check CW1 data collection closes on May 23rd, 2011 Suggested Benchmarks for week of April 11th: (Completed or participated in trainings) • Completed district course mapping process to Wisconsin Course Codes (NCES) • Uploaded the latest version of SIS software • Extracted section/course/teacher data file(s) from SIS system • Uploaded section/course/teacher data file(s) to DPI CWCS If completed section/course/teacher file have uploaded successfully aim for: • Extracted section/student/completion data file(s) for upload from SIS • Uploaded student data file(s) to DPI CWCS

  23. Next Steps: CWCS Phase 2 (SY2011-12) • Planning sessions beginning mid April 2011 with modification regarding • optional data fields to required • NCES prior to secondary course codes • teacher role • eliminate PI-1215 Course Offerings Report

  24. Our Customers

  25. The Customer CWCS Focus: • A customer-centric approach; a dedication of the entire team with a commitment to the user • Everyone matters in the delivery of product and service with CWCS

  26. The Customer “Knowing you are willing to support me.” “Assurance from DPI staff to assist districts!” “The help being offered and knowing we need help. The willingness to work with the vendors and people entering CWCS. The handouts are great.” “The three presenters today did a great job. Keep putting these kinds of people out to lead us!” “I love the idea of connecting new users with more seasoned users so they can be mentored.” “The opportunity to ask questions and network.” “Keep the communication coming in all forms…the more frequently I read, view or participate…the more I get it!” " Dr. Evers’s Quotable Quotes from our Customers:

  27. TOGETHER as a team we WILL make the difference for ALL LEARNERS across Wisconsin! ONWARD! Thank You!

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