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State of Indiana MWBE Certification The Basics

State of Indiana MWBE Certification The Basics. Doing Business in Indiana.

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State of Indiana MWBE Certification The Basics

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  1. State of Indiana MWBE Certification The Basics

  2. Doing Business in Indiana Minority and women business enterprises that wish to provide goods or services to state agencies (with the exception of certain businesses that seek to do business with the INDOT) should be certified by the Division of Supplier Diversity. • Register as a bidder and certify Buy Indiana status with IDOA Procurement at: http://www.in.gov/idoa/2464.htm. • Read Indiana Statute and Indiana Administrative Code which govern Minority & Women's Business Enterprises Certification • Obtain & Complete MWBE Certification application.

  3. Mission • The Minority and Women's Business Enterprises Division assists minority-owned and woman-owned businesses by: • Creating a fair, competitive, and equitable business environment • Providing networking opportunities to clients • Working to increase utilization • Monitoring & enforcing program compliance

  4. State of IN Participation Goals

  5. When Sub-Contracting • Incentives are given only for MBE and WBE Sub-Contracting • Dually certified firms must choose one certified status per project (MBE or WBE) • Sub-contractors must provide a commercially useful function

  6. Applying for Certification • Enterprise Must… • submit its application on the form(s) provided by IDOA & all requested documentation • demonstrate that it meets the requirements concerning ownership and control • cooperate fully with IDOA’s requests for information and documentation (failure to cooperate may result in denial of certification) • disclose all material and relevant information (any material misrepresentation or omission may be grounds for denial)

  7. Qualifications • 51% or more of firm owned by qualifying minority* or woman • (*Minority groups include African American, American Indians, Hispanics and Asian Americans or as defined by 13 CFR 124.103) • Possess expertise in the field • Control the business enterprise • United States Citizen • Reference: Indiana Administrative Code: 25 IAC 5-2-1

  8. How Are Applications Processed?

  9. Starting the Process! Download a certification or recertification application http://www.in.gov/idoa/2489.htm

  10. Certification Application

  11. Question 1 Name of firm (DBA, if appropriate). Also attach a copy of your assumed business name certificate. Question 2 This should be the address of the main or corporate offices. Additional offices should be listed on a separate attachment. Question 3 Person (s) whom the department can contact regarding questions about the application. Question 5 (A & B) A. Place an “X” in the space in front of the type of firm which is applying for certification. -Provide copies of the original and all amended partnership agreements obtained from the appropriate governmental agency. -Provide copies of all stock certificates issued, including all cancelled certificates. B. The average number of full-time employees hired during the year. Question 6 (A,B, C) A. Date firm establishedB. Date when current owners purchased the majority ownership of firm C. Answer questions as indicated. Question 4 Main business telephone number including area code, facsimile and email.

  12. Question 7 If space is insufficient, attach a separate sheet which includes all business names previously used by any owner, partner or stockholder who has at least 5% ownership in the firm applying for certification. Question 8 (A,B,C,D, E) A. Provide your Federal Identification number B, C, & D. If you checked yes to these questions or your firm is certified by other governmental agencies, attach a copy of all certifications.

  13. Question 9A • The detailed work resume should include, but not be limited to: The various jobs or positions of each owner in the past, the general description of their duties and responsibilities, and the dates of employment or ownership. Where applicable, former education should be included. • Place an “X” on those lines that apply to the individual. You should attach copies of one of the following documents which will prove your membership in the ethnic group you marked “X”. • Membership letter or certificate of an ethnic organization • Tribal certificate • Bureau of Indian Affairs card • Birth Certificate • Passport • Armed Service discharge papers or other appropriate documentation • Baptismal Certificate • Any other documentation that provides evidence of your ethnicity For proof of citizenship, submit copies of a Birth Certificate, Voter’s Registration Card, Armed Services Discharge Papers or other appropriate documentation that validates the response For proof of legal permanent resident status, submit the document which includes Registration number Attach proof of the initial investment in the firm (dollars, real estate and equipment), on behalf of each of the owners

  14. Question 9 (B & C) B. This section must be filled in completely and if the officer is not an owner identified in item 9A, a work resume must be included (see item 9A for what the resume should include). C. This section must be filled in completely and if the number of directors are more than four, attach a separate sheet of paper with the other names and the requested information (see item 9A for what the resume should include). Question 10 (A,B,C,D,E,F,G,H, I) List individuals responsible for the management areas indicated, if more than one, please indicate. Work resumes must be included (see item 9A for what the resume should include). Be sure to include work resumes for your field superintendents.

  15. Question 11 (A & B) B. List those persons in your firm who are currently working for any other business which has a relationship with this firm, whether on a full-time or part-time basis as an owner, partner, shareholder, advisor, consultant or employee. Question 12 (A,B,C,D, E) A. Provide information as requested. If more than one individual or company, please indicate. This would include any firm or person who provides any type of management or technical services who is not an employee of this firm. If additional space is needed, attach a separate sheet. Question 12 D. Provide information requested on those firms which have extended your firm credit, or signed letters from them indicating their willingness to extend your firm credit.

  16. Question 13 Provide a separate listing of owned equipment and a separate listing of leased equipment. Copies of the state registration cards and titles must be provided for all vehicles that require state registration/licensing. Copies of documentation of ownership for all equipment owned must be attached. A copy of the current executed leases for automotive equipment must be attached. A copy of the current leases for office space, storage space, parking space and any other spaces much be attached. Question 14 (A,B,C, D) Provide copy of the signed Corporate Bank Resolution(s) and/or bank account(s) signature card(s). Provide a signed statement from your bonding agent that verifies your bonding limits. Question 15 Be sure to identify the individual’s name or firm that the license is issued to. If trucking is an area identified, an Interstate or Intrastate Authority is required. Provide a copy of the Authority

  17. Question 16 You must provide a copy of all denial and decertification letters received. Question 17 (A,B, C) A. Provide gross amount earned for each of the last three years. B. Provide information on the work that your firm has completed in the past three years or for the length of time the firm has been in business. C. Provide information on the projects your firm is currently working on. Question 18 Provide names and signatures of partners who have authority to execute contracts. Question 19 (A,B,C, D) If you are a supplier, provide the information requested. If not, mark n/a.

  18. Question 20 (A & B) A. List the products/services which you provide and are seeking certification. B. Provide the UNSPSC (United Nations Standard Products & Services Code) for the products/services for which you are seeking certification. You may obtain these codes by visiting http://www.unspsc.org/. Question 21 Companies applying for certification must be registered with the State of Indiana Secretary of State’s office. (317) 232.6576 Question 22 Indicate which region of the state you prefer to work in (see attached map).

  19. Question 23 Select your type of business by marking with and “X”. Question 24 Answer as indicated. Question 25 Answer as indicated.

  20. Affidavit The Affidavit must be signed by the President or Chief Executive Officer of the firm and the Corporate Seal affixed to it. For a not-for-profit organization, the highest ranking officer must sign the affidavit. The Affidavit must also be notarized. False statements shall make your firm subject to decertification or denial of future certification. Note: The Notary must be someone other than the business owner.

  21. State of Indiana Regions Where do you prefer to work? Region 13 covers the entire state.

  22. I'm Certified – Now What? Get Connected!

  23. Maintaining Your Application • Update Annually • Changes to Application • Changes to UNSPSC Codes http://www.in.gov/idoa/mwbe

  24. MWBE State Directory • All certified firms appear in the MWBE State Directoryhttp://www.in.gov/idoa/files/certification_list.xls • The Directory provides the following information: • Name of firm • Address and contact information • UNSPSC Code/Products and Services Description • Certification Status

  25. Recertification Process • Complete a recertification package every three years • Submit an application and Affidavit of Continued eligibility • Site visits are waived for recertification's unless deemed necessary by the Division

  26. Contact Us Deputy Director of Certifications and OperationsLuther Taylor Jr.Phone: 317-234-3424 Email: ltaylor@idoa.in.gov Business Relations Specialists: Jocelyn WilliamsPhone: 317-234-3425Email: jowilliams@idoa.in.gov Isabel SmithPhone: 317-234-3421Email: Ismith@idoa.in.gov Certification Program Coordinators: Vickie Scott Phone: 317-233-1872Email: vscott@idoa.in.gov Nancy WalkerPhone: 317-234-1684 Email: nwalker@idoa.in.gov

  27. Questions and Answers

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