Louisiana IEP Forms: Secure Online Special Education Reporting and Training System

2. Special Education Reporting (SER) System Web IEP Training https://serp.doe.louisiana.gov/ser

3. Overview • “IEP Forms” is a component of SER • Louisiana IEP form is a web-based application • System can be accessed from any computer with high speed internet access that has Internet Explorer 6.0 or higher • There is no dial up support 3

4. IEP Forms Process Flexibility • Local security administrators should maintain a list of staff authorized to request access to SER & SER IEP (Bridgette Alvarez). • Majority of IEP data can be entered prior to meeting and teacher can either update the form during the meeting on the computer or the IEP draft can be printed and used as a template during the IEP Team Meeting. • Any edits to the IEP during the meeting must be entered on the SER IEP form. 4

5. SER/IEP Form Security Access • Local security/confidentiality policies must be followed.  The policy should include the minimum requirements: • Each LEA/district should have a written security policy that includes IEP security. • Each LEA/district should cover security guidelines and policies in local training annually. • All requests for IDs/ access to SER and SER IEP security groups should be approved by Special Education Supervisors or their designated representatives prior to being sent to the local security administrators. • Each user should be required to sign a confidentiality assurance statement annually. 5

6. Security Access (continued) • Passwords can be reset thru Password Reset System (PRS) https://password.doe.louisiana.gov/. • Password reset link is on the St. John Special Education Web Page • Passwords must be reset every 28 days. 6

7. Security Access (continued) • The Password Reset System link can be found on the St. John the Baptist SPED webpage. • Email the IEP Coordinator at balvarez@stjohn.k12.la.us if you can not: • Reset your SER password • Access a student’s records on SER 7

8. Security Rights 8

9. Search Process Step 1- Enter Student name or SASID number from JCAMPUS here Step 2 Then click GO or press the ENTER key 9

10. Search Process Shows your last 7 students Enter first and/or last name Shows all the students with the same name 10

11. 4556322 Step 3 – Click on Student’s Unique ID number 11

12. Student Options Area 12

13. Creating an IEP • Click IEP forms • The IEP Forms Page will display • Displays summary IEP information • Contains IEP Print Option, Status and the Submitted to SER flag • Option to View an existing IEP (only the new IEPs created will be able to be viewed)or ADD NEW 13

14. Click here to get started If you have already started but not completed the IEP – Click on EDIT to return to the form 14

15. IEP Statuses • Draft • Official • Amended - Draft • Amended - Official 15

16. Draft IEP • IEPs are Drafts until the parent signs • A teacher can DRAFT the entire IEP for the IEP Team meeting • Once parent signs, teacher/user changes status to Official in SER 16

17. Official IEP • The IEP form has been signed by the parent • Data is not moved to SER until a supervisor or authorized individual (IEP Form Approver) verifies the information and chooses to submit the data. • Any changes to the IEP will result in an Amendment. The only exception to this rule is “Date Achieved” on the Instructional Plan form. 17

18. Amended - Draft • Used to change an Official IEP • Parents must be contacted before the IEP is amended • During the Amendment process, the status of the IEP will be changed to “Amended – Draft”. • Each change to the IEP will be tracked on a form by form basis. • Amendments require an explanation prior to completion (made “Amended – Official”). 18

19. Amended - Official • IEP changes have been marked as Official. • Data is not moved to SER until a supervisor or authorized individual (IEP Form Approver) verifies the information and chooses to submit the data. • There is no system limit to the number of Amendments that can be processed. 19

20. IEP Forms Available 20

21. IEP Forms Operations • The top toolbar allows the users to perform the following operations: • Refresh the screen • Save the data on the current form • Data is also automatically saved before navigating to a new form and before system timeout (after 28 minutes of inactivity) 21

22. IEP Form Help • Each IEP form is equipped with a help screen. • Move the cursor over the field description, the pointer will change to a hand. Clicking on the field description will display the help popup. • Additional help related to the current IEP form can be obtained by scrolling the window to the particular field help section. • The HELP window is closed by clicking the X in the upper right hand corner of the popup. • The question mark at the top of each form can be clicked to display the SER/IEP Forms Users Guide in PDF format. 22

23. Spell Check • All text areas on the IEP may be checked for proper spelling. Spell check is a manual process and is invoked by clicking the spell check icon on the top toolbar. 23

24. To move from one page to another by either using the drop down arrow or the green arrow 24

25. Questions 25